HomeMy WebLinkAboutPR 14738: SETX BUILDING SERVICE - JANITORIAL SERVICESMEMORANDUM
POLICE DEPARTMENT
PORT ARTHUR
TO: Stephen Fitzgibbons, City Manager. ~ DATE: May 20,.2008
FROM: Mark Blanton, Chief of Police
RE: PR 14738
RECOMMENDATION:
The Police Department recommends that the City Council award the contract for
Janitorial Services for the Police and Municipal Court building to Robert L. Bodin dba
Southeast Texas Building Service of Nederland, Texas. Robert L. Bodin dba Southeast
Texas Building Service of Nederland, Texas tendered a bid of $3,380.00 per month
($40,560.00 per year) for cleaning of the Police and Municipal Court building.
BACKGROUND:
The Port Arthur Police Department employs over 150 people and serves clientele on a
24-hour basis, 365 days of the year. The Municipal Court of the City of Port Arthur has
primazy jurisdiction in Class C and most traffic law violation cases, which occur in Port
Arthur. The continuous basis on which these two entities operate requires that a
contractor be retained to provide janitorial services to both buildings seven days per
week. Frequent cleaning of the building is required to ensure a safe and sanitary
workplace. The current contract has reached its end and provisions for janitorial services
for the next 12 months must be made.
On April 30, 2008, four bids were submitted:
CCAP dba SanServe Building Services, $5,946.24 per month, with a total of $71,354.88
annually.
Starco Solutions, $4,560.00 per month, for a total of $54,720.00 annually.
World Technical Services, Inc., $5,067.40 per month, for a total of $60;808.80
Southeast Texas Building Service, $3,380.00 per month, with a total cost. of $40,560.00
annually.
BUDGET/FISCAL EFFECT:
F ,gas f~",,, , . ~~r i;l Accrl . l -: 101-5_.. _ ~ c a:__
i.!l aililel]a1KC} aila \V CCc 'dpplG4l'il In Ii1C last t3lldgl;'t j)i i)~c'Sa.
STAFF/EMPLOYEE EFFECT:
This contract will have no effect on staffing or personnel.
SUMMARY:
The Police Department recommends that the City Council award the contract for
janitorial services for the Police and Municipal Court building to Robert L. Bodin, dba
Southeast Texas Building Service, Nederland, Texas, for cleaning of the Police
Department and Municipal Court building.
ark Blanton, Chief of Police
Rebecca Underhill
Director of Finance
P.R. No. 14738
SB/sz 5120/08
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT TO THE LOWEST
RESPONSIBLE BIDDER AND AUTHORIZING EXECUTION OF THE
CONTRACT FOR JANITORIAL SERVICES FOR THE PORT ARTHUR
POLICE DEPARTMENT AND MUNICIPAL COURT BUILDING TO
SOUTHEAST TEXAS BUILDING SERVICE, NEDERLAND, TEXAS, IN THE
AMOUNT OF $40,560.00 PER YEAR FOR THREE YEARS AND CHARGED TO
ACCOUNT NUMBER 001-1101-521.32-00
WHEREAS in response to bids for cleaning and other janitorial services for the
Police Department and Municipal Couit building; Robert L. Bodin, dba Southeast Texas
Building Service of Nederland, Texas was the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby awards the Contract for.
Janitorial Services for the Port Arthur Police Department acid Municipal Court building to
the lowest responsible bidder, to wit: Robert L. Bodin, dba Southeast Texas Building
Service, Nederland, Texas, and;
THAT, the Mayor and City Manager of the City of Port Arthur are hereby
authorized and directed to execute on behalf of the City of Port Arthur, a contract, a copy
of which is attached hereto as Exhibit "A", between the City of Port Arthur and Robert L.
Bodin, dba Southeast Texas Building Service, Nederland, Texas, for the contract price of
Forty thousand five hundred sixty dollars ($40,560) per year for three years; and,
THAT the City can terminate this contract at its convenience, which includes but
is not limited to, funding not being available in any budget cycle with thirty (30) days
v; ri,te:i noiicc; ~t,td,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of
A.D., 2008 at a Meeting of the
City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST:
Terri Hanks, Acting City Secretary
APPROVED AS TO FORM:
~~ _~~--~
Mark Sokolow, City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Rebecca Underhill, Finance Director
EXHIBIT "A"
JANITORIAL SERVICES CONTRACT
FOR POLICE
11:iJ lj~i 1:L~C`JitT\ 1, ^~auc liit~ d'd}' Oi hiJJ D)' a;1Q CiCiR'c'2ll
the City of Port Arthur; a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and Southeast Texas Buildin>; Service,
herein acting by and through Robert L. Bodin, hereinafter called "CONTRACTOR"
agree as follows:
WITNESSETH: That for and in consideration of the payments, terms, conditions,
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
The term of this contract shall be from July 1, 2008 to July 1, 201 I. The City
can terminate this contract at its convenience, which includes, but is not
limited to, funding not being available in any budget cycle with 30 days
written notice.
2. The Contractor agrees to perform all the work described in the specifications;
and contract documents and comply with the terms therein for the sum of
$40,560 annually.
3. The term "Contract Documents" means and includes the following:
(A) Agreement
(B) Information for Bidders
(C) BID
(D) General Conditions
(E) Specifications
This agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
5. The City can terminate this contract at its convenience, which includes, but is
not limited to, funding not being available in any budget cycle with thirty (30)
days written notice.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each
of which shall be deemed an original on the date first written above.
Signed on the day of , 2008.
ATTEST
CITY OF PORT ARTHUR
BY
Signed on the day of , 2008
ATTEST CONTRACTOR
BY