HomeMy WebLinkAboutE. 3/4-TON TRUCK City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10-24-02
REFERENCE
NUMBER
3-4TON03.DOC
SUBJECT
Award of Bid for One (1) 3/4-Ton Truck w/Utility Body for
the Utility Operations Department, Wastewater
Treatment Division.
PAGE
1 of 1
RECOMMENDATION
We recommend the City Council award the bid for the purchase of one (1) 3/4-Ton Truck w/Utility
Body to Philpott Ford, in the amount of $27,489.
BACKGROUND
This truck will replace existing vehicle #1037 in the Utility Operations Department, Wastewater
Treatment division. Personnel that maintain and operate wastewater lift stations utilize this type of
truck. Twelve bid packets were sent out and three bids were received on October 23, 2002. The
HGAC price is also shown below.
Bidder Bid Amount
Delivery Schedule HGAC Fee Total Bid
Philpott Motors
Nederland, TX
$27,489 90-120 days
Barrett Motor Company
Tyler, TX
$29,232 120-270 days
Triangle Chevrolet, inc.
Port Arthur, TX
$28,566 90-180 days
HGAC (Philpott) $27,659 90-120 days $1,000
Houston, TX
$28,659
The lowest and best bid meeting the specifications is from Philpott Motors, of Nederland, Texas and
is therefore recommended for award. Triangle Chevrolet's bid is 3.92% ($1,077) above the Iow bid.
BUDGET/FISCAL EFFECT
This equipment is budgeted in the current equipment replacement fund at $28,000, account no. 625-
1801-532.93-06, leaving a positive balance of $511. tn FY00, we purchased two similar trucks for
$26,323 each, reflecting a 4.4% increase.
PREPARED BY:
DS:KE /4¢~
APPROVED BY
DISPOSITION BY COUNCIL:
PROCESSED
BY
CiTY
SECRETARY
City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10-24-02
REFERENCE
NUMBER
3-4TON03.DOC
SUBJECT
Award of Bid for One (1) 3/4-Ton Truck w/Utility Body for
the Utility Operations Department, Wastewater
Treatment Division.
PAGE
2 of 2
STAFFING/EMPLOYEE EFFECT
No effect on staffing.
SUMMARY
The bid from Philpott Ford is the lowest and best bid for this equipment, and is therefore
recommended for award in the amount of $27,489. This purchase is to be charged to account 625-
1801-532.93-06.
RECOMMENDED:
D'~n iel Shepherd
Director of Utility Operations
Transportation Director
~h Broussard
Purchasing Manager
Rebecca Underhill
Director of Finance
625
1801
532
93
06
Equipment Replacement Fund
Water Utilities
Motor Vehicles
Wastewater Treatment
xc: Kelly EIdridge
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
[']APPROVE mOTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE