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HomeMy WebLinkAboutPR 14778: TOMAHAWK LAWN SERVICE - GRASS CUTTINGMemorandum City of Port Arthur, Texas Finance Department ' TO: Stephen Fitzgibbons, City Manager , FROiVL Adam J. Saunders, Civic Center Directo DATE: 6/11/08 - SUBJECT--: --Proposed-Resolution No.-14778 -- -- -- -- - - -- --- ---------- -- - RECOMMENDATION The Civic Center requests the Council's authorization for the City Manager. to execute a contract with Tomahawk Lawn Service of Groves, Texas. This contract is for grass cutting services at the Civic Center ($300 per cut) and the Willie Ryman Bldg. ($65 per cut). The Purchasing Division advertised for bids in the Port Arthur News on May 25, 2008 and. June 1, 2008. Bids were also sent to 32 bidders and four bids were received. Tomahawk Lawn Service provides grass cutting services with other departments and the City is very satisfied with the work. The services will be grass cutting, trimming & edging, weeding all landscaped areas, and pruning and trimring shrubbery. The bids provided are stated below. Tomahawk Lawn Service $365.00 Grasshopper Lawn Service $460.00 Northstar Unlimited $777.00 KB's Total Lawn $475.00 BUDGETARY AND FISCAL EFFECT Charge to Account Number 001-1061-518.31-00 STAFFING EFFECT None SUMMARY' The Civic Center request the Council's authorization and approval for the City Manager to execute a contract with Tomahawk Lawn Service of Groves, Texas for grass cutting services at Civic Center and Willie Ryman Bldg for $300.00 per cut for the Civic Center and $65.00 per cut for the Willie Ryman Bldg. P. R. NO. 14778 06/11/08 AJS PAGE 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR GRASS CUTTING SERVICES FOR CIVIC CENTER AND WILLIE RYl\LAN BLDG. WITH TOMAHAWK LAWN SERVICE OF GROVES, TEYAS FOR $300.00 PER CUT FOR THE CIVIC CENTER AND $65.00 PER CUT FOR THE WILLIE RYMAN BLDG. WHEREAS; the City of Port Arthur has received a bid from Tomahawk Lawn Service of Groves, Texas to provide grass cutting services for the Civic Center and the Willie Ryman Bldg. for $300.00 per cut for the Civic Center and $6>.00 per cut for the Willie Ryman.Bldg; and, WHEREAS, the City Council deems it is in the best interest of the City to approve and authorize the City Manager to execute a contract on behalf of the City of Port Arthur between Tomahawk Lawn Service of Groves, Texas and the City as delineated in Exhibit ".4"; and, WHEREAS, the City Council deems it is in the best interest of the City to award the grass cutting services for the Civic Center and the Willie Ryman Bldg. to Tomahawk Lawn Service of Groves, Texas for a term oftwo-years. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Council of the City of Port Arthur hereby approves the contract between the City of Port Arthur and Tomahawk Lawn Service of Groves, Texas for grass cutting services at the Civic Center and the Willie Ryman Bldg. in the amount of three hundred dollars ($300.00) per cut for the Civic Center and sixty five dollars (565.00) per cut for the Willie Ryman Bldg. THAT the City Manager is hereby authorized to execute the contract attached hereto as Exhibit "B". THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of June, 2008, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: P. R. NO. 14778 06/11/08 AJS PAGE2 AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Terri Hanks, Acting City Secretary APPROVED AS~O FORM: ~ ~ '" i ~ ark Sokolow, City~y orney % ~ ~~~~L1 ~J APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager /, S~iawna Tubbs., Purchasing Coordinator P ROVED A O FUND AVAILABILITY "' i L Rebecca Underhill, Director of Finance EXI~lI~IT ~A~' CITY OF PORT ARTHUR TEXAS BID SHEET DESCRIPTION: GRASS CUTTING OF THE CIVIC CENTER \KYMAN BLDG. DATE: "JUNE 11,2008 NAME OF IIIDDER NAME OF BIDDER NAME OF BIDDER NAME OF BIDDER NORTHSTAR UNLIMITED KB'S TOTAL LAWN GRASSHOPPER LAWN SERVICE TOMAHAWK LAWN SERVICE ITEM UOM ITEM UNIT COST UNIT COST UNIT COST UNIT COST 1 CUTS MOWING CIVIC C1'R $777.00 $475.00 $460.00 $365.00 PLACE OF " BUSINESS BEAUMONT, TEXAS PORT NECI-iES PORT ARTHUR GROVES, TEXAS ~_._~_- ~ /.