HomeMy WebLinkAboutPR 21700: CHANGE ORDER NO. 2 ROSE HILL MANOR RESTORATION Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders, Civic Center Dir
RE: Proposed Resolution No. P.R. 21700
REQUEST:
At Rosehill Manor, much repair and maintenance are needed. Some repairs have been completed, and are
designated as Phase I. Additional work is needed. The next segment of work is Phase II and it will focus
on exterior needs, mainly on the lower half of the building. The City Council approved Resolution
Number 20-200 for Phase II work.
It has been determined some additional work to the exterior is needed to complete Phase II. This
additional work is the alternate #1 of the work bid for Phase II. This work is the restoration of the porte
cochere (the covered entrance area for vehicles to pass through.) The restoration of this part of
the manor will allow us to restore most of the exterior of the bottom half of the building.
A change order for this work is needed. Change Order#2 for additional exterior work to compete Phase
II in the amount of$50,100.00 will be added to the original amount of$211,000.00, bringing the total for
Phase II exterior work to $261,100.00
ANALYSIS/CONSIDERATION:
There are a lot of needed repairs at the building. Additional work is needed to complete Phase II.
RECOMMENDATION
A resolution authorizing the City Manager to enter into an agreement with American Restoration of
Wylie, Texas for Change Order#2 to Phase II repairs and maintenance of the Rosehill Manor in the
amount of$50,100.00,bringing the total for Phase II exterior work to $261,100.00.
BUDGETARY AND FISCAL EFFECT
Funds are available in the amount of$50,100.00 in Hotel Occupancy Tax Fund Account No. 140-1405-
551.59-00, Project No.M97908.
STAFFING EFFECT
None
Pr21700
P.R. No. 21700
12/02/2020 AJS
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
AMERICAN RESTORATION OF WYLIE, TEXAS, TEXAS FOR PHASE II REPAIRS
TO THE ROSEHILL MANOR THAT INCREASES THE CONTRACT AMOUNT BY
$50,100.00, BRINGING THE TOTAL FOR PHASE II EXTERIOR WORK TO $261,100.00.
FUNDS AVAILABLE IN HOTEL OCCUPANCY TAX FUND ACCOUNT NO. 140-1405-
551.59-00 PROJECT #M97908.
WHEREAS, pursuant to Resolution No. 20-200, the City Council approved an agreement
with American Restoration of Wylie, Texas for Phase II repairs to Rosehill Manor in the amount
of$211,000.00; and
WHEREAS, it has been determined that additional work is needed to complete Phase II
work on the exterior of Rosehill Manor; and
WHEREAS, the additional work is the restoration of the porte cochere of Rosehill
Manor,thus restoring most of the bottom half of the exterior of the building; and
WHEREAS, American Restoration of Wylie, Texas has submitted Change Order No. 2
for an additional work in an amount of$50,100.00; and
WHEREAS, approval of Change Order No. 02 is deemed an appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That,the City Manager is hereby authorized to execute Change Order No.
2 with American Restoration of Wylie, Texas for Phase II repairs at the Rosehill Manor. in
substantially the same form as attached hereto as Exhibit"A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
Pr2 1700
READ, ADOPTED, AND APPROVED, this day of December, 2020, A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES:
Mayor:
Councilmembers:
NOES:
Thurman `Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
V-dam b021
alecia Tiz no, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
APPROVED AS TO FUND AVAILABILITY:
Kandy Daniel, Clifton Williams, C.PB
Interim Director of Finance Purchasing Manager
Adam Saunders
Director of Civic Center
Pr2 1700
CHANGE ORDER
PROJECT: Rose Hill Manor—Phase II CHANGE ORDER NO: 2
CONTRACTOR: American Restoration DATE: 10.22.2020
2002 W.Kirby St ARCHITECT'S PROJECT NO.: 19028
Wylie,Texas 75098 CONTRACT DATE: 06.2.2020
CONTRACT FOR: Restoration
Contract Changes as Follows:
1 Weather delays due to Hurricane Delta $0.00
September 21-25(contract date to be extended by 5 total days)
2 Alternate No. 1 (restoration of porte cochere) $50,100.00
TOTAL: $50,100.00
"''See attached breakdown
Not valid until signed by the Owner,Architect,and Contractor.
The original Contract Sum was $211,000.00
Net change by previously authorized Change Orders $00
The Contract Sum prior to this Change Order was $211,000.00
The Contract sum will be increased by this Change Order in the amount of $50,100.00
The new Contract Sum including this Change Order will be $261,100.00
The Contract Time will be increased by five(5)days.
The date of Substantial Completion as of the date of this Change Order therefore is May 23,2021.
NOTE: The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by
Construction Change Directive.
The LaBiche Architectural Group American Restoration City of Port Arthur
7999 Gladys A n , ite 101 2002 W. Kirby St 3401 Culture Ctr.Dr.
Beaumont,T s 6 Wylie, Texas 75098 Port Arthur,Texas 77640
By: By: 227. ht.Q.e- By:
Date: Date: 11-2-2020 Date:
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CHANGE
ORDER
PROJECT: Rose Hill Manor CHANGE ORDER NUMBER: 2
(name,address) Port Arthur,Texas
DATE: 10/22/2020
PROJECT NO.:
TO CONTRACTOR: AMERICAN RESTORATION,LLC.
(name,address) 2002 W.Kirby CONTRACT DATE:
Wylie,Texas 75098
CONTRACT FOR: Historic Restoration
The Contract is changed as follows(reference NOAA weather data):
1.0. Weather delays due to Hurricane Delta(no value) $ _
September 21,22,23,24,25
Contract date to be extended by 5 total days.
2.0. Alternate No. 1 (restoration of porte cochere): $ 50,100.00
Total: $ 50.100.00
Not valid until signed by the Owner,Consultant,and Contractor.
The original Lump Price was: $211,000.00
Net change by previously authorized Change Orders: $0.00
The Lump Sum Price prior to this Change Order was: $211,000.00
The Lump Sum Price will be increased by this Change Order in the amount of $50,100.00
The new contract sum including this Change Order wil be: S261,100.00
LaBiche Architectural Group American Restoration.LLC.
City of Port Arthur OWNER'S REP CONTRACTOR
2002 W.Kirby
Wylie,Texas 75098
Bid 1
By By By
10/22/2020
Date: Date: Date: