HomeMy WebLinkAboutPR 21687: CHANGE ORDER NUMBER 4 WITH JACKBUILT CONTRACTOR, LLC www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 24, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 21687—Change Order Number 4 and Approval for Final Payment-
Contract with Jack Built Contractor, LLC for Interior Repairs at the Recreation
Center
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21687
authorizing Change Order Number 4 decreasing the contract amount by $1,300.00 for a new
contract amount of$62,662.89 and for approval of the final payment in the amount of$307.78
to the contract between the City of Port Arthur and JackBuilt Contractors, LLC of Orange,
Texas for interior repairs at the Recreation Center.
Background:
On July 7, 2020, pursuant to Resolution No. 20-223, the City Council awarded a contract to
JackBuilt Contractors,LLC of Orange, Texas for interior repairs at the Recreation Center in the
amount of$62,255.11. On September 15, 2020, pursuant to Resolution No. 20-291, the City
Council awarded Change Order Numbers 1,2 and 3 increasing the contract amount by$1,608.18
for a new contract amount of$63,962.89. In the original bid,the equipment in the exercise room
was supposed to be moved by JackBuilt Contractors, LLC. The Parks and Recreation staff
moved the equipment. JackBuilt Contractors, LLC submitted Change Order Number 4 in the
amount of$1,300.00 giving credit for the labor due to departmental staff moving the equipment.
The City is satisfied with the work completed by JackBuilt Contractors, LLC and requests the
approval for the final payment in the amount of$307.78.
Budget Impact:
Funding in the amount of $62,662.89 is available for this purpose. ($30,516.54 in the
Hurricane Harvey Fund Account Number 147-2300-901.95-00 Project Number PR-001 and
$32,146.35 in the Capital Improvement Project Account Number 307-1601-591.95-00 Project
Number PR-001).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approve P.R. No. 21687 authorizing Change Order
Number 4 decreasing the contract amount by $1,300.00 for a new contract amount of
$62,662.89 and for approval of the final payment in the amount of $307.78 to the contract
between the City of Port Arthur and JackBuilt Contractors, LLC of Orange, Texas for interior
repairs at the Recreation Center.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
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P.R.# 21687
11/24/2020 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NUMBER 4, DECREASING THE CONTRACT AMOUNT
BY $1,300.00, FOR A NEW CONTRACT AMOUNT OF $62,662.89 AND FOR
APPROVAL OF THE FINAL PAYMENT IN THE AMOUNT OF $307.78 TO
THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
JACKBUILT CONTRACTORS, LLC OF ORANGE, TEXAS FOR INTERIOR
REPAIRS AT THE RECREATION CENTER; ($30,516.54 AVAILABLE IN
ACCOUNT NUMBER 147-2300-901.95-00 PROJECT NUMBER PR-001 AND
$32,146.35 AVAILABLE IN ACCOUNT NUMBER 307-1601-591.95-00
PROJECT NUMBER PR-001)
WHEREAS, on July 7, 2020, pursuant to Resolution No. 20-223, the City Council
awarded a contract for interior repairs at the Recreation Center to JackBuilt Contractors, LLC of
Orange, Texas in the amount of$62,355.11; and,
WHEREAS, on September 15, 2020, pursuant to Resolution No. 20-291, the City
Council executed Change Order Numbers 1, 2 and 3 increasing the contract amount by
$1,608.18 for a new contract amount of$63,962.89; and,
WHEREAS, the equipment in the exercise room was supposed to be moved out of the
room by JackBuilt Contractors, LLC but was moved by departmental staff; and,
WHEREAS, JackBuilt Contractors, LLC has submitted Change Order Number 4
decreasing the contract amount by $1,300.00 for credit for labor due to departmental staff
moving the equipment that was originally supposed to be moved by JackBuilt Contractors, LLC
(attached hereto as Exhibit"A") for a new contract amount of$62,662.89; and,
WHEREAS, JackBuilt Contractors, LLC has completed the project to the City's
satisfaction and has requested approval for final payment in the amount of $307.78 (attached
hereto as Exhibit"B"); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR
TEXAS:
P.R.#21687
11/24/2020 ca
Section 1. THAT the facts and opinions in the preamble are true and correct.
Section 2. THAT the City Manager of the City of Port Arthur is hereby authorized
and directed to execute, on behalf of the City of Port Arthur, Change Order Number 4 decreasing
the contract amount by $1,300.00 for credit for labor to move equipment that was moved by
departmental staff that was originally supposed to be moved by JackBuilt Contractors, LLC
(attached hereto as Exhibit "A") for a new contract amount of$62,662.89 and for approval for
final payment in the amount of$307.78 (attached hereto as Exhibit"B").
Section 3. THAT a copy of the caption of this resolution be spread upon the minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R.#21687
11/24/2020 ca
APPROVED AS TO FORM:
iartib,ultiLyq
al Tizeno'Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
e-414-1
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
CHANGE ORDER NO. 4
ORIGINAL AGREEMENT DATE: July 7, 2020
PROJECT DESCRIPTION: Interior Repairs at the Recreation Center
CHANGE IN SCOPE: Credit for Moving Equipment
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT PRICE: $62,355.11
CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$63,962.89
The Contract Amount due to this CHANGE ORDER will decrease by: $1,300.00
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $62,662.89
ORIGINAL CONTRACT DAYS: 30
NEW CONTRACT DAYS: 30
SIGNED AND AGREED TO on the_day of , 2020.
JACKBUILT CONTRACTORS, LLC
Print Name:
Title:
SIGNED AND AGREED TO on the_day of _, 2020.
CITY OF PORT ARTHUR
BY:
RON BURTON
CITY MANAGER
EXHIBIT "B"
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