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HomeMy WebLinkAboutPR 14726: TEXAS DEPT. OF STATE HEALTH SERVICES - MEDICAL SPECIAL NEEDS PROJECTMemorandum City of Port Arthur, Texas Heald: Depart»rei:t TO: Stephen Fitzgibbons, City Manager FROM: Yoshi D. Alexander, MBA-HCM, Health Director DATE: May 13, 2008 SUBJECT: Proposed Resolution No. 14726 Authorization to Accept Grant Funds from the Texas Department of State Health Services for A Medical Special Needs Project RECOMMENDATION It is recommended that the City Council approve P.R. No. 14726, authorizing the City of Port Arthur to accept additional grant funding from the Texas Department of State Health Services Public Health Emergency Preparedness Discretionazy Funding in the amount of $607,031. BACKGROUND Due to FY 2006 and FY 2007 carry over funds for public health emergency preparedness projects, local health departments were encouraged to apply for some of this funding to meet identified gaps in preparedness that cannot be met with current funding levels. Unfortunately, these funds cannot be used to re-instate .lost funds used to support recurring, day to day operational activities. These are one-time funds that can be used to implement approved projects that address one or more critical tasks in the current work plan. Since the health department will function as a site to treat first responders and their families in case of a man made or natural disaster; these funds will be used to purchase a generator to allow the health department to remain functional during an event. There are also funds to purchase supplies for a local medical special needs shelter in case of a disaster. The second proposal is a regional project to provide training, and purchase medical and other supplies for all local health departments in Public Health Region 6/5 south for medical special needs. The region also requested that the City of Port Arthur serve as the fiscal agent for this project. The deadline to complete both projects is July 31, 2008. BUDGETARY AND FISCAL EFFECT The local project was awarded at $74,171 and the regional project at $532;860, to purchase a generator for the health department, 800 MHZ radios and other supplies; training, education, and travel. STAFFING EFFECT None. SUMMARY It is recommended that the City Council approve P.R. No. 14726, authorizing the City of Port Arthur to accept additional grant funding from the Texas Department of State Health Services Public Health Emergency Preparedness Discretionary Funding project in the amount of $607,031, and for the City of Port Arthur to serve as the fiscal agent. P. R. NO. 14726 5/13/08-yda RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO ACCEPT ADDITIONAL GRANT FUNDS FROM THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES DISCRETIONARY FUNDING PROJECT IN THE AMOUNT OF $607,031 AND TO SERVE AS THE FISCAL AGENT FOR PUBLIC HEALTH REGION 6/5 SOUTH AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONTRACT WHEREAS, the City Council authorized the Health Department to participate in a public health regional project by applying for one-time Public Health Preparedness Discretionary (Carry Over) Funding and approved the City of Port Arthur to serve as the fiscal agent by P.R. No. 14492 on December 18,.2007; and, WHEREAS, the City of Port Arthur has been awarded $74,171 to purchase a generator for the second floor of the health department and other supplies to operate a medical special needs shelter; and, WHEREAS, the City of Port Arthur Health Department has also been awarded $532,860 for a regional project to provide training, purchase supplies, and develop local and regional plans for Public Health Region 6/5 South; and, WHEREAS, this is one-time funding and both projects have to be completed by July 31, 2008 as denoted in Exhibit "A." NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PO12T ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. P. R. NO. 14726 Page 2 - 5/13/08 Section 2. That, the City Council of the City of Port Arthur hereby authorizes the acceptance of one-time public health prepazedness discretionary funding in the amount of $607,031, and approval for the City of Port Arthur to serve as the fiscal agent for the Public Health Region 6/5 south project and authorizing the City Manager to execute this Amendment to the contract in substantially the same form as Exhibit "A." Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of May 2008 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: Mayor ATTEST: Terri Hanks, Acting City Secretary P. R. NO. 14726 Page 3 - 5/13/08 APPROVED AS TO FORM: Mark Sokolow, City Attorney APPROVED FOR ADMINISTRATION: ~~~~~-~ Stephen Fitzgibbons, City Manager oshi D. Alexander, MBA-HCM irector of Health Services EXHIBIT "A" DEPARTMENT OF STATE HEALTH SERVICES -- ~, Amendment To The Department of State Health Services (DSHS) and Port Arthur City Health Department (Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2008-022933 (Contract) in accordance with this Amendment No. OO1B CPS- BIOTERRORISM PREPAREDNESS , effective 02/08/2008. This Amendment is necessary because new discretionary funds have been awarded by CDC. Therefore, DSHS and Contractor agree as follows: SECTION II. PERFORMANCE t2EASURES: is zevised to add the following paragraph: Addition~il fundine under this contr~ut amendment is fur conmlction of activities anti ncrformancc measures as outlined in the attached Exhibit C. Discretionary Ftmdin~~ Project. FY 21108. Department of State Health Services Signature of Authorized Official Date: Bob Bumette, C.P.M., CTPM Director, Client Services Contracting Uni[ 1 100 WEST 49TH STREET AUSTIN, TEXAS 78756 (512)458-7470 Bob.Burnette