HomeMy WebLinkAboutF: 6-8 CUBIC YARD DUMP TRUCK City of Port Arthur, Texas
Mayor and City Council Communication
DATE
10-24-02
REFERENCE
NUMBER
DUMPCC03,OOC
SUBJECT
Award of Bid for One 6-8 Cubic Yard Dump Truck for the
Utility Operations Department, Wastewater Conveyance
Division.
PAGE
1 of 2
RECOMMENDATION
We recommend the City Council authorize the purchase of one (1) 6-8 Cubic Yard Dump Truck from
HGAC (through Philpott motors) in the total amount of $47,232 for the Utility Operations Department
Wastewater Conveyance Division.
BACKGROUND
This dump truck will replace an existing truck (#910), which is used to transport backfill and/or waste
material to and/or from job sites, and also to tow our 20-ton lowboy trailer for moving heavy equipment.
Eleven bid packets were sent out, but only one bid was received on October 23, 2002. Two HGAC
prices and the Buy Board price are shown below.
Bidder
HGAC (Philpott Motors)
Houston, TX
Manufacturer/Model
Bid Amount HGAC Fee Total Bid
Ford/F750 $46,232 $1,000 $47,232
HGAC (Lone Star Truck Center) GMC/TC8500
Houston, TX
$56,980 $1,000 $57,980
Barrett Motor Company
Tyler, TX
GMC/TC7500
$50,572
Buy Board (Freightliner, Inc.)
Houston, TX
Freightliner $52,914
M2 106MD
BUDGET/FISCAL EFFECT
This equipment is budgeted in the current equipment replacement fund budget at $47,000, account no.
625-1801-532.93-06, leaving a negative balance of $232. Last year, we purchased similar units (but
w/less GVWR and no trailering capabilities) for $41,114 from this same vendor.
STAFFING/EMPLOYEE EFFECT
No effect on staffing.
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
[]APPROVE
[]OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
SUBJECT
DATE REFERENCE PAGE
NUMBER
Award of Bid for One 6-8 Cubic Yard Dump Truck for the
10-24-02 DUMPCCO3.DOC Utility Operations Department, Wastewater Conveyance 2 of 2
Division.
SUMMARY
The bid for this truck from HGAC (through Philpott Motors) meets the requirements of the
advertised specifications, and is therefore recommended for approval in the amount of $47,232,
charged to account 625-1801-532.93-05.
RECOMMENDED:
:l:)~-n iel Shepher~J ~'
Director of Utility Operations
Transportation Director
Jos~'roussard
Purchasing Manager
Rebecca Underhill
Director of Finance
xc: Kelly Eldridge
625 Equipment Replacement Fund
1801
532 Water Utilities
93 Motor Vehicles
05 Wastewater Conveyance
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
BAPPROVE
[)OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE