HomeMy WebLinkAboutPR 21738: RENEW LIBRARY CONTRACT WITH SIRSIDYNIX FOR THE INEGRATED LIBRARY SYSTEM FOR THE PORT ARTHUR PUBLIC LIBRARY _____ ,....
City of 4
)`,,
ort rthu��
Texas
Port Arthur Public Library
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: 1/7/2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Steven Williams, Library Directory V
RE: PR 21738 Renew Library Contract with SirsiDynix
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew the contract with SirsiDynix of Lehi,Utah for the Integrated Library System(ILS)for the
Port Arthur Public Library for$16,027.15. The Library will be entering into year two (2) of the
contract with SirsiDynix with three (3) optional renewal years. Funds are available in account
001-1403-551.59-00.
Background:
The Library has been using the ILS from SirsiDynix for nine (9) years and continuing with this
ILS will allow the Library operations to continue without major disruptions. It is an ILS that the
library staff is quite familiar with and user-friendly which contributes to better customer service.
Budget Impact:
Funds in the amount of$16,027.15 will be used from account 001-1403-551-59-00.
Recommendation:
It is recommended that City Council approve the City Manager to renew the contract with
SirsiDynix of Lehi, Utah to remain with our current ILS provider.
"Remember,we are here to serve the Citizens of Port Arthur"
4615 9th Avenue X Port Arthur,Texas 77642 X 409.985.8838
P.R.No. 21738
01/07/2021 sw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH SIRSIDYNIX OF LEHI, UTAH
FOR THE INTEGRATED LIBRARY SYSTEM (ILS) AT THE PORT
ARTHUR PUBLIC LIBRARY IN THE AMOUNT OF $16,027.15. FUNDS
ARE AVAILABLE IN LIBRARY ACCOUNT NO. 001-1403-551.59-00.
WHEREAS, there are many important information technology library services we
receive but the most vital is our ILS, SirsiDynix; and,
WHEREAS,the Library has been using the ILS from SirsiDynix for nine (9)years and
continuing with this ILS will allow the Library operations to continue without major disruptions;
and,
WHEREAS,pursuant to Resolution No. 19-493,the City of Port Arthur entered into a
one-year contact with SirsiDynix, with an option to renew for four(4) additional one-year terms;
and
WHEREAS, SirsiDynix currently syncs with our online catalogue and other advanced
management systems that connects users to our electronic resources without needing separate
credentials for each individual vendor.
WHEREAS, we have completely reconciled our inventory with SirsiDynix after
Hurricane Harvey; and,
WHEREAS,our book vendors have customized our orders to match MARC records in
SirsiDynix; and,
WHEREAS,choosing another ILS provider will include migrating fees.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Council authorizes the second year (first renewal) of the contract with
SirsiDynix of Lehi, Utah for the ILS at the Port Arthur Public Library for $16,027.15, in
substantially the same form as attached as Exhibit"A".
THAT,a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2021, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Charlotte Moses,Mayor Pro Tern
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/ ' I
Val Tizeno City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,City Manager
Steven Williams,Director of Library
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel%Fi nce Director
(1/ A
Clifton Williams,Purchasing Manager
EXHIBIT "A"
SirsiDynix'
Renewal Quote: 40134320201008LS
Port Arthur Public Library
Item Coverage EfectNe Dates
NumberItem Description Serial Number Oly From To EOL Date Prke
10755 SirsiDynix Symphony SaaS Core 1 1/Feb/21 - 31/Jan/22
11217 SirsiDynix Symphony Seas SmartPORT,Unlimited Users 1 1/Feb/21 - 31/JaN22
10774 SirsiDynix Symphony SaaS Unicode Server Extension 1 1/Feb/21 - 31/Jan/22
10777 SirsiDynix Symphony SaaS Universal SIP2 1 1/Feb21 - 31/Jan/22
13643 BLUEcloud Analytics Platform Essentials,Annual Subscription 1 1/Feb/21 - 31/JaN22
13648 BLUEcloud Analytics Platform Additional Creator Account,Annual Subscription 1 1/Sep/21 - 31/JaN22
12855 SirsiDynix Enterprise,SaaS Annual Subscription 1 1/Feb/21 - 31/Jan/22
12320 Web Services,Basic for SirsiDynix Enterprise 1 1/Feb/21 - 31/JaN22
13040 SirsiDynix eResource Central Gateway Services,Annual Subscription 1 1/Feb/21 - 31/JaN22
13132 SirsiDynix eRC Connector for OverDrive.Annual Subscription 1 1/Feb/21 - 31/JaN22
10382 Syndetics Enriched Content Basic Public Subscription(Per 1000 Clrc) 100 1/Feb/21 - 31/Jan22
13308 Consulting-SureSailing Annual Subscription,Bi-Monthly,Distance,up to Six twr 1 1/Feb/21 - 31/JaN22
12440 Platinum Services Package,Annual Subscription 1 1/Feb/21 - 31/Jan/22
All prices are in U.S.Dollars and are
exclusive of taxes unless otherwise noted. Total 16,027.15
""'Due to changes in sales tax laws,we are requesting updated tax
exemption certificates from all customers.Tax may be added to your SIGN &DATE
invoice even though you are exempt if we do not receive the exemption
Signature authorizes SirsiDynix to raise an invoice
in accordance with this quote. Signature Date
Any questions regarding this quote can be directed to:
Leudys Schmidt Please Print Name and Title
Leudys.Schmidt/ SirsiDynix.com