HomeMy WebLinkAboutPR 21716: REPLACEMENT OF PUMP AT WEST PORT ARTHUR ROAD LIFT STATION fn„ �1
o r t r t h u _
INTEROFFICE MEMORANDUM
Date: December 15, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: PR 21716—Replacement of Pump at West Port Arthur Road Lift Station
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to replace a
pump at the West Port Arthur Road lift station. Fairbanks Morse is sole source through JDC Fluid
Equipment, LLC, of Houston, Texas. The pump at the West Port Arthur Road lift station has
reached the end of its useful life and needs to be replaced, and temporary repairs been made to
keep the lift station operational The total estimated budgetary impact for this pump is $36,503
(plus freight) and will be charged to Water Utilities Account No. 410-1255-532.33-00, Sewer
System Maintenance.
Background:
The pump at the West Port Arthur Road lift station has reached the end of its useful life and
needs to be replaced, and temporary repairs been made to keep the lift station operational.
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment.
Budget Impact:
This equipment will cost$36,503 (plus freight)and will be charged to the Water Utilities Account
No. 410-1255-532.33-00, Sewer System Maintenance. We are estimating a total cost of about
$40,000 after freight is included.
Recommendation:
It is recommended that City Council approve PR 21716, authorizing the City Manager to replace
a pump at the West Port Arthur Road lift station.
"Remember, we are here to serve the Citizens of Port Arthur"
P. R. No. 21716
12/15/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPLACEMENT
OF A FAIRBANKS MORSE PUMP AT WEST PORT
ARTHUR ROAD FOR THE UTILITIES DEPARTMENT
FROM JDC FLUID EQUIPMENT, LLC OF HOUSTON,
TEXAS, WITH A TOTAL PROJECTED BUDGETARY
IMPACT OF $40,000. FUNDS ARE AVAILABLE IN
WATER UTILITIES ACCOUNT NO. 410-1255-532.33-00,
SEWER SYSTEM MAINTENANCE.
WHEREAS, the pump at the West Port Arthur Road lift station has reached the end of
its useful life and needs to be replaced; and,
WHEREAS,temporary repairs been made to keep the lift station operational; and,
WHEREAS, replacement of this pump is critical to the continued sewer service by the
Utilities.Department; and,
WHEREAS, a sole source quote was solicited in the amount of $36,503, plus freight
cost; and,
WHEREAS, the current distributor and sole source for our area is JDC Fluid Equipment,
LLC, of Houston, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
P. R. No. 21716
12/15/20 bw
Page 2 of 3
WHEREAS, the sole source for bids has been evaluated by Water Utility Operations and
Purchasing (quote sheet attached as Exhibit "A").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, City Manager of City of Port Arthur is hereby authorized and directed to hire
JDC Fluid Equipment, LLC of Houston, Texas to replace the pump at the West Port Arthur lift
station in the total amount of$36,503, plus freight cost; and,
THAT, funding for this material is to be charged to 410-1255-532.33-00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2020, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman "Bill" Bathe
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
P. R. No. 21716
12/15/20 bw
Page 3 of 3
Donald Stanton
Interim Director of Water Utilities
APPROVED AS TO FORM:
‘ .,-c/U2-&t.(4L' hd‘*
Valecia Tize
City Attorney
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel
Interim Director of Finance
Chile, Williams. CPPB
Purchasing Manager
EXHIBIT "A"
(Quote)
JDC Fluid Equipment, LLC
■ Bourgeois Road
Houston,will
Texas 77066
Phone: 281-586-7087
Fax: 281-586-7088
ne'\%ftiammonsmo,./,"
Sales@jdcfluid.com
DATE: August 5,2020
To: Danny Luno&Donald Stanton
City of Port Arthur
Ref: West LS Fairbanks Morse Replacement(SN: K311-053522)
Quote No.: 20342
We are pleased to offer the following equipment items:
Replacement Pump
One- Fairbanks Morse-Vertical Angleflow Pump, Model B5711,890RPM.
Includes:T60 Frame, Cast Iron Impeller with Stainless Steel Hardware, Stainless Steel
Shaft Sleeve, impeller fastener,Stainless Steel impeller Wear Rings with 190-241 BHN
Hardness, Bronze Glands.
Note: Exact Duplicate of Material of Construction Dated 1982,
Serial Number: K3J1-053522.
Price Does Not Include Electric Motor or Elbow.
Designed to Pump 4,670 Gallons Per Minute at 31'TDH.
Total Price for Above Replacement Pump: $36,503.00 plus freight from Kansas City
PROJECT SCHEDULE
Equipment Delivery: 12-14 Weeks After Receipt of Purchase Order
(1) There are no other items not specifically mentioned included in this proposal.
(2) The price quoted is F.O.B. Factory, Kansas City, Kansas. Freight will be Prepaid and Added. Freight
Charges are Not Included in this Proposal.
(3) Terms are NET 30 Days,with No Retainage. aTy OF PORT AIR HT DR
(4) Price Valid for 30 Days. UTILITY OPERATIONS
WATERISEWER
Sincerely,
JDC Fluid Equipment Oct 0 8 zaza
Tommy Truitt RECEIVED
cFRVICE.CEN7q
Greg •av
Engineered Sales Manager
PENTAIR FLOW TECHNOLOGIES
P E N TA I R Fairbanks Nijhu,s
q 1'3 1171 513,0 main
+1.419-68S-0293 direct
• Greg.Gaffna v®pantair.com
2123 Quartet.,,,v
Richmond,TX 77406
United States
www.fairbanksnijhuis.com
September 25 2020
Mr.Jeff Williams
JDC Fluid Equipment,LLC
6710 Bourgeois Road
Houston,TX 77066
To Whom It May Concern:
Pentair Flow Technologies is the sole manufacturer of Fairbanks Morse Products and sells exclusively through
contracted distributors for the water and wastewater industry in the United States. Pentair Flow Technologies has
binding contracts with our authorized distributors for sales and service in clearly defined geographical territories. JDC
Fluid Equipment, LLC owned by Mr. Jeff Williams, is the sole authorized sales representative for Pentair Flow
Technologies- Fairbanks Nijhuis products for the municipal water and wastewater markets in South Texas, including
The City of Houston. f
Pentair Flow Technologies — Kansas City Operations, located at 3601 Fairbanks Avenue, Kansas City, KS 66106, is the
sole manufacturer and authorized seller of Fairbanks Nijhuis pumps, products and parts in the United States.No other
manufacturer provides approved replacement parts for this equipment.
Please feel free to contact Pentair Flow Technologies if you have any questions.
Best Regards
Greg Gaffney
Engineered Sales Manager
Pentair Flow Technologies
Fairbanks Niihuis
Greg.Gaffney@pentair.com
Direct. -119-o85-029z,
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Utility Operations Department Req. #
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$300-$999
$1000 or over
Written quote must he attached
Quote #1
Company:
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Quote #2
Company:
Phone:
Quote #3
Company: Phone:
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Price of item:
Account No. charged: n L{ 60 -/2SS -J?2 - L,2 -vice
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