HomeMy WebLinkAboutPR 21725: Final_City of Port Arthur_Ardurra_Disaster Management RFP 12.02.2020CITY OF PORT ARTHUR
TEXAS
ORIGINAL
December 2, 2020
DISASTER RECOVERY GRANT
MANAGEMENT &
ADMINISTRATION SERVICES
TRANSMITTAL LETTER
Firm
M/WBE
Status
Role
Key Personnel
Corporate Location Location During
Assignment
Ardurra Group (Ardurra) Program Management
Hazard Mitigation
Chris Canonico
Craig Taffaro Houston Port Arthur/
Houston
Chica & Associates
(Chica)
MBE
Engineering Andy Chica Beaumont Port Arthur/
Beaumont
✓
✓
✓
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
TABLE OF CONTENTS Tab 1 Required Forms Executed Addendum 1 Letter of Interest
Affidavit
Conflict of Interest Questionnaire
Non - Collusion Affidavit
Federal Clauses (1-12)
Tab 2 Corporate Background & Experience 1-19
Tab 3 Experience & Staff 20 - 30
(Resumes (exempt from page count)
Tab 4 Technical Approach & Methodologies 31 - 39
Attachment E 40
1REQUIRED FORMS
-CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO. ONE (1) November 25, 2020
BID FOR: Disaster Recovery Grant Management and Administration Services
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows
1. Attached is the Revision to the Scope to include HMA and BRIC application If you have any questions, please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS.
_____________________________ Clifton Williams, CPPB Purchasing Manager
________________________________ _________________________ Signature of Proposer Date ________________________________
Company Vendor Name
Clifton Williams
Ardurra Group
11/25/2020
SCOPE OF SERVICES
PURPOSE:
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals from qualified firms to establish
a contract for technical and professional services to assist the City of Port Arthur (the City) with respect to satisfying
the requirements under 2CFR Federal Procurement guidelines. These services will include assistance and support to
the City of Port Arthur by providing the following and any and all related emergency and disaster related activities
assigned by the City of Port Arthur through its City Manager: completing grant application development, grants
management and administration, project management services, environmental and historical reviews/clearances,
administrative assistance and review of project related financial management, emergency management and disaster
response and recovery expertise, and data management relative to any emergency and/or disaster recognized by
appropriate Local, State, or Federal agencies such as but not limited to the Federal Emergency Management Agency,
Housing and Urban Development, Texas Division of Emergency Management, or the City of Port Arthur City
Council. The associated contract to this solicitation will be issued with no guaranteed quantity of services and the
usage of this contract is wholly dependent upon the needs of the City at the time of an emergency or disaster and
evidenced by tasks assigned by the City Manager or Mayor.
SCOPE OF WORK/SERVICES: The scope of services described herein requires the Contractor to provide Emergency Management and Disaster Recovery Support Services to assist the City of Port Arthur from pre-emergency preparation activities through recovery project closeout activities, including all aspects of State and Federal Public Assistance, State and Federal
Mitigation Programs, HUD Disaster Recovery and Mitigation Programs, and all other local, state, or federal programs intended to provide technical and financial support to the City of Port Arthur relative to any type of emergency or disaster with the primary objective of the RFP being to maximize application and financial eligibility and to ensure participation and reimbursement from any and all of the above mentioned opportunities.
1. Provide assistance to the City with regard to any type of emergency and/or disaster. Assistance to the City will include, but not be limited to, disaster preparation, planning, training and practice exercises; organizational and operational advice and training, including coordinating an annual review of City infrastructure, facilities, and assets;
emergency management; emergency response; disaster response and recovery from pre-event preparation and planning through project close-out inclusive of meeting all required requests for assistance milestones, damage assessment, project scope development, project cost estimating, project submission, identifying and implementing mitigation measures, project management, and project file management within the applicable state and federal data management systems. Aforementioned activities as well as other appropriately assigned emergency management and
disaster response and recovery tasks will be considered based on the coordination of recovery efforts with the State of Texas Division of Emergency Management (TDEM) or Federal Emergency Management Agency (FEMA), or any other applicable local, state, or federal agency or division including present and future emergencies and/or disasters.
2. Provide broad-based support services to the City in a timely and efficient manner for response and recovery activities, ensuring the City is able to accomplish and maximize (if available) federal grant funding for debris missions, emergency protective measures and recovery missions that serve the public’s health and safety, as well as permanent repairs and mitigation efforts.
3. Provide guidance in recovering reimbursement for the repair and potential replacement of the loss of critical infrastructure as well as temporary measures designed to address disaster related disruptions to the function of critical services to the City.
4. Assist the City with the implementation of preliminary damage assessments (PDAs) to document the impact and
magnitude of the disaster.
5. Assist the City during Applicant’s Briefings with federal agencies such as FEMA and HUD, and state agencies such as TDEM and TWDB as well as other agencies, assisting with relationship development, requesting additional
programmatic details and clarifications that will assist the City during the grant process.
6. Collaborate with the City on project formulation and perform required actions including field assessments (pre-and post-event comparisons, including a comprehensive list of damaged structures, contents, etc.); information gathering (photo-document damages, gather records, drawings, insurance policies, historical photos/videos, etc.);
environmental and historical reviews and clearances as needed; project development (define both small and large projects’ scope, size, and damages, including cost estimating, that will be the basis of each Project Worksheet); preliminary engineering services; project submittals (draft and submit small and large project PWs to TDEM/FEMA) using the applicable data management system.
7. Assist with the application and management of FEMA, HUD and/or other federal grants including but not limited to CDBG-DR, CDBG-MIT, Hazard Mitigation Assistance and BRIC programs. Assist with the application and management of TDEM, TWDB, or any other state agency or legislative sponsored programs designed to address emergency management, disaster recovery, or mitigation measures. Such assistance shall include the coordination of
communication between the City, arranging for routine status/action plan meetings, establishing priorities, scope changes, and updates at meetings.
8. Coordinate and manage all deliverables with FEMA, TDEM or any other local, state, or federal agency associated with project application, development, or management with the expressed purpose of receiving financial
assistance/reimbursement for the City.
9. Assist the City with TDEM/FEMA and/or other federal grant quarterly reporting.
10. Generate time extension requests to FEMA and/or other federal grants and TDEM when necessary so that project and grant eligibility is not forfeited.
11. Develop improved and/or alternate project requests for TDEM and FEMA and/or other federal agencies.
12. Using familiarity of City event related damages and infrastructure and mitigation needs, develop Section 406 Hazard Mitigation Proposals (HMPs) where mitigation actions can minimize future disaster impacts.
13. Using familiarity of City infrastructure and mitigation needs and the coordination of institutional knowledge,
develop Section 404 Hazard Mitigation applications, including the use of FEMA BCA tools, the completion of applicable BCA data, project justification, and propose strategies and methodologies specific to the City of Port Arthur to minimize future disaster impacts.
14. Assist with the submittal of first and second appeals to FEMA based on rejected projects or projects that received a Determination Memo.
15. Generate PW amendments requesting changes as agreed through resolution discussions or first appeals.
16. Provide procurement assistance to the City, interfacing with internal staff, to ensure procurement processes
adhere to FEMA federal grants recovery criteria.
