HomeMy WebLinkAboutPR 21666: PURCHASE OF 2 2021 FREIGHTLINE MC-106 TRA DUMP TRUCKS, DRAINAGE City of
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www.Po rtArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: November 13, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21666
Introduction:
Approval of Proposed Resolution No. 21666 authorizing the purchase of two 2021 Freightliner
M2-106 TRA dump trucks in the amount of$207,238 from Houston Freightliner of Houston,
Texas under HGAC Contract No. HT06-20 for the Public Works Drainage Division.
Background:
The Public Works Department desires to purchase two 2021 dump trucks from Houston
Freightliner of Houston, Texas through HGAC Cooperative Purchasing Program for the
Drainage Division.
Budget Impact:
Funds are provided in Account No. 625-1801-531.93-04, Capital Reserve Fund—Equipment
Replacement—Public Works - Drainage
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21666,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21666
11/13/20 - aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2)
2021 FREIGHTLINER M2-106 TRA DUMP TRUCKS FROM
HOUSTON FREIGHTLINER OF HOUSTON, TEXAS, UNDER
H-GAC CONTRACT NO. HT06-20, IN THE AMOUNT OF
$207,238. FUNDING AVAILABLE IN THE CAPITAL RESERVE
FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS —
DRAINAGE,ACCOUNT NO. 625-1801-531.93-04.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of two (2) 2021 Freightliner M2-106 TRA dump trucks from Houston
Freightliner of Houston,Texas through H-GAC Cooperative Purchasing Program,for the Drainage
Division; and,
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such as H-
GAC, as an alternative bid process; and,
WHEREAS,per Resolution No. 11-196, the City entered into an interlocal agreement for
cooperative purchasing with H-GAC Cooperative Purchasing Program; and;
WHEREAS, Houston Freightliner, of Houston, Texas, is an approved vendor through H-
GAC Cooperative Purchasing Program; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as
Exhibit `'A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Public Works Department is hereby authorized and directed to purchase two
(2)2021 Freightliner M2-106 TRA dump trucks under H-GAC Contract No. HT06-20,which will
be used in storm water drainage maintenance throughout the City.
P. R. 21666
11/13/20 - aw
THAT, funding is available in the Capital Reserve Fund — Equipment Replacement —
Public Works—Drainage, account no. 625-1801-531.93-04.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED, AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
1)All—AP kb- &fibs,va
Sherri Bellard Valecia Ti eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS: °, ^
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
LkA
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P. R. 21666
11/13/20 - aw
Exhibit A
Bujr CONTRACT PRICING WORKSHEET Contract HT06-20 Date I0/23/2020
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
B°" Cityof Port Arthur
Agency: Contractor: Houston Freightliner
Contact Prepared
Brad Brown
Person: By: Adam Neuse
Phone: Phone: 713-580-8148
Fax: Fax: 713-955-6282
Email: Email: adam.neuse@strhouston.com
Product
Code: D6 Description: 2021 Freightliner M2-106 TRA
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 71311
B. Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description . Cost Description Cost
L9 300 HP 860 LB FT TQ ENGINE 8747
3500 RDS AUTOMATIC TRANSMISSION 5033
14,600 LB TAPERLEAF FRONT SUSPENSION 350
MT-40-14X 40,000 LB REAR AXLES 442
Driver Controlled Differential Lock(Both Axles) 1124
Basic High Back Air Driver Seat F 159
2 Man Passenger Seat 144
Adjustable Steering Column 359
Special Warren 14 YD Dump Body 15950
Subtotal From Additional Sheet(s):
Subtotal B: 32308
C. Unpublished Options-Itemize below/attach additional sheet(s)if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Subtotal From Additional Sheet(s): 0
•
Subtotal C: 0
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C)
Quantity Ordered: 2 X Subtotal of A+B+C: 103619 = Subtotal D: 207238
E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000
F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description Cost
Discount -1000
ISubtotal F: -1000
Delivery Date: G. Total Purchase Price(D+E+F): 207238