HomeMy WebLinkAboutPR 21745: AMENDMENT TO AUDIT CONTRACT WITH WEAVER AND TIDWELL, LLP tl,llill,!j ,
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INTEROFFICE MEMORANDUM
Date: 1/8/2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Director of Finance
RE: PR No. 21745 Amendment to Audit Contract with Weaver and Tidwell, LLP
Introduction: The intent of this Agenda Item is to request approval for the City Manager to
amend resolution 20-296 for the audit services contract with Weaver and Tidwell, LLP, for an
amount not to exceed $7,500 and a total contract amount not to exceed $184,500 in order to
complete the FY2019 audit.
Background: On October 22, 2019,the City Council approved resolution 19-475 which
authorized the City Manager to execute an engagement letter between the City of Port Arthur
and Weaver and Tidwell, LLP, for an independent audit of all accounts of the City and the Port
Arthur Economic Development Corporation for fiscal year ending September 30, 2019. The
original contract was estimated to take 730 hours and a cost of$132,000. City Council
previously approved resolution numbers 20-150 and 20-296 on May 12, 2020 and September
15, 2020 which increased the contract by a total of$45,000 to a contract amount not to exceed
$177,000.
The audit, completed on December 8, 2020,took a total of 1542 hours. Weaver has agreed to
discount the contract by 522 hours but has requested additional fees of$7,500 or 40 additional
hours bringing the total hours billed to 1020 and a total contract amount of$184,500.
Budget Impact: Funds are available in Finance Department account#001-1031-515.54-00.
Recommendation: The attached proposed resolution No. 21745 authorizes the City Manager
to amend resolution 20-296 for the audit services contract with Weaver and Tidwell, LLP, for
an amount not to exceed $7,500 and a total contract amount not to exceed $184,500 in order to
complete the FY2019 audit. We recommend that the City Council approve it as presented.
P. R. NO. 21745
KD: 1/8/2021
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION 20-296
FOR THE AUDIT SERVICES CONTRACT WITH WEAVER AND TIDWELL,
LLP, FOR AN AMOUNT NOT TO EXCEED $7,500 AND A TOTAL CONTRACT
AMOUNT OF $184,500. FUNDING IS AVAILABLE IN THE FINANCE
DEPARTMENT PROFESSIONAL SERVICES ACCOUNT#001-1031-515.54-00.
WHEREAS, on October 22, 2019, the City Council approved resolution 19-475 which authorized
the City Manager to execute an engagement letter between the City of Port Arthur and Weaver and
Tidwell, LLP, for an independent audit of all accounts of the City and the Port Arthur Economic
Development Corporation for fiscal year ending September 30, 2019; and
WHEREAS, the estimated contract cost was $132,000; and
WHEREAS, on May 12, 2020 the City Council approved resolution 20-150 to amend the audit
services contract for an amount not to exceed $22,500 and a total contract amount of$154,500; and
WHEREAS, on September 15, 2020 the City Council approved resolution 20-296 to amend the
audit services contract for an amount not to exceed $22,500 and a total contract amount of$177,000; and
WHEREAS, due to unexpected circumstances an additional $7,500 is now needed to cover the cost
of the audit.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is herby authorized and directed to
execute an amendment to resolution 20-296 to the audit services contract with Weaver and Tidwell, LLP,
for an amount not to exceed $7,500 and a total contract amount not to exceed $184,500 in order to
complete the FY2019 audit.
Section 3. That Weaver and Tidwell, LLP sign this resolution agreeing to the terms herein.
Section 4. That a copy of the caption of this Resolution shall be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED, this day of January, 2021, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Charlotte Moses, Mayor Pro Tern
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
41Lib(-7 i,bW2-
Val Tizeno, City Attorney
APPROVED FOR AVAILABILITY OF F DS:
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Kandy Daniel, Interim Director of Finance
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
AGREED TO:
Weaver and Tidwell, LLP
By: Date
Witness: Date