17. Assist the City with development of scope and bid packages that align with the project worksheet scope of work and damages.
18. Coordinate and interface with engineering and design efforts for the repair and/or reconstruction of damaged
infrastructure that will comply with FEMA eligibility and cost reasonableness, including oversight of the repair and/or reconstruction efforts to ensure FEMA’s Public Assistance grant is clearly defined and implemented.
19. Assist with the procurement of architectural and/or design firms.
20. Guide the City through FEMA’s Public Assistance grant and other federal grants funding requirements and criteria.
21. Assist the City with establishing programmatic document control, establishing a file retention system and data management processes to ensure disaster records are complete, compliant with Federal and State agency
requirements, and ready for audit.
22. Assist the City with tracking and forecasting project obligations and reimbursements, local cost share responsibility, and identifying local budgetary requirements for recovery and grant projects as related to federal and state recovery and mitigation projects.
23. Assist the City with the closeout of PWs and other grants, both large and small, including the review and preparation of project documentation for final closeout packages for completed work and other reimbursement
requests.
24. Assist the City with insurance optimization by working with insurance carriers to optimize coverage relating to the disaster, maintaining compliance with grant requirements regarding insurance coverage of funded projects, make recommendations with regard to schedules, limits, scope, and deductibles for future policy negotiations as requested.
25. Provide insurance assistance to the City in the identification of Texas Windstorm Policies, National Flood insurance policies and the effects of anticipated and actual reductions on FEMA PW’s.
-CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO. TWO (2) November 30, 2020
BID FOR: Disaster Recovery Grant Management and Administration Services
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. The actual time to open is the following. DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, December 2, 2020. (The clock located in the City Secretary’s office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, December 2, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a
manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. _____________________________ Clifton Williams, CPPB
Purchasing Manager ________________________________ _________________________
Signature of Proposer Date ________________________________ Company Vendor Name
Clifton Williams
11.30.2020
Ardurra Group
SCOPE OF SERVICES
PURPOSE:
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals from qualified firms to establish
a contract for technical and professional services to assist the City of Port Arthur (the City) with respect to satisfying
the requirements under 2CFR Federal Procurement guidelines. These services will include assistance and support to
the City of Port Arthur by providing the following and any and all related emergency and disaster related activities
assigned by the City of Port Arthur through its City Manager: completing grant application development, grants
management and administration, project management services, environmental and historical reviews/clearances,
administrative assistance and review of project related financial management, emergency management and disaster
response and recovery expertise, and data management relative to any emergency and/or disaster recognized by
appropriate Local, State, or Federal agencies such as but not limited to the Federal Emergency Management Agency,
Housing and Urban Development, Texas Division of Emergency Management, or the City of Port Arthur City
Council. The associated contract to this solicitation will be issued with no guaranteed quantity of services and the
usage of this contract is wholly dependent upon the needs of the City at the time of an emergency or disaster and
evidenced by tasks assigned by the City Manager or Mayor.
SCOPE OF WORK/SERVICES: The scope of services described herein requires the Contractor to provide Emergency Management and Disaster Recovery Support Services to assist the City of Port Arthur from pre-emergency preparation activities through recovery project closeout activities, including all aspects of State and Federal Public Assistance, State and Federal
Mitigation Programs, HUD Disaster Recovery and Mitigation Programs, and all other local, state, or federal programs intended to provide technical and financial support to the City of Port Arthur relative to any type of emergency or disaster with the primary objective of the RFP being to maximize application and financial eligibility and to ensure participation and reimbursement from any and all of the above mentioned opportunities.
1. Provide assistance to the City with regard to any type of emergency and/or disaster. Assistance to the City will include, but not be limited to, disaster preparation, planning, training and practice exercises; organizational and operational advice and training, including coordinating an annual review of City infrastructure, facilities, and assets;
emergency management; emergency response; disaster response and recovery from pre-event preparation and planning through project close-out inclusive of meeting all required requests for assistance milestones, damage assessment, project scope development, project cost estimating, project submission, identifying and implementing mitigation measures, project management, and project file management within the applicable state and federal data management systems. Aforementioned activities as well as other appropriately assigned emergency management and
disaster response and recovery tasks will be considered based on the coordination of recovery efforts with the State of Texas Division of Emergency Management (TDEM) or Federal Emergency Management Agency (FEMA), or any other applicable local, state, or federal agency or division including present and future emergencies and/or disasters.
2. Provide broad-based support services to the City in a timely and efficient manner for response and recovery activities, ensuring the City is able to accomplish and maximize (if available) federal grant funding for debris missions, emergency protective measures and recovery missions that serve the public’s health and safety, as well as permanent repairs and mitigation efforts.
3. Provide guidance in recovering reimbursement for the repair and potential replacement of the loss of critical infrastructure as well as temporary measures designed to address disaster related disruptions to the function of critical services to the City.
4. Assist the City with the implementation of preliminary damage assessments (PDAs) to document the impact and magnitude of the disaster.
5. Assist the City during Applicant’s Briefings with federal agencies such as FEMA and HUD, and state agencies such as TDEM and TWDB as well as other agencies, assisting with relationship development, requesting additional programmatic details and clarifications that will assist the City during the grant process.
6. Collaborate with the City on project formulation and perform required actions including field assessments (pre-
and post-event comparisons, including a comprehensive list of damaged structures, contents, etc.); information gathering (photo-document damages, gather records, drawings, insurance policies, historical photos/videos, etc.); environmental and historical reviews and clearances as needed; project development (define both small and large projects’ scope, size, and damages, including cost estimating, that will be the basis of each Project Worksheet);
preliminary engineering services; project submittals (draft and submit small and large project PWs to TDEM/FEMA) using the applicable data management system.
7. Assist with the application and management of FEMA, HUD and/or other federal grants including but not limited to CDBG-DR, CDBG-MIT, Hazard Mitigation Assistance and BRIC programs. Assist with the application and
management of TDEM, TWDB, or any other state agency or legislative sponsored programs designed to address emergency management, disaster recovery, or mitigation measures. Such assistance shall include the coordination of communication between the City, arranging for routine status/action plan meetings, establishing priorities, scope changes, and updates at meetings.
8. Coordinate and manage all deliverables with FEMA, TDEM or any other local, state, or federal agency associated with project application, development, or management with the expressed purpose of receiving financial assistance/reimbursement for the City.
9. Assist the City with TDEM/FEMA and/or other federal grant quarterly reporting.
10. Generate time extension requests to FEMA and/or other federal grants and TDEM when necessary so that project and grant eligibility is not forfeited. 11. Develop improved and/or alternate project requests for TDEM and FEMA and/or other federal agencies.
12. Using familiarity of City event related damages and infrastructure and mitigation needs, develop Section 406
Hazard Mitigation Proposals (HMPs) where mitigation actions can minimize future disaster impacts.
13. Using familiarity of City infrastructure and mitigation needs and the coordination of institutional knowledge, develop Section 404 Hazard Mitigation applications, including the use of FEMA BCA tools, the completion of
applicable BCA data, project justification, and propose strategies and methodologies specific to the City of Port Arthur to minimize future disaster impacts.
14. Assist with the submittal of first and second appeals to FEMA based on rejected projects or projects that received a Determination Memo.
15. Generate PW amendments requesting changes as agreed through resolution discussions or first appeals.
16. Provide procurement assistance to the City, interfacing with internal staff, to ensure procurement processes adhere to FEMA federal grants recovery criteria.
17. Assist the City with development of scope and bid packages that align with the project worksheet scope of work
and damages.
18. Coordinate and interface with engineering and design efforts for the repair and/or reconstruction of damaged infrastructure that will comply with FEMA eligibility and cost reasonableness, including oversight of the repair and/or reconstruction efforts to ensure FEMA’s Public Assistance grant is clearly defined and implemented.
19. Assist with the procurement of architectural and/or design firms.
20. Guide the City through FEMA’s Public Assistance grant and other federal grants funding requirements and criteria.
21. Assist the City with establishing programmatic document control, establishing a file retention system and data management processes to ensure disaster records are complete, compliant with Federal and State agency requirements, and ready for audit.
22. Assist the City with tracking and forecasting project obligations and reimbursements, local cost share
responsibility, and identifying local budgetary requirements for recovery and grant projects as related to federal and state recovery and mitigation projects.
23. Assist the City with the closeout of PWs and other grants, both large and small, including the review and preparation of project documentation for final closeout packages for completed work and other reimbursement
requests.
24. Assist the City with insurance optimization by working with insurance carriers to optimize coverage relating to the disaster, maintaining compliance with grant requirements regarding insurance coverage of funded projects, make recommendations with regard to schedules, limits, scope, and deductibles for future policy negotiations as requested.
25. Provide insurance assistance to the City in the identification of Texas Windstorm Policies, National Flood insurance policies and the effects of anticipated and actual reductions on FEMA PW’s.
Page 4 of 33
Request for Proposal Introduction
A. Project Overview: The City of Port Arthur, Texas is requesting proposals with the intent of awarding a contract for the purchase of goods and services contained in Scope of Services. B. Questions: Following are contacts for questions as identified.
1. RFP Clarifications: All questions related to requirements or processes of this RFP should be submitted in writing to the Purchasing Division.
2. Scope of Service Questions: All questions related to the scope of services should be submitted in writing to the contact person(s).
3. Replies: Responses to inquiries which directly affect an interpretation or effect a change to
this RFP will be issued in writing by addendum and posted to City website and www.publicpurchase.com.
4. All such addenda issued by City prior to the submittal deadline shall be considered part of the RFP. The City shall not be bound by any reply to an inquiry unless such reply is made
by such formal written addendum.
5. Acknowledgement of Addenda: The Proposer must acknowledge all addenda by signing and returning such document(s) or by initialing appropriate area of the proposal document or the submittal will marked Non-Responsive.
The City of Port Arthur desires to stimulate growth of local minority and women-owned business
enterprise (M/WBE) by encouraging their participation in all phases of its contract and procurement activity and by affording them the opportunity to compete for all City of Port Arthur contracts. The purpose and objectives of this article are to:
1. Increase the capacity of local M/WBE’s to provide products and services.
2. Increase the opportunities for local M/WBE’s to expand their business with the city and other public and private sector business entities.
Provided, however, nothing herein shall require the city to award contracts for services or
procurements to a M/WBE which is not also the lowest responsive and responsible Proposer and
otherwise qualified unless the city may otherwise lawfully award the contract to someone other than the lowest responsive, responsible Proposer.
Page 5 of 33
SCOPE OF SERVICES
PURPOSE: The purpose of this Request for Proposals (RFP) is to obtain competitive proposals from qualified
firms to establish a contract for technical and professional services to assist the City of Port Arthur
(the City) with respect to satisfying the requirements under the FEMA Public Assistance Program. These services will include assistance and support for grants management and administration and associated project management services. This contract is issued with no guaranteed quantity of services and the usage of this contract is wholly dependent upon the needs of the City at the time
of an emergency or disaster.
SCOPE OF WORK/SERVICES:
The scope of services described herein requires the Contractor to develop and implement a recovery plan to restore facilities to their pre-disaster condition. The main objective of this RFP
program is to maximize eligibility and reimbursement for all aspects of the recovery program.
1.Provide assistance to the City with regard to disaster assistance and management of anytype needed including, but not limited to, response; preliminary damage assessments;recovery to include any State of Texas Division of Emergency Management (TDEM) orFederal Emergency Management Agency (FEMA), and mitigation and preparedness
service (planning, training and exercise), including present and future disasters.
2.Provide broad-based support services to the City in a timely and efficient manner forresponse and recovery activities, ensuring the City is able to accomplish and maximize (ifavailable) federal grant funding for debris missions, emergency protective measures andrecovery missions that serve the public’s health and safety.
3.Provide guidance in recovering reimbursement for the repair and potential replacement of
the loss of critical infrastructure.
4.Assist the City with the implementation of preliminary damage assessments (PDAs) todocument the impact and magnitude of the disaster.
5.Assist the City during Applicant’s Briefings with FEMA and the state, assisting with
relationship development, requesting additional programmatic details and clarifications
that will assist the City during the grant process.
6.Collaborate with the City on project formulation, including damage assessments (fieldteam assessment of damages including a comprehensive list of damaged structures,contents, etc.); information gathering (photo-document damages, gather records, drawings,
insurance policies, historical photos/videos, etc.); project development (define both small
and large projects’ scope, size, and damages, including cost estimating, that will be thebasis of each Project Worksheet); project submittals (draft and submit small and largeproject PWs to TDEM/FEMA).
7.Assist with the management of FEMA and/or other federal grants and TDEM coordination
along with the City, arranging for routine status/action plan meetings, establishing
priorities, scope changes and updates at meetings.
8. Coordinate and manage deliverables with FEMA and TDEM.
9. Assist the City with TDEM/FEMA and/or other federal grant quarterly reporting.
10.Generate time extension requests to FEMA and/or other federal grants and TDEM when
necessary so that PW eligibility is not forfeited.
Page 6 of 33
11.Develop improved and/or alternate project requests for TDEM and FEMA and/or otherfederal grants.
12.Develop Sandy Recovery Improvement Act (SRIA) alternative arrangement projects assoon as possible to streamline the recovery process within established FEMA timelines.
13.Develop Section 406 Hazard Mitigation Proposals (HMPs) where mitigation actions can
minimize future disaster impacts.
14.Develop Section 404 Hazard Mitigation strategies providing staff experienced in the use ofFEMA BCA tools and methodologies that can minimize future disaster impacts.
15.Assist with the submittal of first and second appeals to FEMA should the City disagree
with the FEMA formulated PWs.
16.Generate PW amendments requesting changes as agreed through resolution discussions orfirst appeals.
17.Provide procurement assistance to the City, interfacing with internal staff, to ensureprocurement processes adhere to FEMA federal grants recovery criteria.
18.Assist the City with development of scope and bid packages that align with the project
worksheet scope of work and damages.
19.Coordinate and interface with engineering and design efforts for the repair and/orreconstruction of damaged infrastructure that will comply with FEMA eligibility and costreasonableness, including oversight of the repair and/or reconstruction efforts to ensure
FEMA’s Public Assistance grant is clearly defined and implemented.
20. Assist with the procurement of architectural and/or design firms.
21.Guide the City through FEMA’s Public Assistance grant and other federal grants fundingrequirements and criteria.
22.Assist the City with establishing programmatic document control, establishing a file
retention system and data management processes to ensure disaster records are complete
and ready for audit.
23.Assist the City with the closeout of PWs, both large and small, including the review andpreparation of final closeout packages for completed work.
24.Assist the City with insurance optimization by working with insurance carriers to optimize
coverage relating to the disaster, while also making recommendations with regard to limits,
scope, and deductibles for future policy negotiations.
25.Provide insurance assistance to the City in the identification of Texas Windstorm Policies,National Flood insurance policies and the effects of anticipated and actual reductions onFEMA PW’s.
Term of Contract The contract shall be one year with the option to renew for four additional one year periods.
Page 7 of 33
The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of
the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain proposers with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pages, excluding
resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal.
Corporate Background and Experience
The Proposer should give a brief description of the company, including a brief history, full legal
name, corporate structure and organization, date of establishment, number of years in business, current firm ownership, and any recent and/or materially significant proposed change in ownership.
This section should provide a detailed discussion of the Proposer's prior experience in working on
projects similar in size, scope, and function to the proposed contract. Proposers should describe their experience in other corporate/governmental entities of comparable size and diversity with references from five (5) previous clients serviced in the past five (5) years including names, telephone numbers, and email addresses.
The proposer should also provide any information uniquely relevant in evaluating the experience of the proposer to handle the proposed work and describe the proposer’s presence in and commitment to the City.
Proposer’s Experience / Staff
Project Team: Identify all members of the Proposer’s team (including both team members and
management) who will be providing any services proposed and include information which details their experience.
Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project.
Technical Approach & Methodologies The proposal should include the proposer’s understanding of the disaster recovery process and how its proposal will best meet the needs of the City; a description of the proposer’s approach to Grants management and quality assurance; and methodologies for delivering the project, including proposed organizational structure and staffing strategies.
The proposer shall fill out Attachment E, Rate Schedule, in its entirety and include it in the proposal. The proposer shall list an hourly rate that includes costs for travel and expenses for every position listed in Attachment E.
Costs proposed shall be hourly rates including travel and expenses. Only time properly invoiced and approved by the City will be paid. Expenses are to be calculated and included in the total hourly rate that is provided and not broken out separately
Page 8 of 33
EVALUATION AND SELECTION PROCESS
All proposals will be screened by an evaluation committee and those proposers selected for a short list may be invited to attend an interview, at the proposer’s own expense. Any invitation for an oral presentation will be solely for the purpose of clarifying proposals received from each
qualifying proposer, and will not represent any decision on the part of the evaluation committee as
to the selection of a successful proposer.
The City will evaluate all responses based on the experience, qualifications, project approach, price, and quality of response. The City reserves the right to negotiate the final fee prior to recommending any Vendor for a contract.
The City’s process is as follows:
A.The evaluation committee shall screen and rate all of the responses that are submitted.Evaluation ratings will be on a 100 point scale and shall be based on the followingcriteria:
1.Vendor Qualifications (25 points)
2.Public Assistance Technical Experience (30 points)
3.Understanding of Public Assistance Program (20 points)
4.Cost (15 points)
5.Experience with Similar Project (10 points)
B.The evaluation committee shall recommend the most qualified firm to the City Councilfor approval and will offer a contract based on services and fees as agreed upon.
C.Prior to the approval of an award, no evaluation committee member shall disclose anyinformation regarding the committees’ decision.
D.This RFP does not commit the City to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s) shall pay their owncosts incurred in preparing for, traveling to and attending interviews.
The City reserves the right to use all pertinent information (also learned from sources other than
disclosed in the RFP process) that might affect the City’s judgment as to the appropriateness of an
award to the best evaluated proposer. This information may be appended to the proposal evaluation process results.
Page 9 of 33
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and
‘Proposal" shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with these specifications. The City reserves the right to award on the basis of the Lowest and
Best Offer in accordance with the laws of Texas, to waive any formality or irregularity, and/or to
reject any or all proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of
the bid, guaranteeing authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written request, over the signature of an authorized individual, to the Purchasing Division any time prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the
deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be
considered if submitted after the deadline.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C,
Chapter 171.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain
information concerning persons doing business or seeking to do business with the City of Port
Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a
response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them.
Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply, you should consult an attorney.
ETHICS: Public employees must discharge their duties impartially so as to assure fair,
competitive access to governmental procurement by responsible contractors. Moreover, they
should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur’s procurement organization.
Page 10 of 33
Any employee that makes purchases for the City is an agent of the City and is required to follow the City’s Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements: 1. Be able to comply with the required or proposed delivery schedule.2.Have a satisfactory record of performance.3.Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5.Be engaged in a full time business and can assume liabilities for any performance orwarranty service required.6. The City Council shall not award a contract to a company that is in arrears in itsobligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debtsowed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no
later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the proposer’s failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be
rejected. It is the vendor’s responsibility to check for any addendums that might have been issued
before bid closing date and time. All addenda will be numbered consecutively, beginning with 1.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit
price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Finance, P.O.
Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt
Payment Act, Article 601f V.T.C.S. The City’s standard payment terms are net 30, i.e. payment is
due 30 days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements.
Page 11 of 33
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the
AFFIDAVIT included as part of this RFP.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract
and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.
Page 12 of 33
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and
specifying the effective date thereof, at least fifteen (15) days before the effective date of such
termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous
paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the
State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2.Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $1,000,000 single limit per occurrence or $1,000,000 eachperson /$1,000,000 per occurrence; and,
b. Property Damage $1,000,000 per occurrence regardless of contract amount; and,
c.Professional Liability: $1,000,000.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
Page 13 of 33
numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port
Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF
INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR.
DISCLOSURE OF INTERESTED PARTIES FORM 1295: A person or business, who enters into a contract with the City, meeting the conditions according to Texas Local Government Code Sec. 2252.908, is required to file Form 1295 with Texas Ethics Commission. This form is not
required unless there is a contract between the vendor and the City of Port Arthur. Do not submit this form unless you receive an award letter from the City.
PUBLIC INSPECTION OF PROPOSALS: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing
statutes, regulations, and laws regarding the disclosure of RFP information. Proposal Documents
are not available for public inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal Document contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no
event shall the City be liable for disclosure of such information by the City in response to a
request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.
PROPOSAL EVALUATION AND CONTRACT AWARD: Proposal Evaluation and Contract
Award Process: An award of a contract to provide the goods or services specified herein will be
made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the City’s purchasing policy. The City will evaluate all proposals to determine which offerors are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope
of Services. A variety of factors may be used in the evaluation of the submitted proposals for this
project. The City may, at its option, conduct discussions with or accept proposal revisions from any reasonably qualified proposer. Discussions may not be initiated by offerors. These discussions will be limited to issues and topics brought forth by the City. Any attempt by proposer or vendor at deviating from the issues and topics to discuss other issues and topics
concerning the Proposal brought forth by the City of Port Arthur shall be grounds for
Page 14 of 33
disqualification. Vendors shall not contact any City of Port Arthur personnel during the proposal process without the express permission from the City’s Purchasing Manager.
