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HomeMy WebLinkAboutPR 21698: PURCHASE OF 30 COMMERCIAL CONTAINERS TO REPLACE DAMAGED COMMERCIAL CONTAINERS. nrt rtltr,r Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 1, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R.No. 21698: Authorization for the City Manager to purchase 30 commercial containers to replace damaged commercial containers and for future commercial accounts. Introduction: The intent of this Agenda Item is to authorize the City Manager to purchase thirty(30)commercial containers to replace damaged commercial containers and for future commercial accounts. Background: The Commercial Container Division has approximately 700+ commercial containers throughout the City. Much of these commercial containers are in disrepair. Staff is repairing as much as possible but there are containers which needs to be replaced. Purchasing thirty (30) commercial containers can replace damaged containers and become back-up inventory for future commercial accounts. Staff procured three quotes for 8-CY Containers and Box Gang Manufacturing turned in the lowest most responsible quote for$25,650.00 Budget Impact: Fund is available in Public Works Container Service (Minor Equipment) Account Number 403-1273- 533.25-00 for$25,650.00 Recommendation: It is recommended that the City of Port Arthur City Council approve P.R. No. 21698 authorizing, the City Manager to purchase thirty (30) commercial containers. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No. 21698 12/15/20 ace Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE THIRTY (30) COMMERCIAL CONTAINERS FROM BOX GANG MANUFACTURING OF HOUSTON, TEXAS WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF $25,650.00. FUNDING IS AVAILABLE IN THE PUBLIC WORKS CONTAINER SERVICE (MINOR EQUIPMENT) ACCOUNT NUMBER 403- 1273-533.25-00. WHEREAS, the Commercial Container Division has approximately 700+ commercial containers throughout the City and much of these containers are in disrepair; and, WHEREAS, staff is repairing as much as possible but there are containers which needs to be replaced; and, WHEREAS, purchasing thirty (30) commercial containers can replace damaged containers and become back-up inventory for future commercial accounts; and, WHEREAS, the City solicited three quotes to purchase 30 — 8yd containers with Box Gang Manufacturing being the lowest responsible quote (See Exhibit A); and, WHEREAS, funding is available in the Public Works Container Service (Minor Equipment) Account number 403-1273-533.25-00; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is authorized to purchase thirty (30) commercial containers to replace damaged commercial containers and for future commercial accounts PR No. 21698 12/15/2020 ace Page 2 of 3 through Box Gang Manufacturing of Houston, Texas with a projected budgetary impact amount of $25,650; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartle Mayor ATTEST: Sherri Bellard City Secretary PR No.21698 12/15/20 ace Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: alecia Tiz nodil Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 1 Jac Kandy Daniet Interim Director of Finance Alberto Elefano, P.E. Director of Public Works LUtik Clifton Williams, CPPB Purchasing Manager Exhibit A y\ y �� ( \% eD © $ n g ■• ■ El n ■ q r 3 IQ q 4 P CD 93 r c = * K o C 1. co td 3 \ q >. \ $. Ij 7 2 / q CA ® i 2 & » © 3 s \ , r 7 / \ e g 7 / 3 E co * f r BOX GANG Manufacturing 16736 East Hardy Road Houston, TX 77032 US (713) 742-5555 info@boxgangmfg.com GANQ www.boxgangmfg.com $ANUFACTURING Estimate ADDRESS SHIP TO ESTIMATE# 4049 Glen White Glen White DATE 11/09/2020 City of Port Arthur City of Port Arthur EXPIRATION DATE 12/08/2020 444 4th St. 444 4th St. Port Arthur, Tx 77640 Port Arthur, Tx 77640 SHIP VIA SALESPERSON Will advise Tiffany Raye ! Tv RA 1 E 4a.. i .. FL-8 FT 30 800.00 24,000.00 8 Yard Frontload Flattop Competitive Series - 10 gauge floor, 12 gauge sides, plastic lids, 2 Steel Side Sliding Doors, 5 foot floor supports, primed & painted any standard color Estimated Freight$550 per truckload(3 truckloads).Lead-time is SUBTOTAL 24,000.00 currently 3 weeks from date of order. SHIPPING 1,650.00 TOTAL $25,650.00 Accepted By Accepted Date 3 .., 5