HomeMy WebLinkAboutG. STREET SWEEPER CITY OF PORT ARTHUR, TEXAS
'MAYOR AND CITY COUNCIL COMMUNICATIONS
Date:
11/18/02
Reference No.
625-1801-
531.93-04
Awn. rd Bid for Purchase of One (1) SWeet Sweeper to Kinloch
Eqmpment & Supply, Inc.
RECOMMENDATIONS:
It is recommended that the City Council approve the award of a bid for one (1)new Street Sweeper
for the Public Works Drainage Division to KinloCh Equipment & Supply, Inc. of Pasadena, Texas in
the amount of $132,320. These funds are available for the Drainage Division in the FY2003 Fleet
Equipment Replacement Fund No. 625-1801-531.93 -04.
BACKGROUND:
This piece of equipment is replacing a 1993 SunVac Street Sweeper. The new street sweeper will be
used in the Drainage Division for sweeping City streets and keeping debris from entering the storm
sewer systems, which is an important aspect of' our future Phase II stormwater pollution prevention
program.
The Purchasing Department advertised for bids on October 13, 2002 and October 20, 2002 With
fourteen (14) bid packets being mailed out. A list of vendors to whom the bid packages were sent is
attached. TWo (2) bids were received and opened on October 30, 2002 for the purchase of one (1)
street sweeper, and two (2) purchase arrangement quotes based on our specifications were received, to
wit:
Vendor
Kinloch Equip. & Supply, Inc.
Pasadena, Texas
(BuyBoard)
Base Unit Ext. Warrant3, .Total
$132,320 Included (Full, 5 year) $132,320
Q'mcludcs BuyBoard fee) (No Deduct)
Hi-Way Equipment Co.
Houston, Texas
(HGAC)
Kinlock Equip. & 'Supply, Inc.
Pasadena, Texas
$128,732.02
(Includes HGAC fee)
$134,450
$ 7,381
(Fu~, 5 yr.)
($500 Deduct)
$ 5,710 (Full, 5 year)
$136,113.02
$140,150
Hi-Way Equipment Co.
Houston, Texas
$138,748
$10,267(partso~y)
$149,015
The bids were reviewed by City staff and Kinloch Equipment & Supply, Inc.'s BuyBoard quote was
determined to be to the best advantage to the City.
Pi'~p~a ~l by: Disposition by Council:
Approved by:
( )Approve ( )Otaher(De~ribe)
Processed by City Secretaxy
Dat~: t
CITY OF PORT ARTHUR, TEXAS
'MAYOR AND CITY COUNCIL COMMUNICATIONS
The Drainage Division has been using Elgin tree vacuum street sweepers for over twelve (12) years,
and the Elgin brand of equipment is the accepted standard for street sweeping equipment. Therefore,
it is recommended that Kinloch Equipment & Supply, Inc. be awarded the bid for the piece of
equipment along with. the extended warranty for 100,000 miles/60 months.
BUDGET/FISCAL EFFECT:
The purchase of this equipment was authorized in the FY2003 Budget with funds in the amount of
$145,000 in the FY2003 Equipment Replacement Funds No. 625-1801-531.93-04 set aside for this
piece of equipment.
STAFF/EMPLOYEE EFFECT:
Acceptance of this recommendation will allow the Drainage Division to continue with our street
sweeper program with a redu~ion in downtime.
SUMMARY:
It is recommended that the City Council approve the award of a bid for one (1) new Street Sweeper
for the Public Works Drainage Division to Kinloch Equipment & Supply, Inc. of Pasadena, Texas in
the amount of $132,320. These funds are available for the Drainage Division in the FY2003 Fleet
Equipment Replacement Fund No. 625-1801-531.93,04.
l~an Linth~
Drainage Superintendent
Leslie E. McMaheV~ P.E.
Director of Public Work,~
Tom Kestranek
Director of Transportation
Joseph Broussard
hasing Coordinator
Rebecca Underhill
Finance Director
Pt ~d by:
Approved by:
Disposi~on by Council:
(
Processed by City Seereta~
( ) Other (Desctiioe) Date:
PROPOSED VENDORS
FOR
ONE (1) EIGHT (8) CUBIC YARD
STREET SWEEPER
HI-WAY EQUIPMENT CO.
P.O. BOX 13173
HOUSTON, TEXAS 77221
(713) 649- 0940
R.B. EVERETT & CO.
P.O. BOX 327
HOUSTON, TEXAS 77001
(713) 224-8161
PLAINS MACHINERY CO.
2175 W. CARDINAL DRIVE
P.O. BOX 5697
BMT, TX 77002
(409) 866-9366
EQUIPMENT HEADQUARTERS, INC.
P.O. BOX 5494
BMT, TX 77002
(409) 833-4391
STEWART & STEVENSON SERVICES, INC.
7620 BEAUXART GARDENS ROAD
NEDERLAND, TX 77627
(409) 727- 1436
UE EQUIPMENT CO.
850 ALDINE MAIL RTE, RD.
HOUSTON, TX 77037
(713) 999-0206
HGAC
ROMCO EQUIPMENT
P.O. BOX 6990469
HOUSTON, TX 77269
KINLOCK EQUIPMENT
P.O. BOX 4919
PASADENA, TX 77502
(800) 231-6929
MUSTANG TRACTOR
7990 EASTEX FREEWAY
BMT, 77706
(409) 892 -8412
CONLEY-LOTT NICHOLS
9100 N. LOOP EAST
HOUSTON, TX 77029
UNDERGROUND, INC.
1617 GARDEN RD
PEARLAND, TX 77037
TEXAS MUNCIPAL SUPPLY
430 E. HELMS
HOUSTON, TX 77037
(800) 263- 7993
STATE CONTRACT OFFICE