\ [LTV ~ rI EXFIIBIT ~B~' CONTRACT FOR THE MOWING OF THE CIVIC CENTER AND THE WILLIE RYMAN BUILDING IN THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of June, ?008, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called,"OWNER" or "CITY" and Tomahawk Lawn Service, herein acting by and through Ronald Balsamo hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth_herein ,OWNER and CONTRACTOR agree as follows: The term of this Contract shall be from June 17, ?008 to June 17, 2010. 2, The Contractor will perform mowing and trimming and removal of litter and debris at the Civic Center and the Willie Ryman Building as stated in the Contract Documents. During the term of this Contract, the Contractor will famish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the sum of $300 per cut for the Civic Center, and $65 per cut for the Willie Ryman Building. 6. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda. 4) General Information 5) Specification 6) Bid 7) Notice of Award 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed and agreed on the day of , 2008 By: CONTRACTOR: RONALD BALSAMO, OWNER TOMAHAWK LAWN SERVICE 4649 Roosevelt Groves, Texas 77619 Signed on this the day of , 2008. CITY OF PORT ARTHUR Bv: Steve Fitzgibbons City Manager P.O. Box 1089 Port Arthur, TX 77641-1089 DELORIS `BOBBIE" PRINCE, MAYOR MICHAEL °SH ANE" SINEGAL, MAYOR PRO-TE.M COU NCIL'~7EMBERS: Jn CK CHAT~MAV,JR. CnL JONES rnO:YLiS J. HEVDERSON i1.4 R"rIN k'LOOD JGHN BEng D, JR. ROllERT ~. W'iLL1A:1'150N li iLLIE °BAE° LEWIS Vendors: City of cm ~~ I \ ort rthu~- Texas INVITATION TO BID May 22, 2008 STEPHEN FITZGIBBONS CITY ~1Ai\'AGER TERRI HANKS ACTING CITY SECRETARY MARK T. SOKOLOW CITY ATTORNEY Sealed Bids, subject to the General Instructions, Conditions and Specifications; as provided Will be addressed to the CitySecretary of the City of Port Arthur; Texas in .DUPLICATE. Sealed BIDS shall be received no later than 3:00 P. M. June 11, 2008 zt the C'.ity Secretary Office and all bids received will thereafter be opened and read aloud at 3:i5 P. M. on June ll, 2008 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for the following: GRAS&CUTTING AT PORT ARTHUR CIVIC CENTER & R`tidlAN BUILDING BIDS SHALL BE PLACED N A SEALED ENVELOPE, With the bidder's name and address in the upper left-hand corner of the envelope. FACSIMILE TRANSMITTALS SHALL NOT BE ACCEPTED. BIDS MUST BE submitted on the pricing form included for that purpose in this packet and SIGNED BY A PERSON FIAVING THE AUTHORITY TO BINp THE FIRM N A CONTRACT. MARK ENVELOPE: GRASS CUTTING Sealed Bids shall be submitted to: CITY OF PORT ARTHUR CITY SECRETARY P. O- BOX 1089 PORT ARTHCJR,'1'EXA5 77641-1089 CITY OF PORT ARTHUR CITY SECRETARY 444 4TH S"1'RF_ET PORT ARTFIUR; TEXAS 77640 ALL BIDS MUS"f BE RECEIVED IN THE CITY SECRETARY"S OFFICE BEFORE OPENING DATE AND TIMti. P.O. BOX 10E9 • PORT ARTHUR, TEX(ySa7g764 ~ 1B>~9 ilt09l983-8 i 15 • FAX 409/983-E291 Bids received after the closing time specified will be returned to the bidder unopened. Award will be made as soon as practicable after opening. To obtain information, or if you have any question, please contact Clifton Williams at the City of Fort Arthur Purchasing Office, at (409) 953-8160. The City of Fort Arthur reserves the right to reject any or all Bids and to vrai~ e ' informalities or defects in bids, or to accept such bids as it shall deem to be in the best interests of the City of Fort Arthur. Sincerely, i ~/ 9 Shawna Tubbs Purchasing Manager Page 2 of 17 GENERAL INFORMATION: NOTE: It is extremely iinportant that the Vendor, Bidder, and/or Contractor furnish the Cite of Pm-t Arthur the. required information specified in the Bid or Proposal Specifications listed in this Bid Package. The intent o'f thisINVI'I'AT[O'N TO BID (ITB) is to provide bidders with sufficient information to prepare SEALED BIDS IN DUPLICATE for fumishiug: GRA5S CUTTING AT PORT ARTHUR CIVIC CENTER & RYNI_AN BUILDI?S'G Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur, P. O. Box 1039, Port Arthur, Texas 77641. Bids shall he received no later than 3:00 P. M. June~2003. Bid proposal MUST BE SIGNED BY THE BIDDER. