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HomeMy WebLinkAboutJANUARY 19, 2021 REGULAR MEETING AGENDA THURMAN BILL BARTIE,MAYOR Energy RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM City of on CITY MANAGER COUNCIL MEMBERS: 4 J SHERRI BELLARD,TRMC INGRID HOLMES CITI SECRETARY CAL J.JONES nrl r/ ti THOMAS J. KINLAW III VAL TREND KENNETH MARKS ` "' CITY ATTORNEY DONALD FRANK,SR AG E N DA City Council Regular Meeting January 19, 2021 5 :30 p.m . NOTICE OF MEETING BY TELEPHONIC & VIDEOCONFERENCE In Accordance With Order Of The Office Of The Governor Issued March 16, 2020, The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled At 5:30 p.m. On January 19, 2021 [THERE WILL BE NO PUBLIC ACCESS TO CITY HALL FOR THE MEETING] By Telephonic And Videoconference In Order To Advance The Public Health Goal Of Limiting Face-To-Face Meetings (Also Called "Social Distancing") To Slow The Spread Of The Coronavirus (COVID-19). Any Person May Participate And Address The City Council By Dialing One Of The Following Toll Free Numbers And Entering The Meeting ID: 838-7845-7523 And Passcode: 917934 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary's Office, At (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur JANUARY 19, 2021 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Moses Councilmember Holmes Councilmember Jones Councilmember Kinlaw, III Councilmember Marks Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers B. Presentations (1) Presentation By TXDOT Regarding The Construction Project SH 87 (Gulfway Drive) From Woodworth (US 69/96) To The Port Of Port Arthur (Terminal Road). (2) Presentation By Staff Regarding The November 2020 Financial Report C. Employee Recognition — None D. Correspondence — None \ r AGENDA January 19, 2021 III. PETITIONS & COMMUNICATIONS - CONTINUED E. Discussion (1) Discussion And Possible Action Regarding A Request Made By The City Of Port Arthur Section 4A Economic Development Corporation To Hold A May 1, 2021 Special Election As It Pertains To A Ballot Proposition Regarding The Utilization Of Section 4A Sales And Use Tax For Public Park Facilities, And Other Park Purposes IV. PUBLIC HEARINGS — 6:00 P.M. V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes June 16, 2020 Special Meeting June 23, 2020 Regular Meeting July 21, 2020 Regular Meeting August 4, 2020 Regular Meeting August 4, 2020 Special Executive Meeting August 18, 2020 Regular Meeting August 31, 2020 Emergency Meeting September 1, 2020 Regular Meeting AGENDA January 19, 2021 VI. CONSENT AGENDA — CONTINUED D. Resolutions (1) P.R. No. 21651 — A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water And Wastewater Treatment Chemicals For Utilities Operations Department With Brenntag Southwest, Inc., DXI Industries, Inc., Pencco, Inc., And Shannon Chemical Corp. With A Total Projected Budgetary Impact Of $320,165.00. Budgeted Funds Are Available In Water Purification And Wastewater Treatment Divisions Account Nos. 410-1252- 532.29-02 & 410-1256-532.29-02, Treatment Chemicals (2) P. R. No. 21703 - A Resolution Authorizing The City Manager To Amend The Contract For The Hauling Of Waste From The Main Wastewater Treatment Plant To The Port Acres Wastewater Treatment Plant With Sprint Waste Services Of Port Arthur, Texas For An Additional Amount Of $17,000.00 To A New Projected Budgetary Amount Of $40,000.00 From Account Number 410-1256- 532.59-00 (Other Contractual Services) (3) P.R. No. 21719 - A Resolution Authorizing An Excavation Permit To Be Issued Pursuant To Chapter 94, Article VII (Excavations) Of The Code Of Ordinances, For Approximately 60.00-Acres Of Land Out Of A 234.050-Acre Tract Of Land Being Situated In The Wm. McFaddin Survey, Section No. 10, Abstract No. 415, Port Arthur, Jefferson County, Texas. E20-01 - Mary E. Young Properties (4) P.R. No. 21729 - A Resolution Amending Resolution No. 20-283 As It Relates To The Purchase Of Sole Source Polymers And Correcting Products And Pricing With No Increase In The Approved Estimated Combined Budgetary Impact Of $1,645,000.00. Funding Available In Water Utilities Account Nos. 410-1252-532.29-02, $1,510,000.00, (Water Treatment Chemicals) And 410-1256- 532.29-02, $135,000.00 (Wastewater Treatment Chemicals) J AGENDA January 19, 2021 VI. CONSENT AGENDA — CONTINUED (5) P. R. No. 21735 - A Resolution Authorizing The Third Year (Final Renewal) Of The Contract For The Purchase Of Liquid Sodium Bisulfite For The Utilities Department With Commercial Chemical Product, Inc. DBA Purify, Of Houston, Texas, With A Projected Budgetary Impact Amount Of $120,600.00. Funds Are Available In Utilities Account No. 410-1256-532.29-02, Treatment Chemicals (6) P.R. No. 21738 - A Resolution Authorizing The Second Year (First Renewal) Of The Contract With SirsiDynix Of Lehi, Utah For The Integrated Library System (ILS) At The Port Arthur Public Library In The Amount