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Home My WebLink AboutPR 21680: PURCHASE OF 1008 GARBAGE CANS FORM OTTO ENVIRONMENTAL SYSTEMS NORTH AMERICA, INC. City of nrt rtltu�� Te.�us www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 13, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 21680 Introduction: Approval of Proposed Resolution No. 21680 authorizing the purchase 1008 garbage cans from Otto Environmental Systems North America, Inc. of Charlotte,North Carolina under HGAC Contract No. RC01-18 for the Public Works Solid Waste Residential Garbage Division. Background: The City is in dire need for replacement garbage cans. Otto Environmental Systems North America, Inc. has provided a quote for 1008 cans and anticipates delivery during the week of December 1 St Budget Impact: Funds are provided in Account No. 403-1272-533.25-00. Public Works Department Solid Waste Residential Division—Minor Equipment. Recommendation: It is recommended that City Council approve P. R. No. 21680 in the above communication for additional residential toters as requested. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 21680 11/19/20 - aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE 1008 GARBAGE CANS FROM OTTO ENVIRONMENTAL SYSTEMS NORTH AMERICA, INC. OF CHARLOTTE, NORTH CAROLINA, UNDER HGAC CONTRACT NO. RC01-18, IN THE AMOUNT OF $49,906.40. FUNDING AVAILABLE IN THE PUBLIC WORKS DEPARTMENT SOLID WASTE RESIDENTIAL GARBAGE DIVISION — MINOR EQUIPMENT, ACCOUNT NO. 403-1274-533.25-00. WHEREAS, the Public Works Department - Solid Waste Residential Garbage Division periodically replaces lost, damaged and stolen garbage cans for residents of Port Arthur; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase of the Commission; and, WHEREAS,the Public Works Department Solid Waste Residential Garbage Division has reviewed the quote and determined that Otto Environmental Systems North America, Inc. of Charlotte,North Carolina, cost is comparative with the best delivery time; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the Public Works Solid Waste Residential Garbage Division is hereby authorized to purchase 1008 95-gallon garbage cans from Otto Environmental Systems North America, Inc. of Charlotte, North Carolina through HGAC Contract RC01-18 for total amount of$49,906.40; and, P. R. No. 21680 11/19/20 - aw THAT, funding is available in the Public Works Department Solid Waste Residential Garbage—Minor Replacement, account no. 403-1272-533.25-00. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Thurman Bill Bartie, Mayor ATTEST: AP ROVED AS TO FORM: Sherri Bellard Valecia Tzeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton Kandy Daniel City Manager Interim Director of Finance Lt/kik Alberto Elefano Clifton illiams Director of Public Works Purchasing Manager P. R. 21680 11/19/20 - aw Exhibit A Otto Environmental Systems North America, Inc. 12700 General Drive, Charlotte, NC 28273 OTTO Quote: 11662 1 Page: 1/3 Allison Walker City of Port Arthur 201 H.O. Mills Blvd Port Arthur TX 77640 Dear Allison, Thank you for allowing Otto Environmental Systems North America, Inc. the opportunity to present this quotation to City of Port Arthur. Please let me know if you have any questions, and thank you for your interest. Proposal Valid: November 18, 2020 - December 18, 2020 Line Product Description Quantity Net Price Net Value 10 9720000- 95 Gal Mil ANYCOLOR OTTO 1,008 Each 44.55 USD/1 Each 44,906.40 USD F1000000H0- SAMPLE(SK) ANYCOLOROM01 List Price 44.55 USD/1 Each 44,906.40 USD Freight 5,000.00 USD 5,000.00 USD Cart Style: 95 Gal Millennium/Plastic Bar/Bib/One Handle Cart Base Color: 44-Blue Lid Color: 44-Blue Wheel: 10"WHEEL X .844 INJCT MLD 2.85" INTG SP Total Item Net Value 44,906.40 USD Freight 5,000.00 USD Total 49,906.40 USD Del week of December 1st HGAC RC01-18 800.795.OTTO(6886) www.otto-usa.com Otto Environmental Systems North America, Inc. 12700 General Drive, Charlotte, NC 28273 oir0 Quote: 11662 i a Page: 2/3 Orders containing premium colors may or may not include extended lead times. Sincerely, Brian Buerkett Brian.Buerkett@otto-usa.com 800.795.OTTO(6886) www.otto-usa.com Terms&Conditions for Quoted Freight • The quoted freight rate is valid for 30 days, after which time the quoted freight rate is subject to change. In the event of a change, the adjusted freight rate will be communicated ahead of shipment. • Fuel surcharges are subject to market fluctuation and actual surcharges invoiced by the carrier will be invoiced to the customer. • Otto orders are assumed to ship when ready unless prior arrangements have been made via your Otto contact. In the absence of prior arrangements, storage charges may accrue and be invoiced for any items held more than 30 days from the date of completion of your order. • Quoted freight rates are based upon shipment of your order during regular shipment days (Monday - Friday). Should after hours, weekend, or holiday shipment be needed, additional fees will apply, and the corresponding freight rate will be communicated ahead of shipment. • Should you require weekend shipping, these freight rates will be quoted separately, as they are normally higher in cost than shipments during the regular workweek (Monday - Friday). • Quoted freight rates assume shipping of your order 48 hours from the time of order completion. Customer will be charged for shipment premiums requested by a customer before the minimum 48-hour notice. • Should a delivery address change before the shipment of your order, an adjusted freight rate will be communicated ahead of shipment. Should a delivery address change after the shipment of your order, a reconsignment fee will be charged once all updated charges are known by the carrier. • Detention Fees - If customer holds up driver at destination and carrier charges Otto detention fees (typically after 2 hours), customer will be invoiced the actual charge along with an administration fee.