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT SAS PART OF THE BID. The absence of such a list shall indicate that the bidder has not takeh exception and the City shall hold the bidder responsible to perform ir, strict accordance with the specitcations of the invitation. The City reserves the right to accepi any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City o f Pert Arthur. Bids cannot be altered or aiirended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. - ?'he City reserves the right to: 1. Reject any and all bids, and to make no award if it deems such actier: to be in its best interest. 2. Award bids on one area or multiple areas, whichever is-m the best interest er the ~,uy. 3. Reject any or all bids and to waive informalities, or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within ~4/u of the lowest bid price and the City decides that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City including the employment of residents in the City and increased tax revenues for the City. Bidders will have to provide documentation as to the status of the entity (dba, corporation, partnership, etc) and provide documentation as to its principal place of business. The award if made, shall be made to the responsible vendor(s) whose bid is determined to be the lowest offer; taking into consideration the relative importance of price, conformance to specifications and capability and experience of the contractor. Page 3 of 17 TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" .and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST. No public official shall vote on this contract in violation o+_ Chapter 17l Local Coverument Code. ETHICS: The bidder shall not offeror accept gifts or anything of value; nor enter into any business arrangement +vith any employee, official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must aflinmativel_y demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Be otherwise qualified. and eligible to receive an award. , 3. Be engaged in a full time business; and can assume liabilities for any performance or warranty service required. _ 4. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 5. No payments shall be made to any person of public moneys under any contract by the City with such person until such person has paid all obligations and debts- owed to the City, or has made satisfactory arrangements to pay the same. Any interpretations, con ections or changes to the ITB and Specifications -will be made h addenda. Sole issuing authority of addenda shall be vested iri the City of Port Arthur Senior Purchasing Assistant. Addenda wil] be mailed to all who are kno:~,m'to have received a copy of the 1'FB. Offerers shall acknowledge receipt of all addenda. BONA FIDE BUSINESS THAT CLAIMS TIdE CITY OF PORT ARTHUR AS ITS PRINCIPAL PLACE OF BUSINESS: The official business address (office location and office personnel) shall be a Port Arthur address, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the prncipal business owner(s) shall be in Port .Arthur or such other definition or inie~;~ratation as is provided by state law. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the eventof error or discrepancy in the mathematics, the unit price shall prevail. ,. PURCHASE ORDER: A purchase order(s)shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. Page4of17 [NVOICES: All invoices shall be mailed directly to the City of Port Arthur; Attn.: Port Arthur Civic Center, P. O. Box 1 OR9, Port Arthur, Texas 7764] . Payment: Payment will be made upon receipt of original invoices and v:;riticatioa by tl'~e Civic Center that work has been done properly. SALCS "COX: The City of Pert Arthur is exempt bylaw from payment of Texas Sales Tax and federal Excise Tax. therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the ]aws of the State of Texas. This agreement is performable in Port Arthur, Texas. Venue shall be in Jefferson County. COMPLIANCE W1TH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local govenunents relating to performance of work herein. INTEREST OF MEMBERS OF CITY : No member of the governing boriy of foe City; and no other officer. ernployee or agent of the City who exercises any functions or responsibilities in ci>rurection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract as provided by Chapter 573 Government Code; and; the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY_ The City of Port Arthur Code of Ordinances