Of $16,027.15. Funds Are Available In Library Account No. 001-1403-551.59-00 (7) P.R. No. 21739 - A Resolution Authorizing The City Manager To Enter Into An Agreement With Industrial And Commercial Mechanical Of Beaumont, Texas Through The Buyboard Cooperative Purchasing Program Contract No. 558-18 To Replace The Current HVAC Package Unit And Ductwork For The West Side Of Rosehill Manor In The Amount Of $32,538.00. Funds Available In Civic Center Account Number 001-1061-518-32-00 (8) P.R. No. 21740 - A Resolution Authorizing The Fire Department To Purchase Six (6) Motorola APX6000 Portable Radios And Accessories From Motorola Solutions Under HGAC Contract #RA05- 18 With Funds Awarded From The 2020 State Homeland Security Program (SHSP) Grant In The Amount Of $27,743.04 With No Cash Match Requirement. Funding Available In Account 107-1118- 521.25-00, Project Code R20383. (9) P.R. No. 21741 — A Resolution Awarding A Contract To DD Demolition, LLC In The Amount Of $34,300.00 And Authorizing The Execution Of A Contract By The City Manager For Demolition Of Five (5) Residential Structures With Transite (Group E-T) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Services) AGENDA January 19, 2021 VI. CONSENT AGENDA — CONTINUED (10) P.R. No. 21745 - A Resolution Authorizing An Amendment To Resolution 20-296 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed $7,500 And A Total Contract Amount Of $184,500. Funding Is Available In The Finance Department Professional Services Account #001-1031- 515.54-00 (11) P. R. No. 21758 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $249,185.00 With The City Of Port Arthur Health Department For Covid-19 Testing And Other Activities That Prevent, Prepare For And Respond To The Coronavirus Funded Through The Department Of Housing And Urban Development (12) P. R. No. 21759 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $43,505.00 With The City Of Port Arthur Development Services Department To Install Safety Glass Panels At Customer Service Counters And Cost For Security Screening At City Hall Funded Through The Department Of Housing And Urban Development (13) P. R. No. 21760 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $32,750.00 With Bob Hope School For The Purchase Of Chromebooks And Hotspots For Its Students Funded Through The Department Of Housing And Urban Development (14) P. R. No. 21761 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement With Catholic Charities In The Amount Of $44,250.00 To Administer The City Of Port Arthur Utility Assistance Program Funded Through The Department Of Housing And Urban Development AGENDA January 19, 2021 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 21744 - A Resolution Appointing And/Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation (2) P.R. No. 21746 — A Resolution Appointing A Member Or Members To The Pleasure Island Advisory Commission B. Ordinances — Non-Consent (1) P. O. No. 6926 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code (2) P.O. No. 6927 - An Appropriation Ordinance Amending The City Of Port Arthur Section 4A Economic Development Corporation Budget For The Fiscal Year Beginning October 1, 2020 And Ending September 30, 2021 By $8,000 For The General Fund (3) P.O. No. 6928 — An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur As It Pertains To Attendance And Leave Is Hereby Amended By Adding Section 78-190 — Providing For An Extension Of The City's Emergency Paid Sick Leave Policy Through March 31, 2021 (4) P.O. No. 6930 - An Ordinance Of The City Council Of Port Arthur, Texas, Authorizing Participation With Other Entergy Service Area Cities In Matters Concerning Entergy Texas, Inc. At The Public Utility Commission Of Texas In 2021; Authorizing The Hiring Of Lawyers And Rate Experts; Authorizing The City's Participation To The Full Extent Permitted By Law At The Public Utility Commission Of Texas; Finding That The Meeting Complies With The Open Meetings Act; And Declaring An Effective Date (5) P.O. No. 6931 — An Ordinance Authorizing The City Manager To Enter Into A Contract With Scrapworks Recycling Of Port Arthur, Texas, For The Hauling & Recycling Of Scrap Metal & White Goods With The Option To Renew For Two Additional One Year Periods V AGENDA January 19, 2021 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT (6) P.O. No. 6932 — An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur Adding Section 78-191 To The Code Of Ordinances — Providing For A COVID-19 Health And Safety Policy VIII. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On January 20, 2021. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure;Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council,shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed, After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items, After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.