HomeMy WebLinkAboutPR 21705: PURCHASE OF 2 FORD F-150 FOR PUBLIC WORKS ENGINEERING DIVISION CONSTRUCTION INSPECTION CREW, GOODBUY 40)City of
ort rthur
Texas
www.Po rtArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: December 04, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Public Works Director
RE: PR No. 21705 —Purchase of two (2) 2020 Ford F-150 Crew Cab truck for the
Public Works Engineering Division Construction Inspection crew through the
GoodBuy Cooperative Purchasing Program.
Introduction:
The intent of Proposed Resolution Number 21705 is to authorize the City Manager to purchase
two (2) Ford F-150 Crew Cab trucks for the Public Works Engineering Division Construction
Inspection crew through GoodBuy Cooperative Purchasing quoted price of $58,300.00 for
both vehicles ($29,000 each).
Background:
The Public Works Engineering Division consistently traversed the City's roadways inspecting
residential and commercial projects as well as city right of ways. The Division's current
vehicles have met and surpassed their useful life and require replacement. Therefore, the FY
2020-2021 budget reflects replacement.
Budget Impact:
Silsbee Ford, Silsbee, TX which maintains a contract with the GoodBuy Cooperative
Purchasing Program, provided quotes for two (2) Ford F-150 Crew Cab truck at $29,000.00
each. Funds are available in Account No. 625-1801-531.93-05.
Recommendation:
It is recommended that City Council approve PR No. 21705 authorizing the City Manager to
purchase the vehicles as outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.21705
12/14/20 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE TWO (2) 2020 FORD F-150 CREW CAB
TRUCK THROUGH GOODBUY COOPERATIVE
PURCHASING PROGRAM PRODUCT PRICING NO. 20
8F000 VEHICLES FROM SILSBEE FORD OF SILSBEE,
TEXAS IN THE TOTAL AMOUNT OF$58,300.00; FUNDING
IS AVAILABLE IN PUBLIC WORKS ENGINEERING
ACCOUNT NO. 625-1801-531.93-05
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
Interlocal agreement with cooperative purchasing with the GoodBuy Cooperative Purchasing
Program; and
WHEREAS, the City Council approved and adopted the Fiscal Year 2021 budget that
included the purchase of two (2) vehicles for the Public Works Engineering to replace the current
well aged Ford Expeditions that are high in mileage; and,
WHEREAS, a copy of the GoodBuy pricing worksheet for these vehicles is attached as
Exhibit"A"; and,
WHEREAS, funds for this purchase are available in Account Number 625-1801-531.93-
05; and,
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R.21705
12/14/20 ace
THAT, the City Council hereby authorizes the City Manager to purchase two (2) Ford F-
150 truck through GoodBuy 20 8F000 Vehicles from Silsbee Ford in Silsbee, TX, in the total
amount of$58,300.00 for the Public Work Engineering Division; and,
THAT, funding for this purchase is to be charged to the Capital Reserve Account No.
625-1801-531.93-05; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor,
Thurman"Bill" Bartie
Attest:
City Secretary,
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Oxj:rti 47vkt-440
Valecia T zeno, Ron Burton,
City Attorney City Manager
P.R.No.21705
12/14/20 ace
Alberto Elefano.
Director of Public Works
Lt/41gG/114
Clittbii Williams, CPPB
Purchasing Manager
APPROVED AS FOR AVAILABILITY 0
FUNDS:
K C�
Kandy Daniel.
Interim Director of Finance
EXHIBIT A
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11111 `11 1El I
PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet(a�grnail.cor?
Product Description: 2020 FORD F-150 CREW CAB Date: September 21,2020
A. Bid Item: A.Base Price:I $ 24,115.00 I
B. Factory Options
Code Options Bid Price Code Options Bid Price
EXT WHITE
5.0L V8 $ 1,995.00
3.31 LIMITED SLIP REAR END $ 420.00 AM/FM/RADIO
SYNC $ 420.00 VINYL FLOORS
FORD PASS CONNECT $ 225.00
CRUISE CONTROL $ 225.00
TRAILER TOW $ 595.00 IN STOCK
POWER LOCKS/WINDOWS $ 1,170.00 10-SPD AUTO
40/20/40 VINYL SEATS
Total of B.Published Options: $ 5,050.00
Published Option Discount(5%)I $ (252.50)1
C. Additional Options [not to exceed 25%j $= 0.0 %
Options Bid Price Options Bid Price
Total of C.Unpublished Options: $D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 50 miles $ 87.50
H. Subtotal: $ 29,000.00
Quantity Ordered 2 x K= $ 58,000.00
J. Trade in: I $ - I
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE I $ 58,300.00 I