HomeMy WebLinkAboutD. CREW CAB TRUCK City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT PAGE
NUMBER Award of Bid for One Crew Cab Truck w/Utility Body for
10-24-02 C_CAB03.DOC the Utility Operations Department, Water Distribution 1 of 1
Division.
RECOMMENDATION
We recommend the City Council award the bid for the purchase of one (1) Crew Cab Truck w/Utility Body
to Philpott Motors, in the total amount of $32,389.
BACKGROUND
This truck will replace an existing truck (#1009) identified in the equipment replacement fund budget for
the Utility Operations Department, Water Distribution division. Trucks of this type are used in various
operation and maintenance activities of this division, primarily leak repair. Twelve bid packets were sent
out and two (2) bids were received on October 23, 2002. HGAC price is also shown below.
Vendor Bid Amount HGAC Fee Total Bid
Philpott Motors
Port Neches, TX
$32,389
Triangle Chevrolet, Inc.
Port Arthur, TX
$34,473
HGAC (Philpott Ford)
Port Neches, TX
$33,561 $1,000 $34,561
The Iow bid from Philpott Motors meets the requirements of the specifications, and is therefore
recommended for award. The bid from Triangle Chevrolet is 6.4% ($2,084) above the Iow bid.
BUDGET/FISCAL EFFECT
This truck is budgeted in the equipment replacement fund at $33,000, account no. 625-1801-532.93-03,
leaving a positive balance of $611. In FY01 and FY02, we purchased similar trucks (l-flatbed and 1-
dump body) for $29,876 and $31,956, respectively, both from this same vendor.
PREPARED BY:
DS:KE
APPROVED BY
City Manager.,~'
DISPOSITION BY COUNCIL:
rlAPPROVE (]OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10~24-02
REFERENCE
NUMBER
C_CAB03.DOC
SUBJECT
Award of Bid for One Crew Cab Truck w/Utility Body for
the Utility Operations Department, Water Distribution
Division.
PAGE
2 of 2
STAFFING/EMPLOYEE EFFECT
No effect on staffing.
SUMMARY
The bid from Philpott Motors, meets the requirements of the advertised specifications, and is therefore
recommended for award in the amount of $32,389 to be charged to account 625-1801-532.93-03.
RECOMMENDED:
Director of Utility Operations
~e~
Transportation Director
Rebecca Underhill
Director of Finance
Jo~' Broussard
Purchasing Manager
625
1801
532 Water Utilities
93 Motor Vehicles
03 Water Distribution
Equipment Replacement Fund
xc: Kelly Eldridge
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
PROCESSED
BY
CITY
SECRETARY
BAPPROVE BOTHER(DESCRIBE)
DATE