HomeMy WebLinkAboutB.LANDFILL FLOODING INVOICES CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No.
12/04/02
Subject
Payment of Invoices Related to the Flooding of the City's Landfill
On October 28, 2002
Page
1 of 2
RECOMMENDATION:
We recommend that the City Council authorize the Director of Public Works to pay invoices
in the total amount of $12,327.21 for emergency expenditures that were the result of having
to dispose of the City's garbage, trash and animal waste elsewhere and rent portable pumps
because of the flooding of the City's landfill on October 28, 2002. Funding is available in the
Public Works - Solid Waste Division/Landfill FY 2003 Budget, Account No. 403-1274-533.51-
01 and 59-00, and Community Services - Animal Control Division FY 2003 Budget, Account
No. 001-1401-551.54-00.
BACKGROUND:
The City Manager was furnished a memo on October 29, 2002 explaining the necessity of
emergency expenditures related to flooding at the City's landfill as a result of the major
rainstorm that occurred on October 28, 2002 (copy attached)
In order to dispose of the trash and garbage collected il~ the city while the landfill was out of
service, it was necessary to make arrangements with 13FI in the LaBelle area to accept our
waste. They offered us rates of $6.55/cubic yard for compacted waste and $5.47/cubic yard
for un-compacted waste. We hauled to BFI for two days, 10/29/02 and 10/30/02, for a total
of $9,281.70.
In order to evacuate water from inside the levee surrounding the landfill, it was necessary to
rent additional portable pumps to speed up the process. Rental 6f hoses and miscellaneous
parts from Eastex Rubber and Gasket, Inc. totaled $714.86 and rental of pumps from
Service Pump and Compressor totaled $2,330.65.
Total of all invoices is $12,327.21, and copies are attached.
BUDGET/FISCAL EFFECT:
Funding is available in the Public Works - Solid Waste Division/Landfill FY 2003 Budget,
Account No. 403-1274-533.51-01 and 59-00, with current unencumbered balances of
$70,208.95 and $85,740.30 respectively. Likewise, $2,760.96 remains in Account No. 001-
1401-551.54-00.
Prepared by:
Approved by:
Disposition by Council:
( ) Approve
Processed by City Secretary
( ) Other (Describe) Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
12/04/02 Payment of Invoices Related to the Flooding of the City's Landfill 2 of 2
On October 28, 2002
STAFF/EMPLOYEE EFFECT:
None
SUMMARY:
We recommend that the City Council authorized the Director of Public Works to pay invoices
in the total amount of $12,246.21 that were the result of having to dispose of the City's
garbage and trash elsewhere and rent portable pumps because of the flooding of the City's
landfill on October 28, 2002. Funding is available in the Public Works - Solid Waste
Division/Landfill FY 2003 Budget, Account No. 403-1274-533.51-01 and 59-00.
Leslie E. McMahen P. E.
Director of Public Works
Gerald Robinson
Solid Waste Superintendent
'La/Nrence Baker--- "~'
Director of Community Services
Rebecca Underhill
Director of Finance
Prepared by:
Approved by:
JJA/WORD/COUNCIL
Disposition by Council: Processed by City Secretary
( )Approve ( ) Other (Describe) Date:
CiTY OF PORT ARTHUR, TEXAS
PUBLIC WORKS DEPARTMENT uv. ,5
Crl~ MAt,b~GF.~ OFFICE,
MEMORANDUM:
TO: Steve Fitzgibbens, City Manager
FROM: Leslie E. McMahen, P.E., Director of Public Works --~'~'t/~
DATE: October 29, 2002
SUB3ECT: Emergency Expenditures at the Landfill During Major Rain Event
As a result of the major rain event that occurred on October 28~ and the effects
thereof that are conUnuing, our landfill became flooded due to high water outside of
the levee that backed into the landfill before we could close the sluice gate.
We have been unable to haul into our landfill and have had to make arrangements
with BPI to haul to their landfill in Fannett at a rate of $6.55 for compacted waste
and $5.47 for uncompacted waste. We expect to have to haul to them until Friday
11/1/02 for up to $15,000.
It has also been necessary to rent portable pumps from local sources since we are
unable to use our main drainage pump station. We would expect to use the portable
pumps until we can clear the landfill of water and/or the outside water level recedes
to the point that we can us our pump staUon. We would expect the rental expenses
to exceed $5,000.
Since this emergency will cause us to exceed the $5,000 spending limit without
Council approval, ! am advising you of this situation at the earliest date possible.
Once all of the invoices for the separate services are received, ! will process them
through the City Council.
Your concurrence with our action is requested.
APPROVED:
6~ Mana'ger" Date