HomeMy WebLinkAboutPR 21669: CONTRACT WITH IMPACT PLASTICS, FOR DUMPSTERS City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 16, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. 21669
Introduction:
Approval of a contract to purchase materials to repair the commercial dumpsters for the Public
Works Solid Waste Commercial Division with Impact Plastics of Elgin, IL with a projected
budgetary impact not to exceed $116,202.60 this fiscal year.
Background:
The city has over 700 commercial grade dumpsters throughout the city that are in need of repair
due to the daily usage and operating conditions these units face on an annual basis. The current
average conditional life for each unit is 15+ years. It is estimated that the $18,000 minimum
order requirement will allow city staff to repair 50-60 units. These repairs will be performed by
staff. The goal is to refurbish as many of the existing dumpsters with some useful life remaining
and replace those that are beyond being repaired. Impact Plastics was the only bid the city
received, which was reviewed by the Public Works and Purchasing Department selection
committee.
Budget Impact:
Funds are provided in account no. 403-1273-533.59-00, Public Works - Solid Waste
Commercial—Professional Services.
Recommendation:
It is recommended that City Council approve P. R. 21669 as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21669
11/16/20 - aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH IMPACT PLASTICS OF ELGIN,
IL FOR MATERIALS FOR CITY DUMPSTERS WITH A
PROJECTED BUDGETARY IMPACT NOT TO EXCEED
$116,202.60 THIS FISCAL YEAR. FUNDING IS AVAILABLE IN
THE PUBLIC WORKS — SOLID WASTE COMMERICAL —
PROFESSIONAL SERVICES,ACCOUNT NO. 403-1273-533.59-00.
WHEREAS,the City provides commercial garbage service to various business; and,
WHEREAS,necessary repairs are required due to rust and regular wear and tear requiring
replacement parts; and,
WHEREAS, Purchasing advertised in the Port Arthur News for bids for the purchase of
material for dumpsters; and,
WHEREAS, one bid was received and opened on November 4, 2020, for the above
referenced material and has been evaluated by Public Works and Purchasing, as shown in the Bid
Tabulation attached as Exhibit"A"; and,
WHEREAS, Impact Plastics of Elgin, IL, was the only bidder;
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF-THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute a one year contract, with an
option to renew for one additional year,with Impact Plastics of Elgin,IL.,attached as Exhibit"B".
THAT, funding is available in the Public Works—Solid Waste Commercial—Professional
Services, account no. 403-1274-533.59-00.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P. R. 21669
11/16/20 - aw
READ,ADOPTED,AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APP OVED AS TO FORM:
d7t- JJ1LS /13
Sherri Bellard Valecia T. eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
47/44/k
Alberto Elefano C i n Williams
Director of Public Works Purchasing Manager
P. R. 21669
11/16/20-aw
Exhibit A
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EXHIBIT "B"
MATERIALS SUPPLY AGREEMENT
Material for City Dumpster
THIS AGREEMENT, made this the of , 2020, by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called"OWNER"or"CITY", and ,hereinafter called
"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Agreement shall be for one(1) year from the date sent on the Notice to
Proceed,with an option to renew for one additional year, unless sooner terminated under
the provision hereof. The City can terminate this contract at its convenience which
includes, but is not limited to, funding not being available in any budget cycle within 15
days written notice.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to supply the materials described in the Specifications and
contract documents and comply with the terms therein for the prices as stated in the
attached bid.
4. The term "Contract Documents"means and includes the following:
1) Agreement
2) Invitation to Bid
3) General Information
4) Specifications
5) Bid
6) Bidder's Information Sheet
7) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
6. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials,this Agreement in two (2)copies, each of which shall be
deemed an original of the date first written above.
OWNER CONTRACTOR
City of Port Arthur
BY: BY:
City Manager Representative
Cuva• 4 j u`t -CITY OF PORT ARTHUR,TEXAS
14 it
ort rth ADDENDUM NO. TWO (2)
Texas
October 23,2020
BID FOR: Purchase of Materials for Dumpsters
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows
1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m.,Central
Standard Time,Wednesday,November 4,2020. (The clock located in the City Secretary's office will
be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday,November 4,
2020 in the City Council Chambers,City Hall, 5th Floor,Port Arthur,TX. You are invited to attend.
