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HomeMy WebLinkAbout(02) JUNE 23, 2020 REGULAR MEETING (2) A Discussion And Regarding Water Utilities Revenue (Requested By Councilmember Doucet) Utilities Operations Director Donnie Stanton appeared before the City Council to answer inquiries regarding water utilities revenue. IV. PUBLIC HEARING(S) - 9:00 AM - None VI. CONSENT AGENDA Upon the motion of Councilmember Jones, seconded by Councilmember Scott and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolutions No. 21405, 21418, 21438 and 21443: Voting Yes: Mayor Bartie; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. A. Travel Request — None B. Expense Reports (B1) City Manager Ron Burton: University of Houston Certified Public Manager Course Track 3 Webster, TX May 21 - 22, 2020 $365.61 C. Minutes March 3, 2020 Regular Meeting March 17, 2020 Emergency Meeting March 17, 2020 Special Executive Meeting March 17, 2020 Regular Meeting March 20, 2020 Emergency Meeting April 14, 2020 Regular Meeting D. Resolutions (1) P.R. No. 21391 — A Resolution Authorizing The Purchase Of Cement Slurry From Southern Cement Slurry, LLC Of Porter, Texas, For The Public Works Department Streets Division With A Projected Budgetary Impact Of $200,000.00. Funds Are Provided In Account Nos. Public Works Streets Division — Streets 001-1203-531.36-00 And Capital Improvements Fund — Capital Projects — Streets 307-1601-591.86-00 Proposed Resolution No. 21391 was adopted becoming Resolution No. 20-194. (2) P.R. No. 21409 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead-End For A Time Extension Increasing The Time Of Completion By 207 Calendar Days To A New Completion Date Of August City Council Minutes Regular Meeting —June 23, 2020 2 31, 2020. There Is No Budgetary Impact To The Capital Improvements Street Account No. 307-1601-591.86-00, Project No. ST1P11 Proposed Resolution No. 21409 was adopted becoming Resolution No. 20-195. (5) P.R. No. 21422 — A Resolution Authorizing An Amendment To The Contract Between Port Arthur Transit (PAT) And Huitt-Zollars Of Houston, Texas, For Additional Professional Architectural And Engineering Services Related To Port Arthur Transit's New Maintenance Facility And Electric Bus Charging Infrastructure, And Increasing The Amount By $147,000.00 To A New Total Of $362,395.00. Funds Are Available In Transit Account No. 401-1509-561.82-00 Proposed Resolution No. 21422 was adopted becoming Resolution No. 20-196. (6) P. R. No. 21430 — A Resolution Requesting Approval And Implementation Of A Public Transportation Agency Safety Plan For The City Of Port Arthur Transit Department Required By The Texas Department Of Transportation Proposed Resolution No. 21430 was adopted becoming Resolution No. 20-197. (7) P. R. No. 21431 — A Resolution Authorizing The City Manager To Purchase A Three-Year License For CylanceProtect In The Amount Of $30,080.00, Through SHI Government Solutions, A Department Of Information Resources (DIR) Vendor. Account No. 001-1034-515-57.00 Proposed Resolution No. 21431 was adopted becoming Resolution No. 20-198. (9) P.R. No. 21441 — A Resolution Authorizing The City Manager To Execute A Memorandum Of Understanding Between The City Of Port Arthur And Tender Loving Care Center For Children (TLCCC) DBA Legacy Community Development Corporation (Legacy CDC) For The Development Of Affordable Houses On Neighborhood Stabilization Program (NSP) Properties In The Downtown Targeted Area Proposed Resolution No. 21441 was adopted becoming Resolution No. 20-199. (10) P.R. No. 21442 — A Resolution Authorizing The City Manager To Enter Into An Agreement With American Restoration Of Houston, Texas, For The Repair And Renovation Of A Portion Of The Exterior Of Rose Hill Manor In The Amount Of $211,000.00. Funds Available In Hotel Occupancy Tax Fund Account No. 140-1405-551.59-00, Project #M97908 Proposed Resolution No. 21442 was adopted becoming Resolution No. 20-200. (12) P.R. No. 21445 — A Resolution