HomeMy WebLinkAboutC. HYDRAULIC EXCAVATOR PURCHASE City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10-24-02
REFERENCE
NUMBER
EXCAV-03.DOC
SUBJECT
Award of Bid for One 30,000 lb. Class Hydraulic Excavator
for Utility Operations Dept., Wastewater Conveyance
Division.
PAGE
1 of 2
RECOMMENDATION
We recommend the City Council award the bid for the purchase of one (1) 30,000 lb. Class Hydraulic
Excavator from Four Seasons Equipment Inc., of Houston, Texas, in the amount of $83,394, for the
Utility Operations Department, Wastewater Conveyance Division.
BACKGROUND
This excavator will replace equipment #712, which is used for deep/heavy construction and
maintenance activities. This new unit has a maximum excavation depth of approximately 20 feet, and
is light enough to be transported around town by our truck and trailer, but large enough to excavate
most of the lines that our crews are capable of constructing and/or maintaining. Included are optional
bid items for: 1 ) 60" clean-up bucket, 2) wider tracks to operate in wet/soft soil conditions, and 3) vandal
guards over the windows. Twelve bid packets were sent out and the below bids from four vendors
were received on October 23, 2002. The HGAC price is also shown below.
Bidder Base Bid Options
Total Bid Manufacturer Model
CLM Equipment Co., Inc.
Nederland, TX
$84,435 $4,515 $88,950 Kobelco 135SR
ROMCO Equipment CD. (bid #1 )
Houston, TX
$84,716 $5,228 $89,944 Volvo ECl 50
ROMCO Equipment Co. (bid #2)
Houston, TX
$103,020 $5,228 $108,248 Hitachi ZX160
Four Seasons Equipment Inc.
Houston, TX
$79,029 $4,365 $83,394
Hyundai Robex 140LC-7
HGAC (A-Tex Equipment)
Houston, TX
$85,050 $5,527 $90,577
New Holland EC160
The Iow bid by Four Seasons Equipment Inc. meets the requirements of our specifications, and is
therefore recommended for award in the amount of $83,394.
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
~APPROVE
[~OTHER (DESCRIBE)
PROCESSE
D
BY
CITY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10-24-02
REFERENCE
NUMBER
EXCAV-03.DOC
SUBJECT
Award of Bid for a 30,000 lb. Class Hydraulic Excavator
for Utility Operations Dept., Wastewater Conveyance
Division.
PAGE
2 of 2
BUDGET/FISCAL EFFECT
This equipment is budgeted in the Equipment Replacement Fund at $85,000, leaving a balance of
$1,606. In 1988, Equipment #712's original cost was $58,285.
STAFFING/EMPLOYEE EFFECT
No anticipated effect on staffing.
SUMMARY
The bid from Four Seasons Equipment Inc., is the lowest and best bid for this equipment that meets
the requirements of the advertised specifications, and is therefore recommended for approval in the
total amount of $83,394. This purchase is to be charged to account 625-1801-532.93-05.
RECOMMENDED:
Daniel Shepher~ ~
Transportation Director
Rebecca Underhdl
jc~.~ etOr of Finance
p ~._B~rro u~s~a r~
Purchasing Manager
xc: Kelly Eldridge
625 Equipment Replacement Fund
1801
532 Water Utilities
93
O5
Capital Equipment - Vehicles
Wastewater Conveyance
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
BAPPROVE
~]OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE
HYDRAULIC EXCAVATOR
BID LIST
MAILED THE FOLLOWING VENDORS
A-TEX CLM EQUIPMENT
ATTN: GARY REISER 5425 N. TWIN CITY HWY
700 OATES ROAD NEDERLAND TX 77627
HOUSTON TX 77013
E-MAILED THE FOLLOWING VENDORS
Four Seasons Equipment
rod(~tbursesons-eq uip.com
Equipment Depot
austin~eqdepot.com
Mustang Rental
bwallacelus~yahoo.com
Hi-Way Equipment
dblade~hi-wayequipment.com
Romco Equipment
cclarkson~romco.com
Sierra Machinery
m~gnla~sierraelpaso.com
Mustang Tractor
mkutsche~holtcompanies.com
Waukesha-Pearce
greenm~waukesha-pearce, com
Rush Truck
charles.plouse~worlnet-att.net
FAXED THE FOLLOWING VENDOR
EQUIPMENT HEADQUARTERS
ATTN: MR. COLE
409-833-8466