HomeMy WebLinkAboutPR 21696: NICOL SCALES & MEASUREMENT OF HOUSTON, TEXAS RATIFICATION OF ORIGINAL CONTRACT AMOUNT FOR 2 MONTHS ADDITIONAL USE OF THE TEMPORARY SCALES Cir. of 111,
urt rthu��
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 2, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21696: Nicol Scales&Measurement of Houston, Texas ratification of original
contract amount for two months additional use of the temporary scales.
Introduction:
The intent of this Agenda Item is seek the City Council's ratification for the City Manager's approval
of a cost overrun of$6,462.00 for the use of the temporary scale for an additional two months from
Nicol Scales&Measurement of Houston, Texas.
Background:
Pursuant to Resolution No.20-097 the City entered into an agreement with Nicol Scales&Measurement
of Houston, Texas for the rental of temporary scales for six months for the amount$34,200.00. It was
determined that the Landfill was in need of a more accurate measuring system to insure actual disposal
costs were being captured. It was deemed prudent to pursue an immediate remedy in the form of a
temporary scale. The scale was utilized for an additional two months in an attempt to coincide with the
installation of the permanent scale which resulted in an overage of$6,462.00.
Budget Impact:
Funds are available in the Capital Reserve Fund Equipment Replacement Solid Waste Account No.
403-1274-533.51-01.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21696 with Nicol Scales &
Measurement of Houston, Texas for the extended cost of$6,462.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.21696
12/2/20 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 20-097 AS IT
PERTAINS TO THE AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND NICOL SCALE & MEASUREMENT OF HOUSTON, TEXAS,
EXTENDING THE TERM FOR AN ADDITIONAL TWO MONTHS FOR
THE USE OF TEMPORARY SCALES AT THE CITY'S LANDFILL AND
RATIFYING AN EMERGENCY PAYMENT OF $6,462.00 FOR A TOTAL
CONTRACT COST OF $34,200. FUNDING IS AVAILABLE IN THE
CAPITAL RESERVE FUND EQUIPMENT REPLACEMENT SOLID WASTE
ACCOUNT NO. 403-1274-533.51-01.
WHEREAS, the City Council approved Resolution 20-097 on March 31, 2020 for the
installation of a Scale and Scalehouse at the Landfill; and,
WHEREAS, it was for a six-month period for a total of $34,200.00; and,
WHEREAS, for emergency purposes, scales had to be utilized for an additional two
months past the six-month contract term, a modified computer cord was installed, and a weight
measurement test was requested which resulted in an additional cost of $6,462.00; and,
WHEREAS, the additional two months was an attempt to coincide with the installation
of the permanent scale; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves the contract amendment and ratifies the
additional payment of $6,462.00 and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a
PR No.21696
12/2/2020 mje
Page 2 of 3
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
PR No.21696
12/2/20 mje
Page 3 of 3
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Dani I
Interim Director of Finance
.ty, C-`
Alberto Elefano, P.E.
Director of Public Works
L c'
�f.:..V
Clifton Williams, CPPB
Purchasing Manager