HomeMy WebLinkAboutPR 21695: BADGER METERS & REGISTERS Ciry,of
o r t r t{t tt��
us
INTEROFFICE MEMORANDUM
Date: December 1, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donnie Stanton, Interim Director of Water Utilities
RE: PR 21695 —Badger Meters & Registers
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter
into a one-year contract with Rural Pipe and Supply of Jasper, Texas, for residential and small
commercial water meters and registers. They are a sole source vendor. The projected
budgetary impact is $240,000.00. Funds are available in Accounts 410-1253-532.35-00, Water
System Maintenance.
Background:
The City has standardized on Badger meters and registers with Itron automatic meter reading.
It is the sole source for 5/8" to 2", and Rural Pipe & Supply is the only Texas distributor for
Badger meters and registers is considered a sole source. This award establishes unit prices for
various Badger meters and associated hardware items. Rural Pipe & Supply has provided
current Not-to-Exceed (NTE) quotes below for such meters (see attachment).
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment.
Budget Impact:
This equipment will be maintained in our warehouse inventory and charged to the appropriate
account when used, Account No. 410-1253-532.35-00, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR 21695, allowing City Manager to enter into a
one-year contract with Rural Pipe and Supply of Jasper, Texas, for residential and small
commercial water meters and registers, in the projected budgetary impact amount of
$240,000.00. Funds are available in Accounts 410-1253-532.35-00.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 21695
12/1/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AWARDING THE CONTRACT FOR
THE PURCHASE OF BADGER METERS FOR THE
WATER UTILITIES DEPARTMENT WITH RURAL PIPE
& SUPPLY OF JASPER, TEXAS, IN THE PROJECTED
BUDGETARY IMPACT AMOUNT OF $240,000.00.
FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1253-
532.35-00, WATER SYSTEM MAINTENANCE.
WHEREAS, the Water Utilities Utility Department routinely installs and replaces meters
throughout the City; and,
WHEREAS, the City standard for meters includes those manufactured by Badger Meter
and Sensus; and,
WHEREAS, Badger Meter sells its product through distributors exclusive to geographic
areas; and,
WHEREAS, the current distributor and sole source for our area is Rural Pipe & Supply
of Jasper, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS,the sole source letter is attached as Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 21695
12/1/20 bw
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute,
on behalf of City of Port Arthur, a contract between City of Port Arthur and Rural Pipe &
Supply, for the unit prices shown in Exhibit "B", in an annual projected budgetary impact
amount of$240,000.00, as shown in the contract attached as Exhibit"B"; and,
THAT,funding for this material is provided for in Water Utility Operations budget; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of ,
2020, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
,
Councilmembers:
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ron Burton
City Secretary City Manager
P. R. No. 21695
12/1/20 bw
Page 3 of 3
APPROVED AS TO FORM:
(11.4±d Co-iO3-didi
alcci T zeno Clifton Williams, CPPB
City Attorney Purchasing Manager
Donnie Stanton
Interim Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
cR(A„A„,6_, c
Kandy Daniel
Interim Director of Finance
(budget adjustment required)
P. R. No. 21695
12/1/20 bw
Exhibit "A"
(Sole Source Letter)
4545 W Brown Deer Road
Badger Meter PO Box245036
Milwaukee,Wisconsin 53224-9536
414-355-0400 I 800-876-3837
www.badgermeter.com
June 16, 2020
Mr. Brian Wallace, Water Administrator
City of Port Arthur
444 4th Street
Port Arthur, TX 77640
RE: Sole Source Letter
Dear Mr. Wallace:
This correspondence confirms that Badger Meter and Rural Pipe Supply are the sole
authorized providers of Badger Meter products for the City of Port Arthur.
In the event you have any questions regarding this correspondence, we can be reached by
telephone at 800-876-3837 ext. 17290 or via email at bids anbadgermeter.com.
Sincerely,
BADGER METER, INC.
Christopher D. Washington
Assistant Secretary
P. R. No. 21695
12/1/20 bw
Exhibit "B"
(Contract and Unit Prices)
P. R. No. 21695
12/1/20 bw
PURCHASING CONTRACT
AGREEMENT FOR BADGER METERS
THIS AGREEMENT is made this the of , 2020, by
and between an individual, firm partnership or corporation, Rural Pipe & Supply of
Jasper, TX, hereinafter called "Vendor", and City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions,
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof, with the option
to renew for an additional year. The City can terminate this contract at its convenience
which includes, but is not limited to, funding not being available in any budget cycle with
thirty (30) days written notice.
2. The Vendor will provide BADGER Meters and Registers, as delineated
and submitted in their quote on December 1, 2020.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
Badger Meters & Registers
4. The Vendor agrees to deliver all materials on an as-needed-basis during
the term of this contract, for the unit prices stated (attached) in the proposal submitted
December 1, 2020.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Quote
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
P. R. No. 21695
12/1/20 bw
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2020.
WITNESS: CONTRACTOR:
Rural Pipe & Supply
By:
(Signature)
Print Name
Title
SIGNED AND AGREED to on the day of , 2020.
WITNESS: CITY OF PORT ARTHUR:
Sherri Bellard, City Secretary Ron Burton, City Manager