HomeMy WebLinkAboutPR 21735: RENEWAL OF CONTRACT FOR PURCHASE OF LIQUID SODIUM BISULFITE Cry of , ✓ T`J
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INTEROFFICE MEMORANDUM
Date: December 21, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: P.R. 21735 —Renewal of Contract for Sodium Bisulfite
Introduction:
Liquid Sodium Bisulfite is used to de-chlorinate our Wastewater Treatment Plant(WWTP) effluent
due to environmental regulations. The intent of this Agenda Item is to seek City Council approval
for P.R. No. 21735, renewing the contract for Liquid Sodium Bisulfite from Commercial Chemical
Product, Inc. DBA Purify from Houston, Texas, with a projected budgetary impact of$120,600.00
from Utilities Account No. 410-1256-532.29-02, Treatment Chemicals. Estimated annual usage is
twenty (20) 1,500 gallon bulk loads, and twenty (20) 3,000 gallon bulk loads; chemical will be
delivered as needed.
Background:
Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent. The EPA has determined that
free chlorine, used as a disinfectant in our treatment process, is hazardous to certain aquatic life at
the 0.11 mg/1 concentration level. WWTP's of the size of City of Port Arthur's must therefore
remove free chlorine from their effluent as a preventative measure. Estimated annual usage is
twenty (20) 1,500 gallon bulk loads, and twenty (20) 3,000 gallon bulk loads. The term of the
award is one (1) year, with no options to renew remaining. Three (3) vendors submitted bids,
which were received on August 8, 2018. Commercial Chemical Product, Inc. DBA Purify from
Houston, Texas was awarded the contract with Resolution Number 18-369. This is the second one
(1)year renewal of the contract.
Budget Impact:
This chemical is budgeted in the current operating budget. This chemical will be charged to the
Utilities Account No. 410-1256-532.29-02,Treatment Chemicals.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 21735, renewing the contract
for Liquid Sodium Bisulfite from Commercial Chemical Product, Inc. DBA Purify from Houston,
Texas.
"Remember, we are here to serve the Citizens of Port Arthur"
P. R. No. 21735
12/21/20 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR
(FINAL RENEWAL) OF THE CONTRACT FOR THE
PURCHASE OF LIQUID SODIUM BISULFITE FOR THE
UTILITIES DEPARTMENT WITH COMMERCIAL
CHEMICAL PRODUCT, INC. DBA PURIFY, OF
HOUSTON, TEXAS, WITH A PROJECTED
BUDGETARY IMPACT AMOUNT OF $120,600.00.
FUNDS ARE AVAILABLE IN UTILITIES ACCOUNT NO.
410-1256-532.29-02, TREATMENT CHEMICALS.
WHEREAS, the Utilities Department routinely utilizes Liquid Sodium Bisulfite to de-
chlorinate the effluent water from the Port Acres, Sabine Pass, and Main Wastewater Treatment
Plants; and,
WHEREAS, pursuant to Resolution No. 18-369, the City of Port Arthur entered into a
one-year contract, with the option to renew for two (2) additional one (1) year terms; and,
WHEREAS, pursuant to Resolution No. 19-471, the City authorized the second year
(first renewal) of the contract; and,
WHEREAS, the staff is recommending exercising the option to renew the contract for
the third and final year; and,
WHEREAS,the chemical will be delivered on an "as needed"basis.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a one (1) year contract renewal (with no one year
extension options remaining in the original contract upon passage of this proposed resolution)
between the City of Port Arthur and Commercial Chemical Product, Inc. DBA Purify, from
Houston, Texas with a projected budgetary impact amount of$120,600.00 over the life of this
one-year contract, in substantially the same form as attached as Exhibit"A"; and,
P. R. No. 21735
12/21/20 bw
Page 2 of 2
THAT. the City can terminate this contract at its convenience with ten (10) days written
notice; and,
THAT, funding for these chemicals is provided for in the Utility O&M budget Account
Number 410-1256-532.29-02, Treatment Chemicals; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2021
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor ;
Councilmembers:
Noes:
Charlotte Moses, Mayor Pro Tem
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard, City Secretary Ronald Burton. City Manager
Donnie Stanton, Interim Director of Utilities
APPROVED AS TO FORM:
UAW, 0-7t- ladt,ti d3
alecia Tiz , City Attorney
P. R. No. 21735
12/21/20 bw
Page 2 of 3
APPROVED AS TO AVAILABILITY OF
FUNDS:
/ / ,, 6)1.
Ka el Clifton Williams, CPPB
Y
Interim Director of Finance Purchasing Manager
Exhibit "A"
(Contract)
P. R. No. 21735
12/21/20 bw
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2020, by and
between an individual, firm partnership or corporation, COMMERCIAL CHEMICAL
PRODUCT, INC. DBA PURIFY, hereinafter called "Vendor", and the City of Port
Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year. This is the second
and final year optional extension referred to in this original contract with no option to
renew for one additional year from the date issued on the Notice to Proceed, unless
sooner terminated under the provision hereof. The City can terminate this contract at
its convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on August 8, 2018.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications, described as:
Liquid Sodium Bisulfite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of$1.34/gal. for 1,500 gallon loads,
and $1.34/gal for 3,000 gallon loads as shown in the Bid schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications *
C. Noticc to Proceed *
D. Bid *
* These items were attached to the original letting contract. This
agreement is only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
P. R. No. 21735
12/21/20 bw
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall
be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2021.
WITNESS: CONTRACTOR:
COMMERCIAL CHEMICAL
PRODUCT, INC. DBA PURIFY
By:
Print Name:
Title:
SIGNED AND AGREED to on the day of , 2021.
ATTEST: CITY OF PORT ARTHUR:
Sherri Bellard Ronald Burton
City Secretary City Manager