Authorizing The City Manager To Purchase A 200KW Diesel Generator From Waukesha Pearce Industries Inc., Of Houston, Texas For The Pump Station At El Vista Through BuyBoard Contract No. 597-19 For The Public Works Department Drainage Division In The Amount Of $90,624.00. Funding Is City Council Minutes Regular Meeting —June 23, 2020 3 Available In Motor Vehicles/Drainage Account Number 625-1801-531.93-04 Proposed Resolution No. 21445 was adopted becoming Resolution No. 20-201. (13) P.R. No. 21448 — A Resolution Authorizing The City Manager To Enter Into A Contract With GT Distributors, Inc., Of Austin, Texas, Under A BuyBoard Contract, For The Purchase Of Uniforms For The Fire Department, With A Projected Budgetary Impact Of $42,000.00; Funding Available In Fire Department Account No. 001-1121- 522.26-00 Proposed Resolution No. 21448 was adopted becoming Resolution No. 20-202. (14) P.R. No. 21449 — A Resolution Authorizing The City Manager To Execute Ground Leases Between The City Of Port Arthur And Tender Loving Care Center For Children (TLCCC) DBA Legacy Community Development Corporation (Legacy CDC) For The Development Of Affordable Houses On City Owned Properties Located At 1011-15 Rev. Ransom Howard Street, 1021 Rev. Ransom Howard Street And 1047 Rev. Ransom Howard Street In The Downtown Targeted Area Proposed Resolution No. 21449 was adopted becoming Resolution No. 20-203. (15) P.R. No. 21451 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through Choice Partners Cooperative Contract Number 15/041JN-11 For Supplemental Interior Repairs To The JB Matthews Community Center, In The Amount Of $19,143.00; Funding Available In Account No. 001-1207-531.39-00 Proposed Resolution No. 21451 was adopted becoming Resolution No. 20-204. (16) P.R. No. 21452 — A Resolution Authorizing The Purchase Of A Tractor From Kubota Tractor Corporation Of Grapevine, Texas In The Amount Of $60,844.12 And A Boom Mower Attachment From Alamo Group (TX) Of Seguin, Texas In The Amount Of $71,418.30, For The Parks And Recreation Department Through Texas BuyBoard Cooperative Purchasing Contract Number 529-17, In The Total Amount Of $132,262.42; Funding Available Account Number 625- 1801-531.93-07 Proposed Resolution No. 21452 was adopted becoming Resolution No. 20-205. (17) P.R. No. 21453 — A Resolution Authorizing The City Manager To Execute Fixed Price Contracts Between The City Of Port Arthur And Tender Loving Care Center For Children (TLCCC) DBA Legacy Community Development Corporation (Legacy CDC) For The Development Of Affordable Houses On City Owned Properties Located At 1011-15 Rev. Ransom Howard Street, 1021 Rev. Ransom Howard Street And 1047 Rev. Ransom Howard Street In The Downtown Targeted Area Proposed Resolution No. 21453 was adopted becoming Resolution No. 20-206. City Council Minutes Regular Meeting — June 23, 2020 4 (18) P.R. No. 21457 — A Resolution Authorizing The City Manager To Execute A New Contract With Greyhound Bus Lines, Inc. ("Greyhound"), Which Authorizes Port Arthur Transit To Serve As Greyhound's Local Bus Terminal Ticket Agent Proposed Resolution No. 21457 was adopted becoming Resolution No. 20-207. (19) P.R. No. 21458 — A Resolution Authorizing The City Manager To Enter Into A Contract With Clark Condon Associates, Inc., Of Houston, Texas, For The Design And Implementation Plan Of A Wayfinding And Monument Signage Program For The City Of Port Arthur With A Projected Budgetary Impact Of $84,500.00 Plus Reimbursables Of $8,450.00 For A Total Contract Amount Of $92,950.00. Funding Available In Account Number 140- 1405-551.59-00, Project Number M97915 Proposed Resolution No. 21458 was adopted becoming Resolution No. 20-208. (20) P.R. No. 21459 — A Resolution Authorizing The Second Year (First Renewal) Of The Agreement With Crowder Gulf Of Theodore, Alabama For Debris Removal And Emergency Services For The City Of Port Arthur In The Event Of An Emergency Or Disaster In The Not To Exceed Amount Of $13,000,000.00 Proposed