prohibits the City from granting any license.. privilege or paying money to anyone owing delinquent taxes, paving assessnents or any money to the City until sat,h dents are paid or until satisfactory arrangements for payment has been made. Eidders must complete and sign the AFFIDAVIT included as part of this ITB. CONTRACT: The following will comprise the contract behveen the City and the successful bidder: l.. Agreement 2. .Advertisement for Bids 3. Addenda 4. Generallnformation 5. Specifications 6. Bid 7. Notice of Award 8. Notice to Proceed QUANTITIES: Quantities shown are estimated, based on projected use. it is specific lh~ understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. it is further understood that the contractor shall not Page 5 of 17 have any claim against the City of Port Arthur for quantities less than the estimated amount and that the contractor will not have an exclusive mowing contract. All bids will remain in effect for one year after the bid opening date. No person has the authority to verbally alter these specifications. Any interpretations, corrections or changes to this fTB and specifications will be made in writing by the Purchasing Division of the City of Port Arthur and sent to each person having a bid package. Thz vendrn- must be an authorized dealer for all products offered. "The vendor r:zust give the manufacturers name and product description of all items. Inferior prodacts, products which perform at a substandard level, or poor~quality products will~be rejected. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur; Texas 77640 INCORPORATION OP PftOVIS[ONS REOUIR~D BY LAW: Each provision and" clause required by law to he inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted cr is net correctly. inserted the Contract shall be amended to make such insertion en application by either party. CONTRACTOR'S iIBLIGQTIONS: The Contractor shall and will; izi good workmanlike manner, perform all work and furnish all supplies and materials, machinery; equipment; facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, m accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent emission. from it of a detailed description concerning any point shall he regarded as meaning that only the best conunercial practices are to prevail. While the purpose o'~f the specifications is to indicate minimum requirements ir? the way of capability, performanc-e, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which maybe considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised.thafthe written bid proposal will prevail in the determination of the successful bidder. Under the Title V I of the Civil Rights Act of 1964, no person shall; on the grounds of race, color, or national origin, be excluded tram participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Page 6 of 17 TERMINATION I:OR CAUSC If, through any cause, the Contractor shall tail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the convenants, agreements or stipulations of this contract. the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such tenniaation and specifying the effective date thereof; at least fifteen (15) days before the effective date of such termination. Notwithstandinethc above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any b. each of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose ofset-off until such time as the exact amount of damages due the City from the Contractor is determined. If the Contractor is unable to mow a lot or cots in a timely manner. the. City also rese» es the right to utilize another vendor or bidder to mow these lots and charge the Contractor for the extra costs. TERMINATION ['OR CONVENIENCE The City may terminate this contract at any time giving at least thirty (iii) days noticeir. writing to the Contractor. If the Contract is terminated by the City as provided herein, tl::e Contractor will he. paid for the grass cutting that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor. the previous paragraph hereof relative to termination shall apply. RELEASES AND RECE[PTS. The City of Port Arthur before making payments; may require the Coutactor to furnish releases or receipts for any or all persons performing work and supplying