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HomeMy WebLinkAboutPR 21703: WASTE HAULING TO PORT ACRES WASTEWATER TREATMENT PLANT 4 City of ort rthu � Texas INTEROFFICE MEMORANDUM Date: December 11, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Donnie Stanton—Interim Director of Utilities RE: PR 21703 —Waste Hauling to Port Acres Wastewater Treatment Plant Introduction: The Main Wastewater Treatment plant has had ongoing issues with its dewatering centrifuges operational capabilities since July 2, 2019. Because waste needed to be hauled on a daily basis while awaiting repairs, bids were received by the Utilities Department for waste hauling. Sprint Waste Services was lowest, most responsible bidder and contracted to haul waste to the Port Acres Treatment Plant to be processed for $23,000 with an "Under $25,000 contract". Due to repair delays, the contract needs to be increased to $40,000. The requested total projected budgetary amount of this proposed resolution is $40,000.00, and is budgeted from account number 410-1256-532.59-00 (Other Contractual Services). Background: The Main Wastewater Treatment Plant's centrifuges have been in various stages of repair. To accommodate the daily flow of waste, Sprint Waste Services was hired to haul away waste. Budget Impact: The requested total projected budgetary amount of this proposed resolution is $40,000.00. and is budgeted from account number 410-1256-532.59-00 (Other Contractual Services). Recommendation: It is recommended that council approve Proposed Resolution No. 21703, approving for a blanket purchase order to be issued in the total projected budgetary amount of$40,000.00 from account number 410-1256-532.59-00 (Other Contractual Services). "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 21703 12/11/20 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT FOR THE HAULING OF WASTE FROM THE MAIN WASTEWATER TREATMENT PLANT TO THE PORT ACRES WASTEWATER TREATMENT PLANT WITH SPRINT WASTE SERVICES OF PORT ARTHUR, TEXAS FOR AN ADDITIONAL AMOUNT OF $17,000.00 TO A NEW PROJECTED BUDGETARY AMOUNT OF $40,000.00 FROM ACCOUNT NUMBER 410-1256-532.59-00 (OTHER CONTRACTUAL SERVICES) WHEREAS, the Director of Water Utilities is responsible for the Wastewater Treatment Plants; and, WHEREAS,the centrifuges at the Main Wastewater Treatment Plant were not operational and in need of repair; and, WHEREAS, the occurrence created an urgent response for the removal of waste from the wastewater treatment plant,necessitating a contractor to haul the waste away from the wastewater treatment plant; and, WHEREAS, Sprint Waste Services was contracted to haul waste to the Port Acres Treatment Plant to be processed for$23,000 with an"Under$25,000 contract"(Exhibit"A");and, WHEREAS, due to repair delays, the contract needs to be extended an extra$17,000 to a new projected budgetary amount$40,000; and, WHEREAS,the original contract was authorized pursuant to Section 252.022(a)(3)of the Texas Local Government Code because of the unforeseen damage to public machinery,equipment, or other property. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, P. R. No. 21703 12/11/20 bw Page 2 of 3 THAT, the City Council hereby approves a contract amendment for the hauling of waste to the Port Acres Wastewater Treatment Plant in the amount of$17,000.00 with a new projected budgetary amount of$40,000.00,funds are budgeted and available in account#410-1256-532.59- 00, Other Professional Services, attached as Exhibit"A"; and, THAT, an authorized representative of Sprint Waste will execute this resolution agreeing to the amendment; and THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2021 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte Moses Mayor Pro Tem ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 2dC(.41- Valeria Ti o City Attorney P. R. No. 21703 12/11/20 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton Donnie Stanton City Manager Interim Director of Water Utilities APPROVED AS TO THE AVAILABILITY OF FUNDS: f.D �. Kandy Daniel Clifton Williams, CPPB Interim Director of Finance Purchasing Manager AGREED TO: Sprint Waste Exhibit "A" CONTRACTS UNDER$25,000 PROCESSING FORM JUL 8:20 2:20'"` . , DATE OF SUBMISSION: July 22, 2020 DEPARTMENT: Water Utilities SUBMITTED BY: Donald Stanton, Interim Director of Water Utilities PWT NAME I.Jeri--,-----____..„....g):2 (... SIGNATURE CONTRACT SUMMARY COMPANY NAME: Sprint Waste Services COMPANY ADDRESS: 1000 South Business Park Drive; Port Arthur,Texas 77640 COMPANY CONTACT: Roland/Sales [713-823-4847]; Bryan Speight/Mngr. [409-880-6330] COMPANY CONTACT#: 409-736-3600 CONTRACT AMOUNT: $105.00/hr(not-to-exceed) Xi TE 23 3 3 b i FUNDING ACCOUNT#: 410-1256-532.54-00 SUMMARY: Sprint Waste Services is a leading, privately-held, premier,full-service waste services company, providing waste collection and storage--servicing industrial areas along the Texas and Louisiana Gulf Coast. Sprint Waste agrees to contract with the Water Utilities Dept.to provide waste hauling for the Wastewater Treatment Plant, in the not-to-exceed amount of$105.00/hr(see attachment). FINANCE DIRECTOR k (;L��� , C1� l SLignature-Approved as to funds. / ! r lr PURCHASING MANAGER ,Alt-/-*,,, Signature JUL 8 230PM i ECIKL DATE SUBMITTED TO CITY ATTORNEY i / CITY ATTORNEY e ' `_ V_____/e / / , /, Signature-Approved as to for •. (For use by City Secretary's Office only) ASSIGNED FILE NAME: A -1)r I(\,- - LL)C6f-Q-' v`!QS SUBMITTED TO PURCHASING: -1 I 1 c I ZQZo WASTE HAULING SERVICES FOR WASTEWATER TREATMENT PLANT THIS AGREEMENT, made this day 2��of ,S �t +�� , 2020, by and between the City of Port Arthur, a municipal corporation organized unler the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Sprint Waste Services hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from August, , 2020 to . rbi , 2021. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Contractor will perform work as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: Waste hauling $105.00 per hour not to exceed$23,000.00 for Wastewater Treatment Plant 5. The term "Contract Documents" means and includes the following: a. Agreement b. Bid/Quote c. Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of , 2020. ATTEST: CITY OF PORT ARTHUR 11 B Y: 410341 ` She—. : - , t Ron Burton ' 117 City Secretary City Man.:-r Thal Signed on the IA_day of 1-Lj,k ,2020. ATTEST SPRINT WASTE SERVICES BY: ,fv 7� Z Sherri Bellard ` City Secretary Print Name: ,z tAi C6St' C Title: O -R #by S t1" r r O▪11.111 1113 SPRINT WASTE SERVICES, L. P. P.O. Box 904820 • Port Arthur, Texas 77640 • Telephone (409) 736-3600 • Fax i281) 277-1832 City of Port Arthur 6300 Proctor St Port Arthur, TX, 77640 Attention: Danny Thibodeaux Subject: Price List— Container Rentals and Hauling Sprint Waste Services would like to be the preferred vendor of Frac Tank, Vacuum Box, Dewatering Vacuum Box, Metal Lid Box, Dewatering Roll Tarp Box, Open Top Box, and Roll Tarp Box rentals, as well as the hauling of both hazardous and non-hazardous waste for all of City of Port Arthur and its different divisions. For this reason, we have included the following prices for our services: DAILY RENTAL RATES `Daily Rental Rates will be based on "calendar days" TANKS • 500 BBL Frac Tank $33.00/Day • 200 BBL Mini Frac Tank $33.00/Day • Poly Tank $30.00/Day ROLL OFF CONTAINERS • 20-yard Roll Tarp Box $8.00/Day • 25-yard Roll Tarp Box $8.00/Day • 25-yard Vacuum Box $28.00/Day • 25-yard Dewatering Vacuum Box 555.00/Day • 25-yard Hybrid Box $60.00/Day • 25-yard Metal Lid Box $18.00/Day • 25-yard Dewatering Roll Tarp Box $55.00/Day • 20-yard Open Top Box 57.00/Day • 30-yard Open Top Box $7.00/Day • 40-yard Open Top Box $7.00/Day SECONDARY CONTAINMENT BERMS • 12'X12'X1 Containment Berm $20.00/Day • 12'X25'X1 Containment Berm $22.00/Day • 12'X50.X1 Containment Berm $25.00/Day MISCELLANEOUS RENTALS • Chemical Hose $5.00 per foot/Day • Fittings for tanks/boxes $5.00/Day • Forklift Hopper $15.00/Day MISCELLANEOUS CHARGES Vacuum Trucks • 70 BBL Vacuum truck $105.00/per hour • 130 BBL Vacuum truck $115.00/per hour HEAVY TRUCK TRANSPORTATION (portal to portal) $115.00/hour END DUMP TRANSPORTATION (portal to portal) $120.00/hour PICKUP TRUCK TRANSPORTATION (portal to portal) $90.00/hour FUEL FEE 19.75% HSE & INSURANCE RECOVERY FEE 7% WASH OUT FEES COST PLUS 20% DISPOSAL FEES COST PLUS 20% DAMAGES I REPAIRS COST PLUS 20% ANALYTICAL / LAB TESTING COST PLUS 20% CANCELLATION (within 12 hours) will be charged a 4-hour minimum charge. Thank you for giving Sprint Waste Services the opportunity to service your company. Sincerely, Roland Guerra Mobile: 713.823.4847 I Office: 409.736.3600 I Fax: 281.277.1832 RGuerraa sprintwaste.com Sprint Waste Services ----1 ACORD' CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DO/YYYY) �..------ 7/1.2021 7/23/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES CONTACT 3657 BRIARPARK DRIVE,SUITE 700 PHONEFAX Eat): (A/C,No): HOUSTON TX 77042 E-MAIL 866-260-3538 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC If INSURER A: Starr Surplus Lines Insurance Company 13604 INSURED Sprint Waste Services LP INSURER B: Starr Indemnity&Liability Company 38318 1457871 P.O.Box 940820 INSURER c: Texas Mutual Insurance Company 22945 Houston TX 77094-7820 INSURER D: Argonaut-Midwest Insurance Company 19828 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 16878412 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD- POLICY NUMBER (MM/DD(YYYY)(MM/DD/YYYY), LIMITS A x COMMERCIAL GENERAL LIABILITY y y 10000674232(11 7 1'2020 7/1/2021 EACH OCCURRENCE g 1,000.000 CLAIMS-MADE OCCUR PREM SE$O Ea ofcCur TED ncel $ 100.000 X Deductible 55.000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1.000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 X POLICY X E a n LOC R PRODUCTS-COMP/OP AGG $ 2.000,000 OTHER: $ g AUTOMOBILE LIABILITY Y Y 1000636738201 7:1 2020 7/1 2021 (Ess acct deDISINGLE LIMIT $ 1 000.000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX _ AOUTOS ONLY X WKP AUToSULED BODILY INJURY(Per accident $ XXXXXXX HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX X AUTOS ONLY X AUTOS ONLY (Per accident) X MCS-90 $ XXXXXXX A X UMBRELLA LIAB XOCCUR Y y 1000336927201 7/1 2020 7/1'2021 EACH OCCURRENCE $ 25,000.000 X EXCESS LIAR CLAIMS-MADE AGGREGATE $ 25,000,000 DED RETENTION g $ XXXXXXX WORKERS COMPENSATION ( C AND EMPLOYERS'LUU3ILITY Y 0001225797/(TX) 7'1/2020 7/1/2021 X STATUTE SER D ANY PROPRIETOR/PARTNER/EXECUTroE INNI NIA �1-C2-641-445670-010 71/2020 711!2021 E EACH ACCIDENT $ 1,000,000 OFFICER/NEWER EXCLUDED? (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ 1,000,000 IDESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT s 1,000,000 A Contractor's Pollution y y 1000067423201 7/1/2020 7/1/2021 52.000.000 Per Occurrence Liability 52.000,000 Per Aggregate DESCRIPTION OF OPERATIONS f LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The General Aggregate applies per written contract. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 16878412 AUTHORIZED REPRESENTATIVE City of Port Arthur and their respective agents and employees PO Box 1089 Port Arthur TX 77641 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATI .All rights reserved The ACORD name and logo are registered marks of ACORD