Resolution No. 21459 was adopted becoming Resolution No. 20-209. (21) P.R. No. 21460 — A Resolution Authorizing The Second Year (First Renewal) Of The Agreement With Witt O'Brien's, LLC Of Houston, Texas For Debris Monitoring Services For The City Of Port Arthur In The Event Of An Emergency Or Disaster In The Not To Exceed Amount Of $2,000,000.00 Proposed Resolution No. 21460 was adopted becoming Resolution No. 20-210. (22) P.R. No. 21465 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract With Triangle Rotating Equipment Specialist Of Orange, Texas For Phase I, In The Amount Of $7,211.20 For Replacing Discharge Piping Work At Gulfway Underpass Pump Station. Funding In Hurricane Harvey Account No. 147-2300-901.84-00, Project No. 082617 Proposed Resolution No. 21465 was adopted becoming Resolution No. 20-211. (23) P.R. No. 21468 — A Resolution Authorizing The City Manager To Install IMRON Mercury Access Control System For City Hall And The Annex Building Through MHC Datacomm From Orange, Texas To Replace The Outdated Software With A Projected Budgetary Impact Of $25,000.00. Funding Is Available In The Public Works Equipment Maintenance Account Number 001-1204- 531.42-00 Proposed Resolution No. 21468 was adopted becoming Resolution No. 20-212. City Council Minutes Regular Meeting —June 23, 2020 5 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions A. Resolutions (3) P.R. No. 21405 — A Resolution Authorizing The Purchase Of Twelve (12) Vehicles For The Police Department Via The Texas GoodBuy Purchasing Program Contracts From Silsbee Ford Of Silsbee, Texas And Lake Country Chevrolet Of Jasper, Texas, In The Total Amount Of $369,880.50; Funding Available In Account Number 625-1801-521.93-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Doucet and seconded by Councilmember Scott that Proposed Resolution No. 21405 be adopted. Public Works Director Alberto Elefano appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartie; Councilmembers Scott, Kinlaw and Doucet. Voting No: None. Proposed Resolution No. 21405 was adopted becoming Resolution No. 20-213. The caption of Resolution No. 20-213 reads as follows: RESOLUTION NO. 20-213 A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12) VEHICLES FOR THE POLICE DEPARTMENT VIA THE TEXAS GOODBUY PURCHASING PROGRAM CONTRACTS FROM SILSBEE FORD OF SILSBEE, TEXAS AND LAKE COUNTRY CHEVROLET OF JASPER, TEXAS, IN THE TOTAL AMOUNT OF $369,880.50; FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-521.93-00 (4) P.R. No. 21418 — A Resolution Authorizing The Purchase Of Seven (7) Portable Radios And Two (2) Mobile Radios With Accessories For The Fire Department From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA05-18 In The Amount Of $46,602.83; Funding Is Available In Account Number 001-1121-522.25-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Jones and seconded by Councilmember Kinlaw that Proposed Resolution No. 21418 be adopted. Fire Chief Larry Richard appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. City Council Minutes Regular Meeting —June 23, 2020 6 Proposed Resolution No. 21418 was adopted becoming Resolution No. 20-214. The caption of Resolution No. 20-214 reads as follows: RESOLUTION NO. 20-214 A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) PORTABLE RADIOS AND TWO (2) MOBILE RADIOS WITH ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA05-18 IN THE AMOUNT OF $46,602.83; FUNDING IS AVAILABLE IN ACCOUNT NUMBER 001-1121-522.25-00 (8) P.R. No. 21438 — A Resolution Authorizing The City Manager To Amend The Contract For The Design And Construction Phases For Twelve (12) Lift Stations Damaged By Tropical Storm Harvey With Arceneaux, Wilson & Cole, LLC Of Port Arthur, Texas, By Correcting The Omitted Amount Of Time By 365 Days For The Construction Phase Plus An Additional 180 Days To Extend The Project Construction With A New Contract Completion Date Of December 31, 2021, At No Additional Cost The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Doucet