AMBIGUITY: Any ambiguity in the Proposal Document as a result of omission, error, lack of
clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall
be construed in the favor of the City.
ADDITIONAL INFORMATION: City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFP.
Page 15 of 33
RETURN WITH PROPOSAL
1. Proposal Information Yes
2.Letter of Interest Yes
3.Affidavit Yes
4. Conflict of Interest Questionnaire Yes (Write NA if no conflict)
5. Non Collusion Affidavit Yes
6.Federal Clauses (1-12)Yes
APPENDIX A
LETTER OF INTEREST
RFP -DISASTER RECOVERY GRANT MANAGEMENT AND ADMINISTRATION SERVICES
Deadline: December 2, 2020
The undersigned firm submits the following information (this RFP submittal) in response to the
Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City)
to provide Disaster Preparedness Consultant Services for the City of Port Arthur, TX. Enclosed,
and by this reference incorporated herein and made a part of this RFP, are the following:
❖ Proposal including Appendix E
❖ Letter oflnterest
❖ Affidavit
❖ Conflict of Interest Questionnaire (If It Applies)
❖ Non Collusion Affidavit
❖ Federal Clauses ( 1-12)
Firm understands that the City is not bound to select any firm for the final pre-qualified list and
may reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
Ardurra Group, Inc
Firm Name
2032 Buffalo Terrace
Auhorized Signature
Chris Canonico PE
Name (please print)
canonico@ardurra.com
Email
Page 16 of33
November 24, 2020
Date
Houston, Texas 77019
City/State/Zip
Partner
Title
713.540.5512
Telephone
APPENDIX·B
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
X I hereby certify that [ do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
___ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
---I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
Ardurra Group, Inc
Firm Name
2032 Buffalo Terrace
Address
~t----
Authorized Signature
Chris Canonico PE
Name (please print)
canonico@ardurra.com
Email
STATE: ~'ASS
COUNTY:\-\ f:\ ~'<... ', 'S
November 24, 2020
Date
Houston, Texas 77019
City/State/Zip
Partner
Title
713.540.5512
Telephone
SUBSCRIBED AND SWORN to before me by the above named CKR,)5 GNDft,1 CO
on this the --=~"'--'-~--tk-_____ day of f'\D:i!!!\t£ &< , 20 <J) .
RE
APPENDIXC
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing bu&lneaa with local governmental entity
ThbJ qu.stfoMalr• r•flKt• oh•n~ m!M:I• to ttt. law by H.B, 23, Mth Log., R-sular S.1lon, OFRCE USE ONLY
Thi, qu$$fomaif'i! Is b<,l!'!Q lil.:I In aceordanc<!I wjth C~r 176, l..~ G<We!'MHll'II Cod,&, b"j a vtndot who
has a busl~ relatloo$/ilp a& deffn.:f by Section 176.001(H1) with a lo.;al gov•tim.Mtal ll!llitity Md 11-..
V"90d0f !Mets req\llrements I.N"lder Seetion 176.006(a).
~~ Rtce!Yod
ay law this qotsllomilir• must be lied wHh the record$ atknlnlatrator ol lhe, 1,:;,,c.!11 gov•rmental eo¥ty not la(er
than tie 7th buslnfft day a~ tie date tie vendor~ i'iN/i!Jt<il of f«:tl. ~ r~• th• t~t to a,.
~led. S. SdOfl 178.ooe(a-1), Loe.ii Gov.rnm..-,t Cod'i!,
A vendor commits an offenw If the wnd« krlowlngly viola* S.Ctloo 178.006, local Government Code. An offense Ll'ld« lhl$ aod'on I$ a ml$08l'l'leaoof,
1.J Name of vendor who hu a busineH relationship wtth local govet 1111111et ,ial .anttty.
NA
L!I D ct-.ck lhit box ff you are fifing_.. update to a PNcvioutly flied quedoni'Wt'e, (The law-requires that you file an updated
completed questionnaire with the appropriate tiling authority not later than the 7th business day atter the date on which
you became aware that the-or~lnally filed questionnaire was Incomplete or Inaccurate.)
W Name of IOQIII go¥envnent offlcet about whom the lnformdonis being <lsdoMd.
NA Name of Officer
ill Oes«ibe _, employment or olher buoln ... ,__ wtth lhe lo<al government officer, or a family .....-of the
officer1 as detcrib«t by S.CVon 17e:,003(•X2)(A), Alto detcribe any tlrnlly retMIOMhlp wtth the local goYernmtnt officer,
Compfete .......... A and B tor ead'I empoyment or.,..,... relatlon.hipdH<:ribtd, Atlach adcltliONI ~to ..... Form
CIQM necena,y,
A. Is the local government officer or a fam!ly member of the officer recelv!ng or likely to receive taxable Income,
other than Investment looome, from the vendor?
DY•• □No
8. Is the vendor receiving or llkely to receive-taxab~ lneome, other than lnve$tment rncome, ltOl'li or at the dk'eotlon
of the local govemmert otfk;er or a !an;lly metrber of the officer AND the taxable Income Is not received from the
local gavernmental entity'?
Oves □No
l!J Onc:ribeeach employm,entot~~Oltwflli$> ... the vendor named tn Seelion 1 ffll!intaiMwtth•COf))Ofallon Of
ohr bu8ine$s entity whh ~ to whic:ih the local go~ officer HNH • an officer or director, or holds M
o'#nershlp lntet'Mt of OM pitcent °' mofe,
[!J D Cheok.1h~x It the vendor has 9iwn !he k)cal gowmment officer or a I amity member of the officer one or more ~
as de59 In Section 176.003(a)(2)(8). excludfog gifts desorbed In Section 176.003(a•1).
L!J } -November 24, 2020
;;,ilQll~re ol ._-,aa doing DUSIOflf, With he ~tiiil ~ty o ...
Fonn provided by Tex.-Ethics-Commlq.lon www.elhlcs .,tate. tx .u$ RwiHCI 11l30/2015
Page 18 of33
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapler 176 of the Local Government Code may be found at http://www,statutes,legis,state.tx,us/
Docs/LG/him/LG 176.htm. For easy reference, below are some of the sections cited on this lonn,
Local Gov,mmont Coda§ 176.001{1-al: "Business relationship" means a connection between two o, more panles
based on commercial activity of one of the parties, The lenn does not Include a connection based on:
(A) a transaction that ts subjectto rata or fee regulation by a federal, state, o, local governmental entity or an
agency of a federal1 state1 or local governmental enlityi
(8) a transaction conducted at a price and subject to terms available to the public: or
(C) a put-chase or lease of goods or services from a person that Is chartered by a state or federal agency and
that Is subject to regular examination by, and repartlng to, that agency,
Local Government Code$ 176.0031a)(2)(Al and {Bl:
(a) A local governmant officer shall file a conflicts disclosure statement with respect to a vendor If: -(2) the vendor:
(A) has an employment or other business relationshlpwith the local government off,cer or a
family member of the ottlcer that results In the ottlcer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the t 2-month period
preceding the date that the officer becomes aware that
(I) a contract between the local governmental entity and vendor has been executed;
a(
(ii) the local governmental entity Is considering entering Into a contract with the
wncbr;
(B) has given to the local government officer or a family member of the officer ooo or more gifts
that have an aggregate valu,, of more than $100 In the 12-month period precedng the data the
officer becomes aware that:
(I) a contract between the local governmental entity and vendor has been executed; or
(II) the local governmental entity Is considering entering Into a contract with the vendOf.