2. Another addendum will follow with estimates for the orders.
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
/C rL GfJ��O,�otd-
C�ifWilliams, CPPB
Purchasing Manager
/& :;
Signature of Proposer Date
City of -CITY OF PORT ARTHUR, TEXAS
ort rrbr - ADDENDUM NO.THREE(3)
Texas
October 26, 2020
BID FOR: Purchase of Materials for Dumpsters
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows
1. Attached is the Revised Bid Sheet.
2. Below are the Estimates for the year.
Description Estimated Estimated
Order Quantity Annual Quantity
72"x36"Fully Assembled Bottom w/2Full Length 1.5x3 Rails 60 60
Slider Bottom Kit-Fits Dumpsters from 72"X 55"to 72"X 60" 25 300
72"x57"Fully Assembled Bottom w/2Full Length 1.5x3 Rails 25 300
36"x41"Standard Front Load Lid 30 60
36"x48"Standard Front Load Lid 100 600
36"x58" Standard Front Load Lid 100 600
30"x30"doors 100 600
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
•
rLG1Aiie t, -
Clift Williams,CPPB
Purchasing Manager
Signature of Proposer Date
INVITATION TO BID
PURCHASE MATERIALS FOR CITY DUMPSTERS
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services? z/-
Were the specifications clear?
Were the specifications too restrictive? v�
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service? L/
Does your present work load permit additional work? v'
Comments/Other Suggestions: /7/4-
Company Name:
PASiteS
Person Completing Form: Telephone:
,c41/11A9AM14-beft/Shi 97-5:
Mailing Address: Email:
950 T//qer Pea/ ,N of/1.1svaci*m
City, State, Zip Code: Date:
z*0, L. T/?.? 26
Page 3 of 16
CITY OF PORT AR TH UR, TEXAS
BID SHEET-ADDENDUM#3
BID FOR: Purchase of Materials for City Dumpsters
BID DUE DATE: November 4, 2020
Item Description UOM Unit Price
No.
1 72"x36"Fully Assembled Bottom w/2Full Length 1.5x3 Rails EA $
Slider Bottom Kit-Fits Dumpsters from 72"X 55"to 72"X /
2 60" EA $ i 3g�!-7
3 72"x57"Fully Assembled Bottom w/2Full Length 1.5x3 Rails EA $ /3�
4 36"x41" Standard Front Load Lid EA $ / (, �~
5 36"x48"Standard Front Load Lid EA $ /Y!0 /
6 36"x58" Standard Front Load Lid EA $
7 30"x30"doors EA $ !7 l(/
o►/Q.f�v pDrh
8 Freight Cost for a minimum order of 25 EA $ '775 OY
gehrlr►S dtS
. ,ear f71P OkS 907//? &0(
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O.BOX
_c9orr64)//i/4\7k it ar/l r/_. 6la2
PRINT OR TYPE NAME CITY STATE ZIP
�/2Ciale �r�S -f 74.lC t- 77,C. 5a?9 2
TITLE AREA CODE TELEPHONE NO
ba)1>eftri-ltnnovalgs7, 4'i f
14
EMAIL FAX NO.
October 29, 2020
Impact Plastics
950 Tollgate Road
Elgin, IL 60123
Dear City of Port Arthur,
I want to thank you for the opportunity to bid on your waste part needs. I have enjoyed working with
each of you. My goal from the beginning was to put a plan in place to save you money on fixing your
bottoms, updating the required parts, and ensuring those dumpsters would be back out making money
for the city.
I am a strong believer in testing a product to ensure it meets/exceeds your needs. I have worked with
many of you via phone, explaining the product line, process, and overall long term goals. I have emailed
with some of you,too. It has been important to me to educate, communicate,and be transparent about
service,timeline, and pricing. I surely hope the feeling is mutual.