and seconded by Councilmember Scott that Proposed Resolution No. 21438 be adopted. Utilities Operations Director Donnie Stanton appeared before the City Council to answer inquiries regarding the above-mentioned topic. The motion was made by Councilmember Doucet and seconded by Councilmember Jones that Proposed Resolution No. 21438 be amended: To Approve The Resolution With The 365 Days But No Include The 180 Day Buffer Voting Yes: Mayor Bartie; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. The above-mentioned motion to amend Proposed Resolution No. 21438 was adopted. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. Proposed Resolution No. 21438 was adopted, as amended, becoming Resolution No. 20-215. The caption of Resolution No. 20-215 reads as follows: City Council Minutes Regular Meeting —June 23, 2020 7 RESOLUTION NO. 20-215 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT FOR THE DESIGN AND CONSTRUCTION PHASES FOR TWELVE (12) LIFT STATIONS DAMAGED BY TROPICAL STORM HARVEY WITH ARCENEAUX, WILSON & COLE, LLC OF PORT ARTHUR, TEXAS, BY CORRECTING THE OMITTED AMOUNT OF TIME BY 365 DAYS FOR THE CONSTRUCTION PHASE PLUS AN ADDITIONAL 180 DAYS TO EXTEND THE PROJECT CONSTRUCTION WITH A NEW CONTRACT COMPLETION DATE OF DECEMBER 31, 2021, AT NO ADDITIONAL COST (11) P.R. No. 21443 — A Resolution Authorizing The City Manager To Enter Into A Contract With Excavation & Construction, LLC Of Port Arthur, Texas To Construct Bus Stops For Port Arthur Transit, In An Amount Not To Exceed $254,297.46; Funds Available In Account 401-1509- 561.82-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Scott and seconded by Councilmember Doucet that Proposed Resolution No. 21443 be adopted. Transit Director Ivan Mitchell appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. Proposed Resolution No. 21443 was adopted becoming Resolution No. 20-216. The caption of Resolution No. 20-216 reads as follows: RESOLUTION NO. 20-216 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EXCAVATION & CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS TO CONSTRUCT BUS STOPS FOR PORT ARTHUR TRANSIT, IN AN AMOUNT NOT TO EXCEED $254,297.46; FUNDS AVAILABLE IN ACCOUNT 401-1509-561.82-00 A. Resolutions (1) P.R. No. 21466 — A Resolution Appointing A Member To The Planning And Zoning Commission Of The City Of Port Arthur, And Whose Term Shall Expire October 30, 2021 The Mayor introduced the above-mentioned Proposed Resolution. City Council Minutes Regular Meeting —June 23, 2020 8 The motion was made by Councilmember Kinlaw and seconded by Councilmember Jones that Proposed Resolution No. 21466 be adopted. The Mayor nominated Johnny Brown for appointment. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. Proposed Resolution No. 21466 was adopted becoming Resolution No. 20-217. The caption of Resolution No. 20-217 reads as follows: RESOLUTION NO. 20-217 A RESOLUTION APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION OF THE CITY OF PORT ARTHUR, AND WHOSE TERM SHALL EXPIRE OCTOBER 30, 2021 (2) P.R. No. 21450 — A Resolution Authorizing A Renewal Of The Consultant Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Legacy Community Development Corporation To Manage Its Affordable Housing Program At An Annual Cost Not To Exceed $34,000.00; (PAEDC Funding Account No. 120- 1429-582.54-11 — Consultant) The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Doucet, seconded by Councilmember Kinlaw that Proposed Resolution No. 21450 be adopted. Voting Yes: Mayor Bartie; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. Proposed Resolution No. 21450 was adopted becoming Resolution No. 20-218. The caption of Resolution No. 20-218 reads as follows: RESOLUTION NO. 20-218 A RESOLUTION AUTHORIZING A RENEWAL OF THE CONSULTANT AGREEMENT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND LEGACY COMMUNITY DEVELOPMENT CORPORATION TO MANAGE ITS AFFORDABLE HOUSING PROGRAM AT AN ANNUAL COST NOT TO EXCEED $34,000.00; (PAEDC FUNDING ACCOUNT NO. 120-1429-582.54-11 — CONSULTANT) B. Ordinances (1) P.O. No. 6874 — An Ordinance Authorizing The Sale Of Surplus Furniture/Minor Equipment, Vehicles, Equipment, City Council Minutes Regular Meeting —June 23, 2020 9 Or Heavy Equipment By A Public Online Auction Through Rene Bates Auctioneers, Inc The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Scott and carried, Proposed Ordinance No. 6874 was adopted becoming Ordinance No. 20-57. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. The caption of Ordinance No. 20-57 reads as follows: ORDINANCE NO. 20-57 AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS FURNITURE/MINOR EQUIPMENT, VEHICLES, EQUIPMENT, OR HEAVY EQUIPMENT BY A PUBLIC ONLINE AUCTION THROUGH RENE BATES AUCTIONEERS, INC (2) P.O. No. 6876 — An Ordinance Authorizing The Execution Of A Developer Participation Contract Between The City Of Port Arthur And H & P Engineering & Construction, Inc The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Scott, seconded by Councilmember Doucet and carried, Proposed Ordinance No. 6876 was adopted becoming Ordinance No. 20-58. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. The caption of Ordinance No. 20-58 reads as follows: ORDINANCE NO. 20-58 AN ORDINANCE AUTHORIZING THE EXECUTION OF A DEVELOPER PARTICIPATION CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND H & P ENGINEERING & CONSTRUCTION, INC (3) P.O. No. 6877 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(B) Of The Texas Government Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Jones and carried, Proposed Ordinance No. 6877 was adopted becoming Ordinance No. 20-59. Voting Yes: Mayor Bartle; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. City Council Minutes Regular Meeting —June 23, 2020 10 The caption of Ordinance No. 20-59 reads as follows: ORDINANCE NO. 20-59 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE (4) P.O. No. 6878 - An Ordinance Amending Article III (Citizen's Pipeline Advisory Committee), Section 14-71 (Created) Of The Code Of Ordinances Of The City Of Port Arthur The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Jones, seconded by Councilmember Scott and carried, Proposed Ordinance No. 6878 was adopted becoming Ordinance No. 20-60. Voting Yes: Mayor Bartie; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. The caption of Ordinance No. 20-60 reads as follows: ORDINANCE NO. 20-60 AN ORDINANCE AMENDING ARTICLE III (CITIZEN'S PIPELINE ADVISORY COMMITTEE), SECTION 14-71 (CREATED) OF THE CODE OF ORDINANCES OF THE CITY OF PORT ARTHUR VIII. *CLOSED MEETING (EXECUTIVE MEETING) Closed Meeting: (1) Section 551.071 Government Code - To Discuss And Receive Legal Advice From The City Attorney Regarding Pending Litigation Involving Civil Service Matters (2) Section 551.071 Government Code - Attorney Consultation To Provide Advice And Counsel In Connection With The City's Rights, Duties, Privileges, And Obligations In Connection With Negotiations With The Port Arthur Police Association and International Fire Fighter Association Local 397 (3) Section 551.071 Government Code - To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur (4) Section 551.087 Government Code - To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects The City Council recessed their meeting at 1:43 p.m. to meet in Executive Session to consider the above-mentioned topics, and reconvened their meeting at 2:42 p.m. with the following members present: Mayor Bartle; Councilmembers Jones, Kinlaw and City Council Minutes Regular Meeting - June 23, 2020 11 Doucet; City Manager Burton; City Secretary Bellard; City Attorney Tizeno and Sergeant At Arms Chief Duriso. IX. ADJOURNMENT OF MEETING Upon the motion by Councilmember Doucet seconded by Councilmember Jones and carried unanimously, the City Council adjourned their meeting at 2:46 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD June 23, 2020. APPROVED: City Council Minutes Regular Meeting -June 23, 2020 12