Local Government Code § 176.0oG/a) and la:1)
(a) A vendo, shall file a completed conflict of interest questionnaire if the vendor has a business refatiooship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government ottlcer of that local
governmental entity, ora family member of the officer, described by Section 176,003(a)(2)(A);
(2) has given a local government ottlcer of that local governmental entity, or a family member of the
officer, one o, mor& gifts with the aggregate value specified by Section 176,003(a)(2)(8), excluding any
gift described by Section t 76.003(a•1); o,
(3) has a family relationship with a local government officer of that local governmental entity,
(a-1) The com pie led conflict of Interest questionnaire must be filed with the appropriate records administrator
not later than the seventh t.Jsiness day after the later of:
(1) the date that the vendor:
(A) begins ciscussions or negotiations to enter into a contract with the local governmental
antlty; or
(8) submits to the local governmental entity an application, response to a request for propasas
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;o,
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local governmant officer, or a
family member of the officer, described by Subsection (a):
(8) that the vendor has given one or more gittsdescribed by Subsectioo (a); or
(C) of a family relationship with a local government officer.
F«m providtd by Texas Ethics Comml$$ion www.ethics,state.tx,us Rwl$$d 1l/30t>015
Page 19 of33
CITY OF PORT ARTHUR, TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
§
STATE OF TEXAS §
APPENDIXD
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01 , et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any other
person engaged in the same line of business, nor has the signatory or anyone acting for
the firm, corporation or institution submitting a bid committed any other act of collusion
related to the deve?n~nd submission of this bid proposal.
Signature: ~
Printed Name: Chris Canonico PE
Title: Partner
Company: Ardurra Group, Inc
Date: November 24, 2020
My commission expires:/) sol ~O;(s
Page 20 of33
FEDERAL
CLAUSES
Page 22 of33
1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES
The Owner and Contractor acknowledge and agree that, notwithstanding any concurrence by the
Federal Government in or approval of the solicitation or award of the underlying contract, absent
the express written consent by the Federal Government, the Federal Government is not a party to
this contract and shall not be subject to any obligations or liabilities to the Owner, Contractor, or
any other party (whether or not a party to that contract) pertaining to any matter resulting from the
underlying contract.
It is further agreed that the clause shall not be modified, except to identify the subcontractor who
will be subject to its provisions.
Chris Canonico PE
(printed name of signatory)
November 24 2020
Page 23 of33
2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS
31 U.S.C. 3801 et seq.
Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as
amended, 31 U.S.C. § 3801 et seq., "Administrative Remedies for False Claims and Statements,"
apply to its actions pertaining to this Project. Upon execution of the underlying contract, the
Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it
makes, it may make, or causes to be made, pertaining to the underlying contract for which this
contract work is being performed. In addition to other penalties that may be applicable, the
Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification, the Federal Government reserves the
right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor
to the extent the Federal Government deems appropriate.
Chris Canonico PE
(printed name of signatory)
November 24, 2020
Page 24 of33
3. ACCESS TO RECORDS AND REPORTS
The following access to records requirements apply to this contract:
(I) The contractor agrees to provide (insert name of state agency or local or Indian tribal
government), (insert name of recipient), the FEMA Administrator, the Comptroller General of the
United States, or any of their authorized representatives access to any books, documents, papers,
and records of the Contractor which are directly pertinent to this contract for the purposes of
making audits, examinations, excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the
contract."
Chris Canonico PE
(printed name of signatory)
tL November 24, 2020
(signature and date)
Page 25 of33
4. EQUAL EMPLOYMENT OPPORTUNITY
29 CFR Part 1630, 41 CFR Parts 60 et seq.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, or national origin. The contractor will take affinnative action to ensure that applicants are employed, and
that employees are treated during employment without regard to their race, color, religion, sex, or national origin.
Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause,
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicaots will receive considerations for employment without regard to race, color, religion,
sex, or national origin.
(3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice to be provided advising the said labor union or workers'
representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
(5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965,
and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his
books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations, and orders.
(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of
the said rules, regulations, or orders, this contract may be canceled, tenninated, or suspended in whole or in part and
the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts
in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions
as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(7) The contractor will include the portion of the sentence immediately preceding paragraph (I) and the provisions of
paragraphs(!) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of
the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is
threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the
contractor may request the United States to enter into such litigation to protect the interests of the United States."
Chris Canonico PE
L November 24, 2020
( signature and date)
Page 26 of33
5. GOVERNMENT-WIDE SUSPENSION AND DEBARMENT
By signing and submitting its bid or proposal, the bidder or proposer agrees to comply with the
following:
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000.
As such the contractor is required to verify that none of the contractor, its principals ( defined at 2
C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2
C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
and must include a requirement to comply with these regulations in any lower tier covered
transaction it enters into.
(3) This certification is a material representation of fact relied upon by (insert name of
subrecipient). If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180,
subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to (name of state
agency serving as recipient and name of subrecipient), the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of2 C.F.R. pt. 180, subpart C
and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer. The bidder or proposer further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
Chris Canonico PE
(printed name of signatory)
November 24, 2020
(signature and date)
Page 27 of33
6. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
29 CFR § 5.S(b)
(1) Overtime requirements -No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any workweek in which he or she is employed
on such work to work in excess of forty hours in such workweek unless such laborer or mechanic
receives compensation at a rate not less than one and one-half times the basic rate of pay for all
hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages -In the event of any violation of
the clause set forth in paragraph (I) of this section the contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages
shall be computed with respect to each individual laborer or mechanic, including watchmen and
guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of
$10 for each calendar day on which such individual was required or permitted to work in excess of
the standard workweek of forty hours without payment of the overtime wages required by the
clause set forth in paragraph (1) of this section.
(3) Withholding for unpaid wages and liquidated damages -The Owner shall, upon its own
action or upon written request of an authorized representative of the Department of Labor,
withhold or cause to be withheld, from any moneys payable on account of work performed by the
contractor or subcontractor under any such contract or any other Federal contract with the same
prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid
wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.
(4) Subcontracts -Contractor or subcontractor shall insert in any subcontracts the clauses set
forth in paragraphs (1) through (4) of this section and also a clause requiring the subcontractors to
include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses set forth in
paragraphs (1) through (4) of this section.
Chris Canonico PE
(printed name of signatory)
November 24, 2020
(signature and date)
Page 28 of33
7. LOBBYING
Byrd Anti-Lobbying Amendment. 31 U.S.C. § 1352 (as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required certification.