material oa' service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK "The Contractor shall be responsible for all damages to person or property that occws as a result of his fault or negligence in corn~ection with the work performed until completion and final acceptance by,the City. SUB-CONTRACTS. The Contractor shall not execute an agreement with any sub- contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement Insurance All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless ottienvise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under Pais contract; whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them maybe liable, of the following types and limits Page 7 of 17 Conunercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. T3odily injury $00,000 single limit per occurrence or $500;000 each personi$~00,000 per occurrence for contracts of $100,000 or less; or Bodily-injury~$1,000,1100 single limit per occun'ence or $00,000 each person /51,000;000 per occurrence for contracts in excess of $100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount_ and, c. Minimum aggregate policy year limit of $1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of $2,000,000 for contracts in excess of $ 100.000. 3. Commercial Automobile Liability Insurance (Including owned, non- owned and hired vehicles coverage's). a. i\tlininuun combined single limit of $500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person,$~00,000 per occurrence for bodily injury and $100,000 per occun'ence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make irao valid certificates of insurance and pertaining to the above listed items, and before con.-m~encing any of the work and within the time otherwise specified, Contractor shah file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should coniain a provision that coverage afforded under the policies will not be altered, modified. or canceled anless at least fifteen (I ~) days prior written notice has been given to the City of Port Arthur: Contractor shall also the with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in Page 8 of 17 anv event he filed with the City of Port Ailhur not more than ten (10) days after execution of this Contract. PRE-13ID MEETING MANDATORY PRE-BID MEETING 15 SCHEDULED FOR 10:00 A.M. ON TUESDAY JUNE 3.. 2008 AT THE CIVIC CENTER WHICI-I 1S LOCATED AT 340i CULTURAL CENTER DRIVE JUNK AND LITTER If there arc any problems encountered nn city-owned orprivately-owned properties scheduled to be mowed, such as junk motor vehicles, additional structures, excessive litter, inability to access property, or inability to mow for an}' reason. the Contractor should bring these matters to, the attention of the City's authorized agent, before attempting to mow. CELL PHONE OR PAGER The Contractor mast have a working cell'phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 9 of 17 CONTRACT FOR THE N10W'ING OF THE CIVIC CENTER. IN THE CITY OF PORT ARTHtiR Tk[IS AGREEIl1ENT, made this day of , 2008, by and between the City of Port Arthur, a municipal corporation organized under the laws , of the State of Texas, hereinafter called "OWNF.,R" or "CITY" and a (n) herein acting by and through hereinafter called "CONTRACTOR" WITNESSETH: That for and. iri consideration of the payment tenris, conditions and aereements set forth herein , OWTIER and CONTRACTOR agree as folle~ws: 1. The term of this Contract shall be from to _,~ The City can terminate this contract at its convenience which includes, but is not limited to, funding not beingavailable in any budget cycle with ten (1 J) days written _ notice. 2. The Contractor will perform mowing and trimming and removal of litter and debris at the Civic Center as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his oa~n expense all of . the materials, supplies, tools, equipment, labor and other services necessar to connection therewith, excepting those supplies specifically not required of Contractor ~in the Specifications. ' 4 The CONTRACTOR agrees to perform all the work described in the specifications and contract document:; and to comply with the terms therein for the sum of 6. The term "Contract Documents" means and includes the following: 1) Agreement l) Advertisement for Bids 3) Addenda 4) General infirrmation 5) Specification 6) Bid 7) Notice of award Page l0 of 17 Z This Agreement shall be binding upon all Parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of ATTEST CITY SECRETARY Signed on the - day of ATTEST CITY SECRE"FARM ?