HomeMy WebLinkAboutPR 21676: REQUESTING 2 NEW VEHICLES FOR THE CIYT OF PORT ARTHUR PLEASURE ISLAND DEPT. City of
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INTEROFFICE MEMORANDUM
Office of the Finance Department
Date: November 17,2020
To: Ron Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: Proposed Resolution Number 21676
Nature of the request:
Requesting two (2) new vehicles for the the City of Port Arthur Pleasure Island Dept.
Staffing Analysis, Considerations:
None
Recommendation:
Pleasure Island is requesting that City Council approve PR No. 21676 authorizing two (2)new
Trucks (Reg Cab 4x2 Short Bed Dodge Ram)
Budget Consideration:
Pricing$39,154.00
P.R.No. 21676
11/17/2020 DR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE TWO (2)DODGE RAM 1500 REGULAR CAB TRUCKS FOR
THE PLEASURE ISLAND DEPARTMENT FROM GRAPEVINE DODGE
CHRYLSER JEEP IN GRAPEVINE, TEXAS THROUGH BUYBOARD
COOPERATIVE PURCHASING CONTRACT NO. 601-19, PRODUCT
PRICING IN THE AMOUNT OF $19,577.00 EACH FOR A TOTAL
AMOUNT OF $39,154.00; FUNDS ARE AVAILABLE IN ACCOUNT NO.
625-1801-553.93-02
WHEREAS, Pleasure Island Department routinely uses trucks to support maintenance
in daily usage for the Department of Pleasure Island and,
WHEREAS, the department is replacing two (2) seventeen-year old maintenance trucks,
a 1997/Ford Diesel Truck and a 2003 Chevy Truck, that are no longer in working conditions and
are in need of replacing; and,
WHEREAS, these vehicles are an essential part of the Pleasure Island Department in
their work of maintaining the Island; and,
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such as
BuyBoard, a purchasing cooperative, as an alternative to a formal bid process; and,
WHEREAS,per Resolution No. 02-341, the City entered into an interlocal agreement
for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; and,
WHEREAS, the Grapevine Dodge Chrysler Jeep provided a BuyBoard Product Pricing
Summary Based on Contract No. 601-19 for two (2) 2021 Dodge Ram 1500 Regular Cab trucks,
attached hereto as Exhibit "A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
P.R.No. 21676
11/17/2020 DR
Page 2 of 3
THAT,the City Council hereby authorizes the purchase of two (2)Dodge Ram 2021
1500 Reg Cab trucks from Grapevine Dodge Chrysler Jeep of Grapevine, Texas, through
Buyboard Contract No. 601-19 in the total amount of$39,154.00; and,
THAT, funding is available in Pleasure Island Account 625-1801-533.93-02; and,
THAT, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of November, 2020 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bartie
Mayor
ATTEST:
Sherri Bellard,
City Secretary
APPROVED AS TO FORM:
al Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
P.R. No. 21676
11/17/2020 DR
Page 3 of 3
Kandy Daniel, Clift: Williams,
Interim Director o inance Purchasing Manager
Jimmy Dike,
Director of Pleasure Island
EXHIBIT "A"
PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD#601-19
Grapevine Dodge Chrysler Jeep 2601 William D Tate,Grapevine,TX 76051
End Use:CITY OF PORT ARTHUR Rep: Dennis Thomas
Contact:CLLIFTON WILLIAMS Phone•R17-410-7541
Phone/Email:CLIFTON.WILLIAMS@PORTARTHURTX.GOV Email: dthomas( graoevinedcj.com
Product Description: 2021 1500 REGULAR CAB Date: 11/09/2020
17,888
A. Bid Series:1500 A. Base Price:
B. Published Options[Itemize each below]
Code Options Bid Price Code Options Bid Price
DS1L61 REG CAB 4X2 SHORT BED INCL 29B 3.6L V6/AUTO TRADESMAN INCL
PW7 WHITE NC TBB FULL SIZED SPARE 194
Total of B. Published Options: 194
C. Unpublished Options $= 0.0%
Options Bid Price Options Bid Price
Total of C.Unpublished Options:
D. Pre-delivery Inspection:
E. Texas State Inspection: S
F. Manufacturer Destination/Delivery: S
G. Floor Plan Interest(for in-stock and/or equipped vehicles): $
H. Lot Insurance(for in stock and/or equipped vehicles): $
I. Contract Price Adjustment: 2020-2021 COST INCREASE $795
J. Additional Delivery Charge: miles $300
K. Subtotal: $19,177
L. Quantity Ordered x K= S
M. Trade in:
N. BUYBOARD Administrative Fee($400 per purchase order) $400.00
0. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE 519.577