In keeping the lines of communication open, I want to explain the cost of bottoms and sliders and how
the price can fluctuate. The AMM scale dictates steel pricing. If the AMM rises or drops, our cost to
purchase steel rises or drops.This then reflects Impact's price on parts we manufacture made with steel.
The pricing on the RFP is current AMM and is at 28. On a quarterly basis,this will be reviewed and
pricing may be adjusted. If AMM is down to 25,your bottoms/slider pricing will be lowered and if the
AMM rises to 31, it will be increased.
Additionally,freight is fluid. The quoted freight on the RFP is as of today. Freight will need to quoted for
each quote/order. Lid orders of 200 or more have free freight. Freight is derived from the Consumer
Price Index for Transportation US City Average.The freight is also influenced by quantity and size of the
bottom/slider being shipped.
Please do let me know if you have any questions regarding Impact's bid pricing or freight.
I look forward to continuing a mutually beneficial business relationship.
Kind Regards,
Samantha J. Karlovsky
Inside Sales Specialist,Impact Plastics
•
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company: - Reef
Date: /o/Z77j 7-c,
SUBSCRIBED and sworn to before me by the above named 3O1 ML{Cr3 on this the Zq
day of OCiobex , 20 OD.
C `'�• 10
F-na--
N,,ta b in and for the
St- e of . x1lr/kc�r�
My commission expires: ` ta,0I ai--C
�rMt�f�MM�•�
"OFFICIAL SEAL"
JESSICA SUS-
Notary Public,State of Illinois
My commission expires 01,20/24
Page 7 of 16
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The under ' ned offers and agrees to one of the following:
I her certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeedi debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Tillitee a5ALC io72-V20.E
Firm Na Date
i 4g1/714-A Vr d/C-- c__cAC3-
Auittlorized Signature Title
_ (6-70'H- Myed' 43,) ,5-9- z.rs'
Name(please print) / Telephone
( P1 e / ,4c4///t/D/4 S: -,e1/7,j
Email
STATE: It-
COUNTY: K uj
SUBSCRIBED AND SWORN to before me by the above named 6 CAO W f'}LierS
on this the CD)q day of QC16 6 , 20 .
•
C N+tN�./.IM�
"OFFICIAL SEAL"
ICA SUS
\ l� to Pub ic Notary Public,State of Illinois `
-- My commission expires 01/20/24
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 8 of 16
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
11 Name of vendor who has a business elati hip with local governmental entity.
business
r7Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
Name of local government officer about whom the information is being disclosed.
Name of Officer
.J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, •
other than investment income, from the ven r?
n Yes No
B, Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
n Yes No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
flCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
/t.r AlilAAA
SOWS re of vendor doin usiness with the governmental entity /1//c/>?;?7,6)
Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
i
Page 9 of 16
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http:liwww.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code§176.003(a)(2)(A)and(8):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-11
(a) Avendor shall file a completed conflict of interest questionnaire it the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethlcs.state.tx.us Revised 11/30,2015
Pate 10 of 16
SB 252
CHAPTER 2252 CERTIFICATION
I, SZ#---
`.J ,the undersigned and representative
of �/✓ PAs' ,_(/
P�
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,
Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the
Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,
Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a
contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do
business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
J /7/
Name of Company Represet[tative (Print)
a:Y
Signature of Company presentative
/b/ c,
Date
Page 11 of 16
House Bill 89 Verification
1, (C:ei /111f (Person name), the undersigned representative
(here t r VefeAd to as "Representative") of
/ / cf
(company or business name, hereafter referred to as
"Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn
by the undersigned notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any
contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an
Israeli-controlled territory, but does not include an action made for ordinary business purposes.
SIGNATURE OF PRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this ,9)G day
of OC I X- , 20 dO
No ublic
`OFFICIAL SEAL"
JESSICA SUS
Notary Public,State of Illinois
My commission expires 0120/24
Page 12 of 16