_008 CITY' OF PORT ARTHUR BY zoos CONTRACTOR BY Page l l of 17 THE ~~[OWING OP THE RO[31;RT A "BOf3" BOWERS CIVIC CENTER R RY6IAN BUILDING fhe Robert A "Bob" Bowers Civic Center is located at 3401 Cultural Cent: r Drive and the Ry~nan Building is located at 3248 9`h Ave. Schedule for the cuts is Attachment "`A° en the following page. Option I requires spraying weeds in the parking lot. Proof of current license to spray must be provided with that bid if you are spraying. Option 2 requires removal of weeds in the parking area. The bid is a hvo-year contract The City of Port Arthur can terminate This contract at its convenience which includes, but is not limited to, funding oot being available in any budget cycle with ten (10) days written notice. Page 12 of 17 ATTACHMENT"A" Month CIVIC CENTEIR Nleed All Cut Grass Trim 8 Edge Landscaped Areas Shrubbery I~YMAN I~LLC Cut Grass Trim & Edge - - - ~ Jan Feb 1 time/rno 1 time/mo 1 timelmo 1 time/mo 1 time/mo 1 time/mo _ 1 time/mo __ _ _ _ ~ ._.i March 2 timelmo ` 2 timelmo 2 timelmo Prune & Trim '! time/mo 1 i_i^~_~=+^c _ April Ma 4 time/mo 1 time/week 3 timelmo 1 time/week 2 time/mo 2 lime/mo 2 timelmo 2 timelmo 1 1 time;r:~c _ I June. 1 timelweek 1 time/week 2 timelmo ~ 2 time/mo _ i Jul 1 time/week 1 time/week 2 time/mo Prune & Trim 2 timelmo 1 time;n-~o Au 1 time/week 1 timelweek 2 timelmo 2 time/mo Set 1 time/week 1 timelweek 2 timelmo 2 time/mo 1 timelmo Oct 2 timelmo 2 timelmo 1 time/mo 1 timelmo Nov 1 timelmo 1 time/mo 1 timelmo 1 time/mo 1 time!mc_ Dec 1 timelmo 1 time/mo 1 time/mo ~ _..vTj Page 13 of 17 CITY OF PORT ARTHUR, TEXAS BID PROPOSAL JUNE 11, 2008 Bid Proposal For GRASS CUTTING OF THE CIVIC CENTER The undersigned ~ pvh ahAW~t Lv~~+~ ~~-"~~ ~-~- ,whose principal place of business is Cir ~~'~,:, I i=Xr~S rl~ ~% ~ ~ submits herewith, in conformity with the General Instructions; Conditions, and Specifications for the followine Bid: OUTLINE OF BID ITEM # DESCRIPTION PRICE PER CUT 1. MOWING CIVIC CENTER S ~~•~~ ~~/ma,v bl~l: #~os.o~ Receipt of addenda is acknowledged: No. 1 Dated Received COMPANY NAME STREET ADDRESS SIGNATURE ~F BIDDER t'~o rJ AI~ ~ly1n,o (PRINT OR TYPE NAME) ~VJ N-Pf~ TITLE ~\i ~ ~, P.O. B X ~rode5 I X 7'7~~ti' CITY STATE ZIP AREA CODE TELEPHONE NO. Page 14 of 17 BID OPENING DATE: JUNE 1 ], 2008 CITY OF PORT ARTHUR INSTRUCTIONS TO BIDDER Bidders are requested to furnish their complete REMIT TO ADDRESS and TAX IDENTIFICATION NUMBER as indicated below: REMIT PAYMENT TO: COMPANY ~(~r~-.a~~w~ 1-R~..:~ J~~~~~~~-~ ADDRESS ``Ilv ~I"I ~o S~vz;\~ CITY/S.TATE/ZIP ~rV ~ ~ ^ 1`~ ~1 ~" ~ "i SEND PURCHASE ORDER TO: COMPANY IOYti A1~6>w k 1~Pv„iJrJ ~~%~-~-" ADDRESS '--~„~!'~ ~ooS~: v~,~ ' CITY/STATE/ZIP ~~~~~~ r~ ~~ ,~-~~ ~ ~~ TAX IDENTIFICATION NUMBER '~~3 ~'JJ ~ ~ ~ ~' Page 15 of 17 AFFIDAVIT All pages in the offerer's bid proposal containing statements, Letters, etc., shall be signed by a duly authorized officer of the company, whose signature is binding on the bid proposal. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. Further, I agree to pay succeeding debts as they become due during this agreement. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. , I hereby certify that I do have outstanding debts with the City of Port Arthur and agrees to enter into an agreement for the payment of said debts. 'I further agree to pay succeeding debts as they become due. My proposed agreement to pay the debt is as delineated in the attached proposed payout. NAME OF OFFERER: ~ ,~t~~J ~'~~ti~ ~~1'hlk~t?'w~-~qt.~v ~"~.. TITLE ~W ~ ADDRESS ~UW~f ~~;a'~e,v~~~ CITY/STATEIZIP ~ Y~: ~ `i.U ~~ ~1~w~"1 TELEPHONE NUMBER '~ "1 ~~ ~ ~n~~ CJ`-I ~ 1 SIGNATURE SUBSCRIBED AND SWORN to before me by the above named on this the 3 r~ day of U-+--c-- , 20 ~ ff ` Notary Pu is in and for the State of RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL ;•o~e~.`!~.Pye%e GALE HEREBY .=r' ~~- NoteryVuhlia8teteof~Texea ~~.. Commhslon Ezplree ~~~OF~„` OCTOBER 37, 2009 P ge16of17 /,