HomeMy WebLinkAboutPR 21682: PURCHASE OF A STREET SWEEPER 8
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INTEROFFICE MEMORANDUM
Date: November 13, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21682
Introduction:
Approval of Proposed Resolution No. 21682 authorizing the purchase of a 2021 Schwarze
Model A7 Tornado Regenerative Air street sweeper in the amount of$232,497 from Heil of
Texas of Houston, Texas under HGAC Contract No. SW04-20 for the Public Works Drainage
Division.
Background:
The Public Works Department desires to purchase a 2021 street sweeper from Heil of Teaxas
of Houston, Texas through HGAC Cooperative Purchasing Program for the Drainage Division.
Budget Impact:
Funds are provided in Account No. 625-1801-531.93-04, Capital Reserve Fund—Equipment
Replacement— Public Works - Drainage
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21682,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21682
11/19/20 - aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2021
SCHWARZE MODEL A7 TORNADO REGENERATIVE AIR
STREET SWEEPER FROM HEIL OF TEXAS OF HOUSTON,
TEXAS, UNDER HGAC CONTRACT NO. SW04-20, IN THE
AMOUNT OF $232,497. FUNDING AVAILABLE IN THE
CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT —
PUBLIC WORKS — DRAINAGE, ACCOUNT NO. 625-1801-
531.93-04.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2021 Schwarze Model A7 Tornado Regenerative Air street sweeper
from Heil of Texas of Houston, Texas through HGAC Cooperative Purchasing Program, for the
Drainage Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement
for cooperative purchasing with HGAC Cooperative Purchasing Program; and;
WHEREAS, Heil of Texas, of Houston, Texas, is an approved vendor through HGAC
Cooperative Purchasing Program; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as
Exhibit`'A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. 21682
11/19/20 -aw
THAT, the Public Works Department is hereby authorized and directed to purchase a
2021 Schwarze Model A7 Tornado Regenerative Air street sweeper which will be used in storm
water drainage maintenance throughout the City.
THAT, funding is available in the Capital Reserve Fund — Equipment Replacement —
Public Works— Drainage, account no. 625-1801-531.93-04.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: AP ROVED AS TO FORM:
44,_ 44tie
Sherri Bellard Valecia T' eno 61.
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
CA Oil Ron Burton ��
Kandy Daniel
City Manager Interim Director of Finance
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P. R. 21682
11/19/20-aw
Exhibit A
Buy CONTRACT PRICING WORKSHEET Contract Date
5w04..20 11/18,2020
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User, If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying
City of Port Arthur Texas Contractor: Heil oil exits
Agency: •
t'ontact Prepared
Brad Brown Terry Parsons
Person: By:
Phone: 409-549-0738 Phone: 832-948-8402
Fax: Fax: 713-923-5522
Em2a: brad.brow ti q,portarthurtx.2ov Email: terryparsons.ii:heiloftexas.com
Product SW04- Description: Schwarze Model A7 Tornado Regenerative Air Street Sweeper
Code:
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 158,045
B. Published Options- Itemize below - Attach additional sheet(s)if necessary- Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in('ontractor's bid.)
Description Cost I Description Cost
John Deere 1341IP Tier IV Final Auxiliary Engine 0 Front Bumper Spray Bar with 7 Nozzles 745
Standard Sweeping[lead v‘ith Rubber Blast Orifice 0 2 Nozzle Hopper Conical Deluge System I 155
Dual 44" Diameter Gutter Brooms 0 In-Cab Controlled Hopper Vibrator/Shaker System 1455
Dual In-Cab Gutter Broom Tilt Controls 0 In-Cab Load Weight Indicator 0
Dual Gutter Broom Extension Override System 2745 In-Cab I topper Up Alarm and Indicator 0
all SV.ceper Standby System with Throttle Ramp 0 In-Cab Hopper Door Open Indicator f)
Dual in-Cab Controlled Variable Speed Gutter Brooms 0 In-Cab Low Ilsdraulic Level Indicator
Dual Rear!Head Camera System%kiln-Cab ICI)Monitor 320 Rear LED Strobe with Limb Guard 0
250 Gallon Dust Suppression System 0 Rear LED Alternating Flashers 0
In-Cab Water Tank 1,0W Level Alarm and Indicator 0 IF!)Traffic Guide Arrom.board ssith In-Cab Controls I"MO
8 4 Cu Yd Stainless Hopper w/Remote Drop Down Screens 7560 Subtotal From Additional Sheet(s): 78905
kipper Spray Bar with 4 Nozzles 7451 Subtotal B: 94830
C. Unpublished Options- Itemize below/attach additional sheet(s) if necessary.
(Note:Unpublished options are items which were not submitted and priced in Contractor's hid.
Description Cost Description Cost
Subtotal From Additional Sheet(s):
Subtotal C:
(
Check: Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
For this transaction the percentage is:
Price plus Published Options(A-i BC
D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: 252875 = Subtotal D: 252875
E. li-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E:
F.Trade-Ins/Other Allowances/Special Discounts/Freight/Installation
Description Cost Description Cost
Freight 2516
Discount -22,894
Subtotal F: -20378
Delivery Date: 30 to 60 G. Total Purchase Price (D+E+F): 232497