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Home My WebLink AboutPR 21731: PURCHASE OF LETPP GRANT FUNDED SWAT EQUIPMENT City of )k\ fir( rthurr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 17,2020 To: The Honorable Mayor and City Council Through: Ronald Burton,City Manager \�c.111 ;41 o From: Timothy Duriso, Chief of Police V RE: P.R. 21731 —Purchase of LETPP Grant Funded SWAT Equipment Introduction: The intent of this Agenda Item is to seek the City Council's approval for the Police Department to purchase 13 Protech Heavy Ballistic Vests and accessories for the Police Department SWAT team from GT Distributors, Inc. of Austin,Texas under Buyboard Contract with funds awarded by the Office of the Governor for Fiscal Year 2020 Law Enforcement Terrorism Prevention Program(LETPP). Grant funds amounting to$26,937.05 were awarded. Background: On Jan. 27, 2020, Res. 20-016 passed authorizing the City Manager to apply for the 2020 Law Enforcement Terrorism Prevention grant. The Office of the Governor made notification that the City of Port Arthur was awarded$26,937.05 based on the application. These funds were awarded to purchase 13 Protech Heavy Ballistic Vests and accessories for the Police Department SWAT team. GT Distributors of Austin,Texas provided a quote under Buyboard Contract for the equipment in the amount of$26,932.93. Budget Impact: There is no cash match requirement for this grant. Recommendation: It is recommended that City Council approve the purchase of the aforementioned equipment using funds awarded by the Office of the Governor from the 2020 Law Enforcement Terrorism Prevention Program (LETPP) grant in the amount of$26,937.05, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur.Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 21731 12-17-20 mjf RESOLUTION NO. A RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE 13 PROTECH TITAN HEAVY BALLISTIC VESTS AND ACCESSORIES FOR THE POLICE DEPARTMENT SWAT TEAM FROM GT DISTRIBUTORS UNDER BUYBOARD CONTRACT #603-20 WITH FUNDS AWARDED FROM THE 2020 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (LETPP) GRANT IN THE AMOUNT OF $26, 937 . 05 WITH NO CASH MATCH REQUIREMENT. FUNDING AVAILABLE IN ACCOUNT 107-1118-521 . 29-00, PROJECT CODE R20395. WHEREAS, on January 27th, 2020, Council passed Resolution 20-016 authorizing the City Manager to apply for the fiscal year 2020 Law Enforcement Terrorism Prevention Program grant; and WHEREAS, the Office of the Governor notified the City of Port Arthur of funding awarded from the FY 2020 Law Enforcement Terrorism Prevention Program (LETPP) in the amount of $26, 937 . 05; and WHEREAS, on November 10th, 2020, Council passed Resolution 20-395 authorizing the City Manager to accept the FY 2020 Law Enforcement Terrorism Prevention Program grant; and WHEREAS, the approved funded project is for purchasing 13 Protech Titan Heavy Ballistic Vests and accessories for the Police Department SWAT team; and WHEREAS, the LETPP Grant is 100% funded with no cash match requirement; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and WHEREAS, GT Distributors provided a quote for the equipment under Buyboard contract 603-20 within the funded amount; and WHEREAS, City Council agrees that in the event of loss or misuse of the Office of the Governor funds, City Council assures that the funds will be returned to the Office of the Governor in full. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the Police Department is authorized to use funds from the Office of the Governor for Fiscal Year 2020 Law Enforcement Terrorism Prevention Program (LETPP) grant to purchase 13 Protech Titan Heavy Ballistic Vests and accessories for the Police Department Swat Team from GT Distributors in the amount of $26, 932 . 93 . Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A. D. , 2020, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOTES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizen , ity Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, Ci Manager t! 116 Q Timothy Duri o, Chief of Police I` f APPROVED FOR THE AVAILABILITY OF FUNDS: Clifton Williams, CPPB Purchasing Manager Gam.d. 1 J Com.l 1 Kandy Dani Interim Director of Finance EXHIBIT A Quote QTE0116729 Date 12/11/2020 Page: 1 GT Distributors- Austin ro P.O. Box 16080 Austin TX 78761 (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Police Dept (TX) Port Arthur Police Dept Attn: Accts Payable 645 4th Street 645 Fourth Street Attn: Jennifer Antoine Port Arthur TX 77641 PO#216136 Port Arthur TX 77640 Purchase Order No. Customer ID ,Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. TITAN AWS GRANT C 001589 AP FACTORY DIRECT NET 15 0'0:0000 2.077,951 Quantity _Item Number Description UOM Unit Price Ext. Price 13 PTA-1314865' Protech TITAN AWS Webless Carrier w/FST Each $495.00 $6,435.00 13 PTA-1221824' Protech TITAN Armor Panel Set SX02 3A Each $1,050.00 $13,650.00 13 PTA-1219378' Protech TITAN Side Panel Armor SX02 3A Each $252.00 $3,276.00 15 PTA-1223589-PS' POLICE ID Panel SMALL EA $6.00 $90.00 ID Letter Color:WHITE ID Color: MULTI CAM 15 PTA-1223589-PL' Protech 8.5X3 ID Patch POLICE EA $6.00 $90.00 ID Letter Color:WHITE ID Color: MULTI CAM 13 PTA-1219669-LT6PS' Protech LT Series Pouch Set(Set of 6) Each $234.00 $3,042.00 (16) LT18, (16) LT20, (16) LT21 (16) LT16,(8) LT12C. (6) LT17 2 PTA-1314162' Standard Groin, Matrix®Level IIIA EA $149.99 $299.98 1 NOTES: Armor&Accessory Color:MULTI CAM EA $0.00 $0.00 Quotation reflects BuyBoard Contract 603-20 Contract period 04/01/20-03/31/21. Email BuyBoard PO's to info@buyboard.com All returns must be authorized by GT Distributors. Interest charges on past Subtotal $26,882.98 due invoices at the maximum rate allowed by law. Misc $0.00 Your salesperson is Aaron Pope. Thank you! Tax $0.00 Lt. Reid Rowe 409 460-9000 Cell Freight $49.95 reid.rowe@portarthurtx.gov Total $26,932.93 Quote QTE0116729 Date 12/11/2020 Page: 1 airiciDGT Distributors- Austin P.O. Box 16080 �� Austin TX 78761 woad (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Police Dept (TX) Port Arthur Police Dept Attn: Accts Payable 645 4th Street 645 Fourth Street Attn: Jennifer Antoine Port Arthur TX 77641 PO#216136 Port Arthur TX 77640 Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. TITAN AWS GRANT C 001589 AP FACTORY DIRECT NET 15 0/0/0000 2,077 951 Quantity Item Number Description UOM Unit Price Ext. Price 13 PTA-1314865' Protech TITAN AWS Webless Carrier w/FST Each $495.00 $6,435.00 13 PTA-1221824' Protech TITAN Armor Panel Set SX02 3A Each $1,050.00 $13,650.00 13 PTA-1219378` Protech TITAN Side Panel Armor SX02 3A Each $252.00 $3,276.00 15 PTA-1223589-PS* POLICE ID Panel SMALL EA $6.00 $90.00 ID Letter Color:WHITE ID Color: MULTI CAM 15 PTA-1223589-PL* Protech 8.5X3 ID Patch POLICE EA $6.00 $90.00 ID Letter Color:WHITE ID Color: MULTI CAM 13 PTA-1219669-LT6PS* Protech LT Series Pouch Set(Set of 6) Each $234.00 $3,042.00 (16) LT18, (16) LT20, (16) LT21 (16) LT16, (8) LT12C. (6) LT17 2 PTA-1314162' Standard Groin, Matrix®Level IIIA EA $149.99 $299.98 1 NOTES: Armor&Accessory Color: MULTI CAM EA $0.00 $0.00 Quotation reflects BuyBoard Contract 603-20 Contract period 04/01/20-03/31/21. Email BuyBoard PO's to info@buyboard.com All returns must be authorized by GT Distributors. Interest charges on past Subtotal $26,882.98 due invoices at the maximum rate allowed by law. Misc $0.00 Your salesperson is Aaron Pope. Thank you! Tax $0.00 Lt. Reid Rowe 409 460-9000 Cell Freight $49.95 raid.rowe@portarthurtx.gov Total $26,932.93