n dshsstate.tx.us Contractor Signature of Authorized Official Date: Name: Stephen Fitzgibbons. Title: City Manager Address: P 0 Box 1089 Port Arthur, TX 77641 Phone: (409)83-8101 Email: Page - I of 1 DEPARTMENT OF STATE HEALTH SERVICES 'i~ ~~ 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 CATEGORICAL BUDGET CHANGE REQUEST OSHS PROGRAM: CPS-BIOTERRORISM PREPAREDNESS CONTRATOR: PORT ARTHUR CITY HEALTH DEPARTMENT CONTRACT NO: 2008-022933 CONTRACT TERM: 09/01/2007 THRU: 07/31/2008 BUDGET PERIOD: 09/01/2007 THRU: 07/31/2008 CHG: 0018 DIRECT COST`(OBJECT CLASS CATEGORIES)' ;:' `" Current Approved Budget (A) Revised Budget (B) Change Requested Personnel $65,827.00 $65,827.00 $0.00 Fringe Benefits $28,306.00 $28,306.00 $0.00 Travel $1,255.00 $31,561.00 $30,306.00 Equipment $0.00 $68,971.00 $68,971.00 Supplies $914.00 $6,114.00 $5,200.00 ConVactual $0.00 $51,000.00 $51,000.00 Other $800.00 $452,354.00 $451,554.00 Total Direct Charges $97,102.00 $704,133.00 $607,031.00 INDIRECT COST" .Base ($) $0.00 $0.00 $0.00 Rate (%) 0.00% 0.00% 0.00°h Indirect Total $0.00 $0.00 $0.00 PROGRAM,INGOME, _ .: ., ..: Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 LIMITS/RESTRICTIONS; ': ' Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0.00 $0.00 SUMMARY.'., Cost7otal $97,102.00 $704,133.00 $607,031.00 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $97,102.00 $704,133.00 $607,031.00 Total Reimbursements Limit $97,102.00 $704,133.00 $607,031.00 JUSTIFICATION- Increase in funding due to addition of Discretionary Funding Project. Financial status reports are due: 12/31/2007, 03/31/2008, 06/30/2008, 09/30/2008 DEPARTMENT OF STATE HEALTH SERVICES P~ -_ ~ ~~ ~p ~ ~q, 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 EQUIPMENT LIST CHANGE REQUEST DSHS PROGRAM: CPS-BIOTERRORISM PREPAREDNESS CONTRACTOR: Port Arthur City Health Department CONTRACT TERM: 09/01/2007 THRU: 07/31/2008 BUDGET PERIOD: 09/01/2007 THRU: 07/31/2008 CONTRACT N0:2008-022933 CHG: OO1B PREVIOUS EQUIPMENT LIST .'Item # Egtipment Description ~ ... Units' UriE Cost. 'Total; $ $ I $ $ I ~ $ $o.oo NEW EQUIPMENT LIST Item # Equipment Deescription;, : Units ~ _: Unit Cost Total Electrical Generator 80 KW Guardian Elite by Generac Power Systems, Inc. Liquid 1 cooled Gas Engine Generator VS Engine, 4.6 1 779.00 $36 $36,779.00 Liters, 3.55 X 3.54 Bore and Stroke respectively; , Hardened valve seats and hydraulic valve lifters. Radios Motorola Two-way ~ radios with 3600/9600 interoperability software 2 110V single unite universal tri-them charger. 6 $3,367.00 $20,202.00 NICD 1525 MAH 7.5V battery, microphone remotes Baker and belt Gi Temp Beds Five beds per cart, two i carts EPS # TB5000 System to include, 5 each 3 I TB100 TEMPS Beds, 350# Rated, Blue Mesh ~ 2 ! $5,995.00 $11,990.00 ~ Each with TRiage I>D>System Storage Cart ~ i w/water-Proof Dust Cover-Color Blue. I ~ j $ $68,971.00 EXHIBIT C Discretionary Funding Project FY 2008 1 e ..1 No...o..f A....I:rooks fi}~r „fn.,rr errh~~~ GoaUObjective Performance Measures Action Steps by Applicant End Date Centers for Disease By July 31, 2008, capability to 1. Develop plans, policies and procedures to coordinate 7/31/08 Control and Prevention provide services and care to sustain delivery of mass care services for shelters of last resort (CDC) the health and well-being of medical that may also be used as a medical special needs shelter. Public Health Emergency special needs individuals during the a. Purchase seven (7) medical special needs caches Preparedness (PHEP) prevention, response and recovery specific [o medical special needs persons Cooperative Agreement: phases of a disaster will be enhanced. b. Purchase seven (7) medical special needs caches specific to pediatric special needs 2. Train personnel in medical special needs operation. a. Train personnel in shelter operation to include medical special needs shelters 3. Develop amulti-jurisdictional Shelter Operation Task Force. 4. Develop a Pediatric Medical Special Needs Workgroup. 5. Develop a training manual for pedianic medical special needs. 6. Develop regional standard Medical Special Needs Shelter operation guidelines for medical special needs shelter operation. 7. Develop plans and procedures for coordinating with other agencies to meet basic needs during evacuation. a. Purchase of identification vests (a) Goal/Objective (b) Perfomtance Measures (c) Action Steps by Applicant (d) End Datc CDC PREP Target By July 31, 2008, address the 1. Purchase and install one (1) back-up 80 KW '7/31/08 Capability 6B: immediate needs of the community generator. Emergency Public including medical special needs, in Information and Warning, case of a natural, man-made, 2. purchase six (6) two-way radios to maintain _ i CT 7; Target Capability pandemic or catastrophic event that interoperability 6E: Mass Prophylaxis, CT would warrant either mass clinics or 1 and CT 2. Pandemic local shelter activation 3. Purchase supplies for a local medical special InFluenza Goal 6: Control; a. Point of Dispensing (POD) Site Target Capability 6A: Accessibility/ Operation. Cache for needs shelter Medical Surge, CT la (vi); medical special needs, other supplies, Target Capability 6C: antivirals, immunizations, 4. Purchase supplies for POD sites Mass Prophylaxis, CT I. refiigeration, equipment, etc. to remain accessible and operable will be available. b. Interoperable Communication. Communication between POD managers, local public health, law enforcement, and emergency management will be enhanced. c. Supplies. Immediate additional bed capacity for medical special needs individuals, and sheets, blankets, pillows, etc. will contribute to local preparedness in case of shelter activation.