HomeMy WebLinkAboutPR 21677: CHANGE NO. 17 TO NO. 31 SETX CONSTRUCT, TRANSIT'S NEW MAINTENANCE BUILDING AND ELECTRIC CHARGING INFRASTRUCTURE •
City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit Director
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Date: November 20,2020
Re: P.R 21677—Authorization to execute change orders No. 17 to No.31 with the
Construction Managers of Southeast Texas(CMOST)to construct PAT's new
maintenance building and electric charging infrastructure to a new contract amount not to
exceed$3,774,691.51
Nature of Request: Proposed Resolution No. 21677 requests authorization for the City Manager to
execute change orders No. 17 to No. 31 with Construction Managers of Southeast Texas (CMOST) to
construct PAT's new maintenance facility and electric bus charging infrastructure.
Background: Resolution No. 20-042 authorized the City Manager to execute a contract of$3,495,000.00
with the Construction Managers of Southeast Texas (CMOST) to construct PAT's new maintenance
facility and electric bus charging infrastructure,and supply specified tools and shop equipment. In an effort
to include Alternate No. 1 (inspection pit) and No. 2 (in-ground lift) in the project scope, PAT and its
engineer (Huitt-Zollars) elected to consolidate project cost and value engineer (VE) CMOST's
$3,495,000.00 base bid to a new total of$3,731,600.36 via Resolution No.20-080.
As construction ensued design and material adjustments have occurred resulting in additional expenses and
savings approved by City Council in Resolution No. 20-305. These expenses and savings in change orders
No. 3 to No. 16 resulted in a net contract reduction of$88,259.87. Change orders No. 17 to No. 31 in P.R.
No. 21677 involve additional expenses and cost savings following the approval of Resolution No. 20-305.
This has resulted in a net project increase of$131,351.02 for a new contract amount of$3,774,691.51. A
detailed breakdown of change order No. 17 to No.31 is provided in the packet.
Recommendation: It is recommended that the City Council approve P.R. No. 21514, authorizing the
City Manager to enter into change orders No. 17 to No. 31 with CMOST to construct PAT's new
maintenance facility and electric bus charging infrastructure for a new contract amount not to exceed
$3,774,691.51.
Budgetary/Fiscal Effect: The Federal 5307 and 5339(b) funds for this project are 100%reimbursable
in account 401-1509-561.82-00 with a local match of$58,700 required for the Federal 5339(c)funds.
P.R. No. 21677
11/23/2020 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE
ORDERS NO. 17 TO NO. 31 WITH THE CONSTRUCTION MANAGERS OF
SOUTHEAST TEXAS OF PORT ARTHUR, TEXAS TO CONSTRUCT PORT ARTHUR
TRANSIT'S NEW MAINTENANCE BUILDING AND ELECTRIC CHARGING
INFRASTRUCTURE TO A NEW CONTRACT AMOUNT NOT TO EXCEED
$3,774,691.51; FUNDS AVAILABLE IN ACCOUNT 401-1509-561.82-00.
WHEREAS, pursuant to Resolution No. 20-042, the City Council authorized the City
Manager to enter into a contract with Construction Managers of Southeast Texas (CMOST)to
construct PAT's new maintenance facility and electric bus charging infrastructure; and,
WHERAS, pursuant to Resolution No. 20-080, the City Manager was authorized to
execute Change Order No. 1 with CMOST which resulted in a savings of$154,199.64; and,
WHERAS, pursuant to Resolution No. 20-305, the City Manager was authorized to
execute Change Orders No. 3 to 16 with CMOST which resulted in a savings of$88,259.87;
and,
WHEREAS, subsequently PAT and its engineer (Huitt-Zollars) continue to work with
CMOST on adjustments related to design, equipment, and materials resulting in additional
expenses and savings which equates to a net increase of$131,351.02; and,
WHEREAS, PAT is recommending that the City of Port Arthur by its City Manager
approve change orders No. 17 to No. 31 with CMOST, as delineated in Exhibit "A" for a new
contract amount not to exceed $3,774,691.51.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a change order with the
Construction Managers of Southeast Texas (CMOST) of Port Arthur, Texas, to construct Port
Arthur Transit's maintenance building and electric charging infrastructure, in an amount not to
exceed $3,774,691.51, in substantially the same form as attached hereto as Exhibit"B".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
I! - .
P.R. No. 21677
11/23/2020 IM
READ, ADOPTED AND APPROVED this day of A.D. 2020 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor: ,
Councilmembers: ,
•
NOES: .
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
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Val Tizen , City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
401-1509-561.82-00
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Ronald Burton Kandy Danie
City Manager Interim DirectoY of Finance
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Clifton Wil lams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
Exhibits Are Available For Review
In The
City Secretary's Office