HomeMy WebLinkAboutPR 21667: PURCHASE OF 2 2021 FREIGHTLINE MC-106 TRA DUMP TRUCKS, STREETS on rthur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 13, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 21667 Introduction: Approval of Proposed Resolution No. 21667 authorizing the purchase of two 2021 Freightliner M2-106 TRA dump trucks in the amount of$207,238 from Houston Freightliner of Houston, Texas under HGAC Contract No. HT06-20 for the Public Works Streets Division. Background: The Public Works Department desires to purchase two 2021 dump trucks from Houston Freightliner of Houston, Texas through HGAC Cooperative Purchasing Program for the Streets Division. Budget Impact: Funds are provided in Account No. 625-1801-531.93-03, Capital Reserve Fund—Equipment Replacement—Public Works - Streets Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. No. 21667, as discussed and/or outline above. /aw • "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. 21667 11/16/20 - aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 2021 FREIGHTLINER M2-106 TRA DUMP TRUCKS FROM HOUSTON FREIGHTLINER OF HOUSTON, TEXAS, UNDER H-GAC CONTRACT NO. HT06-20, IN THE AMOUNT OF $207,238. FUNDING AVAILABLE IN THE CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS — STREETS, ACCOUNT NO. 625-1801-531.93-03. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of two (2) 2021 Freightliner M2-106 TRA dump trucks from Houston Freightliner of Houston, Texas through H-GAC Cooperative Purchasing Program, for the Streets Division; and, WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as H- GAC, as an alternative bid process; and, WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement for cooperative purchasing with H-GAC Cooperative Purchasing Program; and; WHEREAS, Houston Freightliner, of Houston, Texas, is an approved vendor through H- GAC Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Public Works Department is hereby authorized and directed to purchase two (2)2021 Freightliner M2-106 TRA dump trucks under H'GAC Contract No. HT06-20,which will be used for street maintenance throughout the City. P. R. 21667 11/16/20 - aw THAT, funding is available in the Capital Reserve Fund - Equipment Replacement - Public Works- Streets, account no. 625-1801-531.93-03. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: APPROVED AS TOFFORM: 0 PA-&at4d24 Sherri Bellard alecia Tize o City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: CYL'Lt Ron Burton Kandy Daniel City Manager Interim Director of Finance Alberto Elefano Clifto Williams Director of Public Works Purchasing Manager P. R. 21667 11/16/20 - aw Exhibit A gtre‹.-1- s Buy CONTRACT PRICING WORKSHEET Contract Date For MOTOR VEHICLES Only No.: HT06-20 Prepared: 10;23'2020 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying Agency City of Port Arthur Contractor: Houston Freightliner k >: Contact Prepared Person: Brad BrownAdam Neuse By: Plume: Phone: 713-580-8148 Fax: Fax: 713-955-6282 Email: Email: adam.neuse(tustrhouston.corn Product Code: D6 Description: 2021 Freightliner M2-106 TRA A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 71 3 I 1 B. Published Options- Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's hid.) Description Cost Description Cost 1.9 300 HP 860 LB FT TQ ENGINE 8747 3500 RDS AUTOMATIC TRANSMISSION 5033 14.600 LB TAPERLEAF FRONT SUSPENSION 350 \1T-40-14X 40,000 LB REAR AXLES 442 Driver Controlled Differential Lock(Both Axles) 1 124 Basic High Back Air Driver Seat 159 2 Man Passenger Seat 144 Adjustable Steering Column 359 Special Warren 14 YD Dump Body 15950 Subtotal From Additional Sheet(s): Subtotal B: 32308 C. Unpublished Options- Itemize below/attach additional sheet(s)if necessary. (Note: Unpublished options arc items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Sheet(s): 0 Subtotal C: 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A B). For this transaction the percentage is: (pi.„ D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: 2 X Subtotal of A+B+C: 103619 = Subtotal D: 207238 F. H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000 F.Trade-Ins!Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Discount -1000 Subtotal F: -I000 Delivery Date: G. Total Purchase Price (D+E+F): 207238