HomeMy WebLinkAboutPR 21660: CONTRACT WITH DIAMOND SHINE BUILDING SERVICE City of
urt rthur
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 9, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Judith Smith, Director of Health Services
RE: (P. R#21660)
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize
the one (1) year(second and final renewal) contract with Diamond Shine Building Service of Buna,Texas
for janitorial services for Health Department.
Background:
Diamond Shine Building Services has provided the high level of cleaning that is needed for the Health
Department, and now the department would like to renew the contract through September 30, 2021.
Budget Impact:
Funds are budgeted in the proposed FY 2021 Health Department Other Contractual Account# 001-
1301-541.59-00
Recommendation:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew
the third year(second and final renewal) contract with Diamond Shine Building Service of Buna,
Texas for janitorial services for Health Department. P.R.No. 21660.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21660
11/05/20 js
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR (SECOND AND
FINAL RENEWAL) OF THE CONTRACT WITH DIAMOND SHINE
BUILDING SERVICE, FOR JANITORIAL SERVICES FOR THE
HEALTH DEPARTMENT IN THE NOT TO EXCEED AMOUNT OF
$68,475 ANNUALLY; FUNDS BUDGETED IN THE FY 21 OTHER
CONTRACTUAL ACCOUNT NO. 001-1301-541.59-00
WHEREAS, pursuant to Resolution No. 18-395, the City Council approved a one-year
contract with Diamond Shine Building Service, of Buna, Texas in the annual not to exceed
amount of$68,475.00 for janitorial services for the Health Department, with the option to renew
for two (2) additional one-year periods; and,
WHEREAS, pursuant to Resolution No. 19-389, the City Council approved a one-year
(first renewal) contract with Diamond Shine Building Service, of Buna, Texas in the not to
exceed amount of$68,475.00 for janitorial services for the Health Department with the option to
renew for one (1) additional year; and,
WHEREAS, the City desires to renew said janitorial service contract for one (1)
additional year (second and final renewal) in the not to exceed original contract amount of
$68,475.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the third
year (second and renewal) contract between the City of Port Arthur and Diamond Shine Building
Services, of Buna, Texas for the not to exceed amount of$68,475.00 annually, in substantially
the same form as attached hereto as Exhibit"A".
P.R. No. 21660
11/05/20 js
Section 3. That, the City Manager is hereby authorized to execute the third year
(second and final renewal) contract for janitorial services for the Health Department, in an
annual estimated budgetary amount of$68,475.
Section 4. That, funds were budgeted in the FY 2021 Health Department
other contractual account, 001-1301-541.59-00.
Section 5. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of November 2020 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
•
NOES:
Thurman Bartie,Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R.No. 21660
11/05/20 js
APPROVED AS TO FORM:
b
al Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
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Ron Burton, City Manager er JutAfth Smith, Director of Health Services
APPROVED AS TO AVAILABILITY OF FUNDS:
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Kandy Daniel, I erim Finance Director Clifton Williams, CPPB, Purchasing Manager
EXHIBIT "A"
JANITORIAL SERVICES FOR THE HEALTH DEPARTMENT
THIS AGREEMENT, made this day of , 2020, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and Diamond Shine hereinafter
called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 18-395, the City entered into a one (1) year contract with
the option to renew for two additional one-year periods. Pursuant to Resolution No.
19-389, the City approved the one (1) year (second renewal) contract and now the
parties hereby agree to exercise said option for the third year (second and final
renewal).
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary in
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Janitorial Service $5,706.25 per month
Additional Carpet Cleaning $0.26 per square foot
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Addenda *
c) General Information*
d) Specifications*
c) Bid*
f) Notice of Award*
g) Notice to Proceed*
*These items were attached to the original letting contract. This agreement is
only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2020.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard, City Secretary Ronald Burton, City Manager
Signed on the day of , 2020.
WITNESS DIAMOND SHINE
BY:
Print Name:
Print Name:
Title: