HomeMy WebLinkAboutPR 12007: MOWING CONTRACTSTO: Stephm B. Fitzgibbous, City Manager Date: t 1/19/02
FM:
Dr.
Alben T. Thi~onen, A~si~t~nt Director of Human Resources~
RE: Adopllon of Proposed Resolutice No. 12007 authorlzinS the City Manager to enter into a
mowing c,.,nact between the City of Port Arthur and Perfect Cut Lawn Care to mow groups
"I, I~, V, VI; said annual ct, rebait i~ for tho mowing of various city properties, park~, and right
of ways in the City;, estimated annual cost $ 28,800. Funding is available in the Parks Divisica
FY 2002/2003 budget.
COMMENT
~ecommendatiQn:
I recommend that the City Council adopt proposed Resolution
No. 12007 authorizing the City Manager to enter into a mowing
contract between the City of Port Arthur and Perfect Cut Lawn Care to
mow groups ~I, III, V, VI"; said annual contract is for the mowing of
various city properties, parks, and right of ways in the City;
estimated annual cost $ 28,800. Funding is available in the Parks
Division FY 2002/2003 budget.
P~rsuant to Resolution No. 99-216, the 3% Local Preference Rule
was applied; however, it did not affect the bid result.
The recommended contract award price of $ 28,800 for the four
groups represents an approximate seven (7%) percent decrease
from the previous contract mowing cost for these properties.
Backaround:
The City of Port Arthur annually contracts with mowing vendors
for the mowing of various right-of-ways, parks, and city
properties. Following a competitive bid process Perfect Cut Lawn
Care was the successful bidder for groups I, III, V, and VI. Th~
contract is for a total of eighteen (18) cuts - approximately
two (2) per month. There are nO cuts in the months of January
and February as the City anticipates limited, if any, growth
during these months.
Perfeot Cut Lawn Care Mowing Contraot CAM
N~r, 2002
Page 2
The bid tabulation, as attached to the resolution, was as
follows:
Group Hauck M.D. Sandra's BTS Lawn& Tomahawk Perfect
Enterprises Arena Enterp=ises Landscaping Law~ Svc. Lawn Care
Pt. ~-~ Sour T~V~ port Ar~uz Por~Acthu= .G=G~es
I $ 350 $ 300 $ 420 $ 285 $ 289 $ 240
III No bid $ 635 $ 610 No bid $ 599 $ 550
V No bid $ 232 $ 240 $ 220 $ 273 $
VI $ 629 $ 888 $ 675 No bid No bid $ 625
Budq.etar¥/Fisc~% Effec~:
Approval of this recommendation would authorize the expenditure
of $ 28,800 from the Parks Division budget account no. 001-1207-
531.31.00
Staffina/EmDlovee Effect:
Adoption of the proposed
staffing levels.
resolution would have no impact on
Summa=v:
I recommend that the City Council adopt proposed Resolutio~
No. 12007 authorizing the City Manager to enter into a mowing
contract between the City of Port Arthur an~ Perfect Cut Lawn Care to
mow groups 'I, III, V, VI"; said annual contract is for the mowing of
various city properties, parks, and right of ways in the City;
esti~aated annual cost $ 28,800. Funding is available in the Parks
Division FY 2002/2003 budget.
Pursuant to Resolution No. 99-216, the 3% Local Preference Rule
was applied; however, it did not affect the bid result.
P. R. # 12007
11/20/02 cg
RESOLUTION NO.
A RESOLUTION AWARDING AND AUTHORIZING THE EXECUTION OF
MOWING CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND PERFECT
CUT LAWN CARE, BEAUMONT, TX 77705 GROUPS "I, III, V, AND VI" NOT TO
EXCEED $28,800.00; SAID ANNUAL CONTRACT IS FOR MOWING VARIOUS
CITY PROPERTIES, PARKS AND RIGHT-OF-WAYS IN THE CITY; ESTIMATED
ANNUAL COST $28,000.00 PROPOSED FUNDING: PARKS DIVISION FY
2002/2003 BUDGET ACCOUNT NO. 001-1207-531.31-00.
WHEREAS, bids from six (6) companies were received for mowing services on
November 13, 2002 and have been evaluated by the City staff and Purchasing
Coordinator; and,
WHEREAS, the bid tabulation is attached hereto and made a part hereof as
Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the City Council of the City of Port Arthur hereby awards mowing
contract, based on a mowing frequency as follows: Zero/None in January or February;
and one (1) per month in March, November and December; two (2) cuts in April, May,
June, August, September, and October; three (3) cuts in July for a total of eighteen (18)
cuts, to the lowest and best responsible bidder in accordance with Exhibit "A".
PERFECT CUT LAWN CARE, 4140 PRADICE, BEAUMONT, TX 77705 for Groups
"I, III, V, and VI" in the amount not to exceed $28,800;
THAT the City Manager of the City of Port Arthur be and is hereby authorized to
execute on behalf of the city, contract between the City of Port Arthur and Perfect Cut
Lawn Care for $28,800.00 for mowing for the Parks Division on various City property,
P. R. # 12007
1 t/20/02 cg
parks and fight-of-ways in the City of Port Arthur, Texas; copy of said contract being
attached hereto as Exhibit "B"; and,
THAT said Contract is exact duplicate of a City standard form contract, a copy of
which is hereby incorporated by reference, except for the changes described in the
Certificate of Standard Form, a copy of Which is attached hereto and made a part hereof
as Exhibit "C" and said changes are hereby approved; and,
THAT funding is or will be made available in the Parks and Recreation Division
FY 2002/2003 Budget Account No. 001-1207-531.31-00; and
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED THIS .day of
A.D., 2002, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes:
Noes:
Mayor
City Secretary
P. R. # 12007
11/20/02 cg
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION"
Steve Fitzgibbons
City Manager /~. ., . ~ J
Dr. Albert~q::l~en ~ ~ ~!
fim Director of Parks and Recreation
ROVED ^S'I'9 ^yA~LAmTY,-OF F~NDS:
lebecca Underhill
Director of Finance