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Home My WebLink AboutPR 14751: BUDGET AMENDMENT - NURSE-FAMILY PARTNERSHIP GRANTMemo to: Stephen Fitzgibbons,-City Manager From:Yoshi D. Alexander, MBA-HCM, Director of Health Services Date: May 29, 2008 Re: P.R. Resolution No. 14751 Attached is P.R. Resolution 14751 that we spoke about on yesterday. This resolution amends the original budget that was submitted for the Nurse Family Partnership grant. The Texas HHSC has' reviewed our grant proposal and has requested that we increase the budget by $2,400 to allow for additional computers. They have also invited us to attend a meeting on June 11, 2008 in Austin, TX to discuss the proposal and to bring a copy of the attached resolution if approved. Thanks for your assistance. Cc: Mark Sokolow, City Attorney Memorandum City of Port Arthur, .Texas Health Department TO: Stephen Fitzgibbons, City Manager FROM: Yoshi D_ Alexander, MBA-HCM, Health Director DATE: May 28, 2008 SUBJECT: Proposed Resolution No. 14751 Authorization to Amend the Budget for a Grant Proposal to the Texas Health and Human Services Commission for aNurse-Family Partnership Grant RECOMMENDATION It is recommended that the City Council approve P.R. No. 14751, authorizing the City of Port Arthur to approve an amendment to the budget submitted with a grant proposal to the Texas Health And Human Services Commission for aNurse-Family Partnership grant in the amount of $499,584. BACKGROUND The Health Department submitted a grant proposal on Apri14, 2008 to the State of Texas, by and through the Texas Health and Human Services Commission (HHSC) to support the establishment and operation of local Nurse-Family Partnership (NFP) programs to provide educational, health, guidance, and other resources for ]ow-income, Medicaid eligible, fast-time .pregnant women during pregnancy, and during the first two yeazs of their infant's life through visits by highly trained registered nurses. This grant will provide for five (5) additional full-time registered nurses, one full-time clerical support person, and will allow for a caseload of 100 families each yeaz. The Health Department ab-eady sees the majority of the tazgeted population in its WIC, STD, and TB clinics. If funded, this program will be extremely beneficial for the City of Port Arthur and the target group oflow-income, first-time mothers and their infants. The Texas HHSC has reviewed the City of Port Arthur's proposal and is recommending a budget revision to increase the first yeaz budget,by $2,400 to purchase two additional computers for the Nurse Supervisor and data entry/clerk. BUDGETARY AND FISCAL EFFECT The original grant request was for $497,184. This budget amendment of $2,400 will increase the total grant request to $499,584 for Yeaz 1 and $475,367 for Yeaz 2 if refunded to cover personnel and fringe benefits, supplies, training, education, and travel. HHSC will awazd grant funds for approximately 90% of the grantee's total annual base budget and grantees aze expected to contribute the remaining 10% from local match funds. STAFFING EFFECT The grant will fund six (6) full-time employees (5 nurses and 1 data entry support person) contingent upon available grant funding. 'Stephen Fitzgibbons, City Manager PR No 14751 Page 2 SUMMARY It is recommended that the City Council approve P.R. No.14751, authorizing the City of Port Arthur to amend the budget that was submitted with a grant proposal to the Texas Health And Human Services Commission for aNurse-Family Partnership grant. The revised budget is for $499,584 with the understanding that HHSC will awazd grant funds at approximately 90% of the total annual base budget and grantees are required to contribute the remaining 10% from local match funds. P. R. NO. 14751 5/28//08-yda RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO AMEND THE BUDGET OF A PROPOSAL SUBMITTED TO THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION FOR ANURSE-FAMILY PARTNERSHIP GRANT IN THE AMOUNT OF $499,584 WHEREAS, the State of Texas, by and through the Texas Health and Human Services Commission (HHSC) is seeking grant proposals from eligible entities to support the establishment and operation of local Nurse-Family Partnership (NFP) programs to provide educational, health, guidance, and other resources for low-income, first-time pregnant women during pregnancy, and during the first two years of their infant's life through visits by highly trained registered nurses; and, WHEREAS, this grant will provide for five (5) additional full-time registered nurses and one (1) full-time clerical support person, and will allow for a caseload of 100 families; and, WHEREAS, HHSC will award grant funds for approximately 90% of the grantee's total annual base budget and grantees are expected to contribute the remaining 10% from local match funds; and, WHEREAS, upon review of the grant proposal, the Texas HHSC has requested that the City of Port Arthur amend its budget by $2,400 to allow for additional computers for full-time staff. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P. R. NO. 14751 Page 2 - 5/28/08 Section 1. That, the facts and opinions in the preamble aze true and correct; Section 2. That, the City Council of the City of Port Arthur hereby authorizes an amendment increasing the previously submitted budget by $2,400 for the Nurse- Family Partnership grant through the HHSC, bringing the total amount of the grant to $499,584 as delineated in the proposed budget attached as Exhibit "A," with the understanding that the grant requires a 10% local match or $49,958 for Yeaz 1 and $47,537 for Yeaz 2 if funded. Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of June 2008 A.D., at a Regulaz Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: ATTEST: Mayor Terri Hanks, Acting City Secretary P. R. NO. 14751 Page 3 - 5/28/08 APPROVED AS TO FORM: ~,!~ ~~, Mark Sokolow, City Attorney APPROVED FOR ADMINISTRATION: Stephen Fitzgibbons, City Manager c~ n ) ~G~/ oshi D. Alexander, MBA-HCM irector of Health Services ~A~PPR~OVED FOR AVAILA/BILIT,Y OF FUNDS: I'~.t_Jhel' c.. ~[~.Q~..k._C..~. Rebecca Underhill, CPA, Director of Finance EXHIBIT "A" Attachment H2 HHSC Nurse-Famil Partnershi Bud et Tem late: 100 Families Fora 2008 start=u City ofPortArthur Personnel Costs IncreaselY Base Sala Fringe Benefits 3.0% 44°h Total % Effort Year 1 Year 2 Total Nurse Su ervisor 53,227 $ 23,420 $ 76,647 100% $ 76,647 $ 78,946 $ 155,593 Nurse Home Visitor 1 49,462 21,763 71,225 100% 71,225 73,362 144,587 Nurse Home Visitor 2 49,462 21,763 71,225 100% 71,225 73,362 144,587 Nurse Home Visitor 3 ~ 49,462 21,763 71,225 100% 71,225 73,362 144,587 Nurse Home Visitor4 49,462 21,763 71,225 100°k 71,225 73,362 144,587 Data Entry/Support Person 25,438 11,193 36,631 100% 36,631 37,730 74,360 Sub-Total Personnel 398,179 410,124 808,303 Administrable Costs (Please adjust to local costs - Office Su lies $ 600 er nurse rear 3,000 3,090 ~ 6.090 Client Su ort Materials $ 50 er fami r ear 5,000 5,150 ~ 10,150 Co iesofformslfacilitators $ 40 erfamil rear ~ ~ 4,000 4,120 8,120 Posta e $ 5 erfamil r ear 500 515 1,015 Com uters wl Software $ 1,200 6 er team 7,200 - 7,200 Com uter Network Fees $ 50 r month 600 618 1,218 Cellular Phones $ 120 r hone per nurse 600 600 Cellular Usa a Fees $ .900- er nurse er ear 4,500 4,635 9,135 Medical ffi Pro ram Su lies - $ 1,000 er NHV Yr 1; haH that Yrs 2 8 3 4,000 2,060 6,060 Professional Develo ment $ 800 er nurse er ear 4,000 4,120 8,120 Milea a 20 tri s/famil r 10 mUtri $ 0.506 er mile 10,100 10,403 20,503 Sub-Total (Administrative) 43,500 34,711 78,211 Total Cost Personnel & Administrative 441,679 444,835 886,514 NFP Services - Yr1 Yr2 +3% Pro ram Develo ment Fee $3,724 - 3,724 - - 3,724 NFP Data & Re ortin S stem Set-U $1,303 1,303 _ .Q. Nurse Core Education Tuition $3,615 er NHV 14,460 - 3,615 18,075 Su ervisor Core Education Tuition $4,267 er Su v. 4,267 4,267 8,534 Nurse Education Materials $459 er NHV and Su v. 2,295 918 3,213 On oin Nurse Education $0 $1,439 1,439 1,439 Technical Assistance $8,068 $8,311 8,068 8,311 16,379 Total Cost Nurse-Family Partnership Services 34,117 .18,550 52,667 Nurse-Famil Partnershi Travel Costs Airfare/HotellMeals Travel: Grantee staff to Education Unit 2 $ 1,500 er NHV and Su v. 7,500 3,000 10,500 Travel: Grantee staff to Education Unit 3 $ 1,500 per NHV and Supv. 7,500 3,000 10,500 Total Costs of Travel 15,000 6,000 21,000 Additional Costs NCAST Re istration See narrative 3,950 1,580 ~ 5,530 NCAST Materials See narrative 1,984 1,548 3,532 NCAST Travel See narrative 1,816 1,816 3,632 PIPE Trainin Materials See narrative 1,038 1,038 2,076 TOTAL ANNUAL BASE BUDGET $499,584 5475,367 S 974,951 NOTE: HHSC will award grant funds for approximately 90 percent of the Grantee's base budget Grant recipients are expected to contribute the remaining 10 percent of the Total Annual Base Budget For example, if a Total Annual Base Budget for one year is $467,575, the Grantee is expected to contribute approximately $46,757 and HHSC will award approximately $420,181. NOTE:.This budget is for an implementation to be launched in 2008. If the program will launch after 2008, please contact the Nurse-Family Partnership National Office to obtain an updated version of the sample budget NFP RFP -Attachment H2_Budget_t00Family.>as ® Copyright 2006 Nurse-Fatuity Partnership. All rights reserved. Pdntetl 29/OS/DB 8:47 AM