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a
member_of Congress in connection with obtaining any Federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures are forwarded
from tier to tier up to the recipient.
APPENDIX A, 44 C.F.R. PART 18 -CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form • LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. § (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Page 29 of 33
The Contractor,Ardurra Group, Inc , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, Contractor understands and
agrees that the provisions of 31 U.S.C. § 3801 et seq apply to this certification and disclosure, if
any.
Executed this 24th day of November 24 2020
:v1::, ~oot,acto, /S,bcoot,acto,'s Amho,Oed OfficOI
Chris Canonico PE
Printed Name of Bidder/Contractor /Subcontractor's Authorized Official
Partner
Title of Authorized Official
Page 30 of33
8. CLEAN AIR
42 U.S.C. § 7401 et seq.
Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each
violation to the Owner and understands and agrees that the Owner will, in tum, report each
violation as required to assure notification to the State of Texas, Federal Emergency Management
Agency, and the appropriate Environmental Protection Agency Regional Office.
Contractor also agrees to include these requirements in each subcontract exceeding $150,000
financed in whole or in part with Federal assistance provided by FEMA.
Chris Canonico PE
(printed name of signatory)
November, 24 2020
9. CLEAN WATER REQUIREMENTS
33 U.S.C. 1251 et seq.
Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. Contractor agrees to
report each violation to the Owner and understands and agrees that the Owner will, in tum, report
each violation as required to assure notification to the State of Texas, Federal Emergency
Management Agency, and the appropriate Environmental Protection Agency Regional Office.
Contractor also agrees to include these requirements in each subcontract exceeding $150,000
financed in whole or in part with Federal assistance provided by FEMA.
Chris Canonico PE
(printed name of signatory)
November, 24 2020
(signature and date)
Page 31 of33
10. PROCUREMENT OF RECOVERED
MATERIALS
42 u.s.c. 6962
(1) In the performance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA-designated items unless the product cannot be
acquired-
(i) Competitively within a timeframe providing for compliance with the contract performance
schedule;
(ii) Meeting contract performance requirements; or
(iii) At a reasonable price.
(2) Information about this requirement, along with the list of EPA-designate items, is available at
EPA's Comprehensive Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
Chris Canonico PE
(printed name of signatory)
November, 24 2020
(signature and date)
11. DEPARTMENT OF HOMELAND SECURITY SEAL, LOGO, AND FLAGS
The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses
of DHS agency officials without specific FEMA pre-approval
Chris Canonico PE
(printed name of signatory)
(____
November, 24 2020
(si
Page 32 of 33
12. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE
ORDERS
This is an acknowledgement that FEMA financial assistance will be used to fund the contract
only. The contractor will comply will all applicable federal law, regulations, executive orders,
FEMA policies, procedures, and directives.
Chris Canonico PE
(printed name of signatory)
November, 24 2020
(signature and date)
Page 33 of33
2CORPORATE BACKGROUND & EXPERIENCE
2 CORPORATE BACKGROUND & EXPERIENCE
1
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
✓
✓
✓
✓
✓
✓
✓
:
2 CORPORATE BACKGROUND & EXPERIENCE
2
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
Superstorm Sandy
Recovery
2 CORPORATE BACKGROUND & EXPERIENCE
3
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
✓
✓
✓
✓
✓
✓
✓
✓
2 CORPORATE BACKGROUND & EXPERIENCE
4
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
5
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
6
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
7
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
8
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery Grant Mgmt &
Admin - FEMA, CDBG-DR, FHWA,
USDA Applications & Funds Mgmt
✓ Facility Damage Assessments,
Engineering, Debris Monitoring
✓ PW Development & Review, Develop &
Monitor Closeout Procedures, Program
Compliance, Procurement & Contracts
Support
✓ Financial Audits, Monthly, Quarterly
Reports
✓ Database Management
Dates Services Provided:
2013-Ongoing
2 CORPORATE BACKGROUND & EXPERIENCE
9
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
10
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
➢
➢
➢
➢
Services Provided:
✓ Disaster Recovery Grant Mgmt &
Admin - FEMA, CDBG-DR, FHWA,
Applications & Funds Mgmt
✓ Facility Damage Assessments,
Engineering, Debris Monitoring
✓ PW Development & Review, Develop &
Monitor Closeout Procedures, Program
Compliance, Procurement & Contracts
Support
✓ Financial Audits, Monthly, Quarterly
Reports
✓ Database Management
Dates Services Provided:
2016-Ongoing
2 CORPORATE BACKGROUND & EXPERIENCE
11
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Ardurra staff completed 100% rebuild of a community including its infrastructure, roads, parks, emergency facilities,
all government buildings and community leisure/tourism facilities. They increased FEMA obligated funding by 500%
and had no negative findings/de-obligations during that period of time.
Services Provided:
✓ Disaster Recovery Grant Mgmt &
Admin - FEMA,
CDBG-DR Applications & Funds
Mgmt
✓ Facility Damage Assessments,
Engineering, Debris Management
✓ PW Development & Review, Develop
& Monitor Closeout Procedures,
Program Compliance, Procurement &
Contracts Support
✓ Repair & Reconstruction of Fire
Stations, Public Safety Facilities,
Parks & Rec Facilities, Buildings &
Equipment, Roads & Bridges,
Utilities, Water & Wastewater
Facilities
✓ Financial Audits, Monthly, Quarterly
Reports
Dates Services Provided 2005-2017
✓ Financial Audits, Monthly, Quarterly
Reports
2 CORPORATE BACKGROUND & EXPERIENCE
12
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
As the project approached close out, this team had
successfully raised that obligation to $1.6B.
Management from the Governor’s Office of
Homeland Security and Emergency Preparedness
recognized Ardurra key personnel as being the most successful team in rebuilding post
Katrina.
2 CORPORATE BACKGROUND & EXPERIENCE
13
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
2 CORPORATE BACKGROUND & EXPERIENCE
14
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery Grant Mgmt
& Admin - FEMA, CDBG-DR
Applications & Funds Mgmt
✓ Facility Damage Assessments,
Engineering, Debris Management
✓ PW Development & Review,
Develop & Monitor Closeout
Procedures, Program Compliance,
Procurement & Contracts Support
✓ Repair & Reconstruction of Fire
Stations, Public Safety Facilities,
Parks & Rec Facilities, Buildings &
Equipment, Roads & Bridges,
Utilities, Water & Wastewater
Facilities
✓ Financial Audits, Monthly, Quarterly
Reports
✓ Database Management
Dates Services Provided:
2016-Ongoing
2 CORPORATE BACKGROUND & EXPERIENCE
15
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery Grant Mgmt
& Admin – FEMA PWs,
Applications & Funds Mgmt
✓ Facility Damage Assessments,
Engineering
✓ PW Development & Review,
Develop & Monitor Closeout
Procedures, Program Compliance,
Procurement & Contracts Support
✓ Repair & Reconstruction of Fire
Stations, Public Safety Facilities,
Parks & Rec Facilities, Buildings &
Equipment, Roads & Bridges,
Utilities, Water & Wastewater
Facilities
✓ Financial Audits, Monthly,
Quarterly Reports
✓ Database Management
Dates Services Provided:
2016-Ongoing
2 CORPORATE BACKGROUND & EXPERIENCE
16
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
FEMA Project Worksheets developed $8.3M
Debris
Removal Cat
A $500K
Gill Creek WWTP
Buildings,
Contents &
Equipment, Cat
E, $300K
$500K/ea
Gill Creek WWTP
Collection
System, Quail
Lane Pump, Cat
B, $500K/ea
Collection
System Cat
F, $4.4M
Gill Creek
WWTP Quail
Lane Cat F,
$500K/ea
Services Provided:
✓ Disaster Recovery Grant Mgmt
& Admin – FEMA, CDBG-DR
Applications & Funds Mgmt
✓ Facility Damage Assessments,
Engineering, Debris
Management
✓ PW Development & Review,
Develop & Monitor Closeout
Procedures, Program
Compliance, Procurement &
Contracts Support
✓ Repair & Reconstruction of
Buildings & Equipment, Roads &
Bridges, Utilities, Water &
Wastewater Facilities
✓ Financial Audits, Monthly,
Quarterly Reports
✓ Database Management
Dates Services Provided:
2015-2017
2 CORPORATE BACKGROUND & EXPERIENCE
17
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery Grant Mgmt
& Admin – FEMA, CDBG-DR Applications
& Funds Mgmt
✓ Facility Damage Assessments,
Engineering, Debris Management
✓ PW Development & Review, Develop &
Monitor Closeout Procedures, Program
Compliance, Procurement & Contracts
Support
✓ Repair & Reconstruction of Fire Stations,
Public Safety Facilities, Parks & Rec
Facilities, Buildings & Equipment, Roads &
Bridges, Utilities, Water & Wastewater
Facilities
✓ Financial Audits, Monthly, Quarterly
Reports
✓ Database Management
Dates Services Provided:
2015-2017
2 CORPORATE BACKGROUND & EXPERIENCE
18
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery
Grant Mgmt
& Admin, Application
Intake, Design,
Construction,
Datatabase
Management, Internal
Audit, VOAD
Coordination,
Environmental
Compliance, Closeout
Dates Services Provided:
2016-Ongoing
Services Provided:
✓ Disaster Recovery
Grant Mgmt,
Engineering Support,
Monitor Closeout
Procedures, Program
Compliance,
Procurement &
Contracts Support,
Monthly, Quarterly
Reports
Dates Services Provided:
2013-2015
“Ardurra exemplified a true partnership in identifying efficiencies in both planning and delivery, often creating a benefit for the program ahead of a profit oriented model followed by most contractors…they exhibited a much broader capacity that included the ability to address environmental hazard conditions.” - Louisiana Director of Hazard Mitigation & Recovery Coordination
2 CORPORATE BACKGROUND & EXPERIENCE
19
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
Services Provided:
✓ Disaster Recovery Grant
Mgmt & Admin –
Appplications & Funds
Mgmt, Engineering
Support, Monitor Closeout
Procedures, Program
Compliance, Procurement
& Contracts Support, Dates Services Provided:
2015-2017
Services Provided: ✓ Disaster Recovery Grant
Mgmt & Admin – CDBG-DR
Appplications & Funds
Mgmt, Engineering Support,
Monitor Closeout
Procedures, Program
Compliance, Procurement &
Contracts Support, Dates Services Provided:
2015-2017
3EXPERIENCE & STAFF
3 Experience & Staff
20
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
3 Experience & Staff
21
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
MS Counseling Psychology,
University of Southern Mississippi
BA Sociology, University of
Southwestern, Louisiana
YEARS OF EXPERIENCE
26
PROFESSIONAL DEVELOPMENT
& FEMA
ICS 100 – Introduction to Incident
Command System
ICS 200 – Single Resources and Initial Action Incidents
ICS 300 – Intermediate Incident
Command System ICS 400 – Advanced Incident
Command System
3 Experience & Staff
22
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
3 Experience & Staff
23
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
MS, Environmental Technology,
New York Institute of Technology
BS, Technology in Electrical and
Electronics Engineering, Jawaharlal Nehru Technological
University, Hyderabad, India
YEARS OF EXPERIENCE
8
3 Experience & Staff
24
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
Nederland High School
PROFESSIONAL
DEVELOPMENT & FEMA
2020 FEMA ICS 100
Course Completion
2020 FEMA IS-00393.b
Course Completion
2020 FEMA IS-00276.a
Course Completion
3 Experience & Staff
25
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
Ph.D. Business Administration
MBA
Barkley University, CA
Assoc in Applied Science in
Business Management
Lamar University, TX
3 Experience & Staff
26
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
MS, Environmental Water
Resources, University of Texas
Austin
BS, Civil & Environmental
Engineering, Duke University
YEARS OF EXPERIENCE
24
PROFESSIONAL
REGISTRATIONS
Professional Engineer Texas
3 Experience & Staff
27
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
Ph.D., Civil Engineering, Louisiana
State University, 1992
(Concentration: Environmental
Engineering; Minor: Toxicology)
MS, Civil Engineering, Louisiana
State University 1989
BS, Civil Engineering, Bucknell
University, 1987
REGISTRATIONS &
AFFILIATIONS
Professional Engineer TX, LA,
MS, FL, NY, SC
EXPERIENCE
Cost Recovery
Complex Program Mgmt
3 Experience & Staff
28
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
3 Experience & Staff
29
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
EDUCATION
BBA Marketing and Public
Relations, Corpus Christi State
University
EXPERIENCE
Infrastructure
Engineering
3 Experience & Staff
30
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
4TECHNICAL APPROACH & METHODOLOGIES
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
31
✓
✓
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
32
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
33
•
IV - Obligation
V – Project Completion
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
34
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
35
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
36
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
37
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
38
4 TECHNICAL APPROACH & METHODOLOGIES
City of Port Arthur, TX | Disaster Recovery Grant Management and Administration Services
39
APPENDIXE
RATE TABLE
Labor Cate2orv Hourlv Rate-Total includin� All Exoenses
Principal $ 240
Project Team Leader $ 225
Public Assistance Officer I $ 100
Public Assistance Officer II $ 120
Public Assistance Officer III $ 140
Mitigation Specialist I $ 120
Mitigation Specialist II $ 130
Mitigation Specialist III $ 150
Appeals Specialist $ 150
Insurance Specialist I $ 100
Insurance Specialist II $ 120
Insurance Specialist III $ 140
Cost Estimator I $ 100
Cost Estimator II $ 130
Accounting Supervisor $ 180
Accountant Level II Journal Entry $ 130
Grant Administrator $ 160
Sr. Grant Administrator $ 180
Programmer $ 130
Senior Programmer $ 150
Damage Assessment Specialist I $ 125
Damage Assessment Specialist II $ 145
Damage Assessment Specialist III $ 165
Closeout Specialist I $ 100
Closeout Specialist II $ 120
Closeout Specialist III $ 140
Debris Specialist I $ 115
Debris Specialist II $ 130
40
www.ardurra.com