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Home My WebLink AboutPR 21652: AUTHORIZATION OF FILTER CONTROL SYSTEM Energy City of Ciry )11 nrt rrlrur Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: November 16, 2020 To: Ronald Burton, City Manager From: Donnie Stanton, Interim Director of Utilities RE: Proposed Resolution No. 21652—Authorization of Filter Control System Nature of the Request: The water plant needs an upgraded filter control system for the filters. The existing electronics are outdated and no longer supportable. The plan is to replace it with a system that operates the same way as the control system that was installed in the filters 6-10 filters added in the expansion so that the operating, monitoring and data recording will remain consistent among all 10 filters. Champion Technology Services designed and integrated the filter control system for the new filters (6-10) and would use the same programming they developed for that project on the old filters (1-5) as well as the same electronics, hardware, etc to standardize the equipment for the old and new sides for maintenance, spare parts, and service. The Utilities Department is seeking authorization to replace the filter control system through Champion Technology Services of Port Arthur, Texas. Champion Technology Services submitted a quote of$57,483.00. Funding is available in Water Utilities 0 & M Budget, Account No. 410-1252-532.92-00, Equipment. Bucket Considerations: This project will be charged to Water Utilities 0 & M Budget, Account No. 410-1252-532.92- 00, Equipment. Recommendation: I recommend that the City Council approve Proposed Resolution No. 21652 to authorize the filter control system replacement in the amount of$57,215.23 due to the age of the current filter system at the Water Treatment Plant. P.R. 21652 11/16/20 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE REPLACEMENT OF A FILTER CONTROL SYSTEM WITH CHAMPION TECHNOLOGY SERVICES OF PORT ARTHUR, TEXAS DUE TO AN AGING CONTROL SYSTEM AT THE WATER PURIFICATION PLANT IN THE AMOUNT OF $57,483.00; FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NO. 410-1252-532.92-00, EQUIPMENT. WHEREAS,the water plant needs an upgraded filter control system for the filters; and, WHEREAS,the existing electronics are outdated and no longer supportable; and, WHEREAS, the plan is to replace it with a system that operates the same way as the control system that was installed in filters six through ten(6-10)added in the expansion so that the operating, monitoring and data recording will remain consistent among all ten(10) filters; and, WHEREAS, City staff has solicited a quote for a filter control system as delineated in our Purchasing Policy; and, WHEREAS, Champion Technology Services of Port Arthur, Texas provided the quote attached as EXHIBIT"A", which meets our specifications; and, WHEREAS,this purchase is authorized by Procurement Policies and Procedures Section 3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of equipment for compatibility and is available from only one supplier; and, WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252. 022, General Exemptions ( a) ( 7) ( D), captive replacement parts or components for equipment. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct: and. P.R. 21652 11/16/20 bw Page 2 of 3 THAT, the City Council of the City of Port Arthur hereby authorizes the replacement of the filter control system at the Water Treatment Plant by Champion Technology Services of Port Arthur, Texas for the amount of$57,483.00, as delineated in Exhibit"A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: bAk4, Valecia Ti no Ronald Burton City Attorney City Manager Donnie Stanton Interim Director of Water Utilities P.R.21652 11/16/20 bw Page 3 of 3 APPROVED AS FOR AVAILABILITY OF FUNDS: K. 0 CA-"\- --0 Kandy Daniel Interim Director of Finance > oh, Clifton Williams, CPPB Purchasing Manager Exhibit "A" Champion Technology Services, Inc. C M P I 0 N 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 T E C H) ' ' - SERVICES P:(409)527-6545 Jeff Wyble City of Port Arthur Water Purification Plant Dear Mr. Wyble, Champion is uniquely suited to perform this work for the City of Port Arthur Water Purification Plant as our team is familiar with the architecture of the automation system used at Port Arthur Water's sites. Our organization recommends work associated with the new HMI interface to be installed on Port Arthur Water's Old Filter Building control system be sole sourced to Champion for the following reasons: • Solid project history with the Port Arthur Water's GE RX3i PLC control system, which Champion installed in 2014, and supports. • In-depth knowledge and training of the following automation technologies used at the site. o GE QuickPanel HMI and PLC integration Based on the above qualifications rooted in site-specific knowledge of the process and various technologies implemented, Champion is the only automation integrator in the area that can execute the project within the required schedule. These factors as a control system integrator enable our team to deliver an expedient and cost-effective solution. Champion makes it a priority to deliver high-quality solutions, dedicated customer service, and exceptional workmanship Scott Thompson Automation Manager Champion Technology Services, Inc. (337) 533-8800 scott.thompson@champtechnology.com Champion Technology Services, Inc. C M p I O N 7980 Anchor Drive, Bldg. 200 xEvY4=is Port Arthur,TX 77642 P. (409)527-6545 F (337)533-8600 7. PRICING BELOW IS A BREAKDOWN OF THE PROPOSED OFFERING (LESS COMMISSIONING/SITE ACCEPTANCE TESTING) Labor(Project Management, Configuration, Drafting) $41,488 Materials(HMI Station, Enclosure, Automation Hardware, Fabrication) $15,995 Total $57,483 BILLING TERMS 50% After Receipt of Order 50% System Ready for Installation Champion is providing this document as a fixed fee proposal. Additional services outside of the scope of this project will be billed on a time and material basis per negotiated contracted rates. Quotation is good for 30 days. Taxes not included in above pricing. Freight is not included in this proposal. Incoming and outgoing freight (FOB Beaumont, TX) will be prepaid and added to the final invoice. The services and/or products provided are subject to the terms and conditions below. Again, thank you for the opportunity to submit a proposal to Port Arthur Water. We hope you find this offering favorable. Please do not hesitate to contact me at(409) 527-6545 or Scott.Thompsoni2�champtechnology.com with any questions or concerns. Please reference the Champion proposal number(Q20190029)on your purchase order. Failure to include this information could delay acceptance of order and/or project initiation. Please issue purchase order to orders.LC@champtechnology.com or to the address below: Champion Technology Services, Inc. 11824 Market Place Ave. Baton Rouge, LA 70816 Attention: Scott Thompson Issue Date: 7/31/2020 CONFIDENTIAL INFORMATION Proposal: Q20190029 Revision: 3.0 �wvw ChampTechnol PLC 600 HMI Upgrade ogY.com Page 16 of 19