HomeMy WebLinkAboutPR 21693: EMERGENCY AND DISASTER SUPPORT AND MANAGEMENT SERVICES City
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INTEROFFICE MEMORANDUM
Date: November 30, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: P. R No. 21693
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew the contract with DRC Emergency Services for the provision of emergency environmental,
disaster, & logistical services in the event of an emergency or disaster.
Background:
The Contractor will be responsible for providing personnel, equipment, and materials for the City
in cases of a natural disaster. The City received two proposals. DRC Emergency Services was the
highest ranked proposal. One December 17, 2020, City Council awarded the contract pursuant to
Resolution 19-562. The contract was one year with the option to renew for two additional one-year
periods. This will be the second year(first renewal).
Budget Impact:
Funds will be provided for in the appropriate disaster/emergency recovery project accounts.
Recommendation:
It is recommended that City Council approve the City Manager renew the contract with DRC
Emergency Services for the provision of emergency environmental, disaster, & logistical services
in the event of an emergency or disaster.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No . 21693
12/1/2020 CEWJ
PAGE 1 OF 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(FIRST RENEWAL) OF THE NON-EXCLUSIVE AGREEMENT
WITH DRC EMERGENCY SERVICES OF DEER PARK,
TEXAS, FOR THE PROVISION OF EMERGENCY
ENVIRONMENTAL, DISASTER, AND LOGISTICAL
RESPONSE SERVICES IN THE EVENT OF AN EMERGENCY
OR DISASTER
WHEREAS, it is deemed in the best interest of the City of
Port Arthur to have a service in place for the provision of
emergency environmental, disaster, and logistical response
services in the event of an emergency or a disaster; and,
WHEREAS, pursuant to Chapter 252 of the Texas Local Government
Code, the City solicited requests for proposals to provide
emergency and disaster support and management services; and,
WHEREAS, City Council approved Resolution 19-562
authorizing the City Manager to enter into a contract with two
(2) additional one (1) year renewals with DRC Emergency Service
of Deer Park, Texas; and
WHEREAS, this will be the second year (first renewal) of
the contract with Deer Park Emergency Service; and
WHEREAS, the City Council deems it is in the best interest
of the City to renew the contract.
s.pr21693
P. R. No. 21693
12/1/2020 CEWJ
PAGE 2 OF 3
WHEREAS, this agreement is non-exclusive and the City
maintains the authority to retain other companies to perform
similar work.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS :
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That, the City Council hereby approves the
first renewal of the contract between DRC Emergency Service of
Deer Park, Texas and the City of Port Arthur for the provision
of emergency and disaster support and management services .
Section 3 . That, a copy of the caption of this
Resolution be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of December,
A. D. , 2020, at a Meeting of the City Council of the City of Port
Arthur, Texas, by the following vote : AYES :
Mayor:
Councilmembers
NOES:
s.pr21693
P. R. No. 21693
12/1/2020 CEWJ
PAGE 3 OF 3
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM:
?A/J-4c-, 11,(2-W h-el6a1Z
CITY ATt'ORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
FINANCE DI ECTOR
PUR RASING MANAGER
s.pr17831
EXHIBIT "A"
s.pr17831
CONTRACT TO PROVIDE EMERGENCY AND
DISASTER SUPPORT AND MANAGEMENT SERVICES
THIS AGREEMENT,made this day of , 2020, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
DRC Emergency Services_a(n) Corporation herein after called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from January 24, 2021 to January 23, 2022. This is the first
renewal.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in bid document.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid *
3) General Information *
3) Specification *
'1) Bid *
5) Notice of Award *
*These items were attached to the original letting contract. The agreement is only
included in this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an
original on the date first written above.
Signed on the day of , 2020.
Page 1 of 2
CITY OF PORT ARTHUR
BY:
Ron Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2020.
DRC EMERGENCY SERVICES
BY:
PRINT NAME:
TITLE:
WITNESS:
PRINT NAME:
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