HomeMy WebLinkAboutPR 14783: TROY CONSTRUCTION - 27" SAN. SEWER REHAB BY REMOVAL & REPLACEMENT METHODMEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager /
FROM: Kelly Eldridge, Director of Utility Operations f L~~~
d
DATE: June 23, 2008
SUBJECT: Proposed Resolution No. 14783
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 14783 authorizing the
execution of a contract with Troy Construction, LLC, of Houston, Texas, in the amount of
$207,850.00 for 27" Sanitary Sewer Rehabilitation by Removal and Replacement Method.
BACKGROUND
Last month, a contractor performed cleaning and television inspection of a 27" vitrified clay sewer
pipe installed during the 1980's EPA Construction Grants Program. This inspection revealed several
major failures that require(d) immediate excavation repair, and much more that will require
sealing/lining in the neaz future. Last year just downstream of this section, we repaired a 30-foot long
cave-in section at a cost of about $130,000. This project will replace about 500 feet ofpipe that is too
deteriorated for in-situ rehabilitation (lining). Once these excavation repairs are complete, we will
proceed with a project to line a substantial portion of the remainder of this long line. On June 18,
2008, we opened three bids for this work. Troy Construction, LLC, of Houston, Texas, submitted the
lowest bid meeting the requirements of our advertised specifications and is therefore recommended
for awazd.
BUDGET/FISCAL EFFECT
This project was estimated at $225,000. Funds aze available in Fund No. 426-1625-532.83-00,
Project No. 426012.
STAFF/EMPLOYEE EFFECT
City staff designed and will oversee this project.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 14783 authorizing the
execution of a contract with Troy Construction, LLC, of Houston, Texas, in the amount of
$207,850.00 for 27" Sanitary Sewer Rehabilitation by Removal and Replacement Method.
P.R. No. 14783
06-23-OS
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT AND
.AUTHORIZING THE EXECUTION OF SAID CONTRACT IN
THE AMOUNT OF $207,850.00 FOR 27" SANITARY SEWER
REHABILITATION BY REMOVAL AND REPLACEMENT
METHOD BETWEEN THE CITY OF PORT ARTHUR AND
TROY CONSTRUCTION, LLC, OF HOUSTON, TEXAS.
ACCOUNT NO.426-1625-532.83-00, PROJECT NO.426012.
WHEREAS, the City is currently under an Agreed Order with the TCEQ to analyze and
rehabilitate its sanitary sewer system; and,
WHEREAS, the City performed cleaning and television inspection of certain sewer lines to
determine the best rehabilitation method; and,
WHEREAS, the City of Port Arthur advertised and received three bids from contractors for
27" Sanitary Sewer Rehabilitation by Removal and Replacement Method; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Council of the, City of Port Arthur hereby awazds the contract for 27"
Sanitary Sewer Rehabilitation by Removal and Replacement Method to the lowest bidder to-wit;
Troy Construction, LLC, of Houston, Texas; and,
THAT the City Manager of the City of Port Arthur is hereby authorized to execute on behalf
of the City of Port Arthur a contract between the City of Port Arthur and Troy Construction, LLC in
the amount of $207,850.00, a copy attached hereto as Exhibit "A"; and,
THAT a copy of the Bid Tabulation is attached hereto as Exhibit "B"; and,
THAT the contractor shall not proceed onany phase or segment of this work until a Notice
to Proceed is issued; and,
THAT the said contract is an exact duplicate of a City Standazd Form contract except for the
changes (if any) shown in the Certificate of Standazd Form Contract, a copy of which is attached
P.R. No. 14783
06-23-08
Page 2 of 3
hereto as Exhibit "C", and said changes are hereby approved; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council; and,
THAT the contractor shall sign the contract documents as well as this resolution agreeing to
the terms hereof.
READ, ADOPTED AND APPROVED THIS day of
2008
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councihnembers:
NOES:
Deloris Prince
Mayor
ATTEST:
Terri Hanks
City Secretary
APPROVED AS TO FORM:
Mazk Sokolow ~ ~ /~
City Attorney C ~ '"~y~"
~~
P.R. No. 14783
06-23-08
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons
City Manager
Kelly Eldridge
Director of Utility Operations
APPROVED AS TO AVAILABILITY OF FUNDS:
(.~.CX.L
Rebecca Underhill
Director of Finance
Account No.: 426-1625-532.83-00
Project No.: 426012
AGREED TO:
roy Construction, LLC
{ Z 5~~~
Date
Exhibit A is available for review
in the City Secretary's Office
EXHIBIT B
CITY OF PORT ARTHUR
BID SHFET
llESCRIPTION: 27" SANITARY SEWER REHABILITATION BY REMOVAL AND REPLACEMENT METHOD
DATE: JUNE 18, 2008
NAME OF BIDllER NAME OF BIDDF,R NAME OF BIDDER
BRYSTAR
"TROY CONSTRUCTION ALLCO, INC. CONTRACTING
HOUSTON, TEXAS BEAUMONT, TEXAS EEAUMONT, TEXAS
ITEM QTY UOM Description of work UNIT TOTAL UNIT TOTAL UNIT TOTAL
LF 500 Remove 27" VCP and Rcplace w/ 27"PVC, $300.00 $150,000.00 $286.90 $143,450.00 $380.00 $190,000.00
I SDR-26, 15-20 ft. Deep Complete and
Covered in Place
EACH 3 Remove, Rcplace, Relocate 8xisling $7,000.00 $21,000.00 $9,625.00 $28,875.00 $14,500.00 $43,500.00
2 Manhole w/48" Diameter, New
Fiber IasslS-20ftdee wm letcN lace
LF 550 Trench Safety System, Full Depth Over 5 ft., $1.00 $550.00 $5.00 $2,750.00 $15.00 $8,250.00
3 All Excavation as Per OSHA Standards
LS 1 Well pointing/Dewatcrvtg System $3,600.00 $3,600.00 $5,000.00 $5,000.00 $54,000.00 $54,000.00
4A Mobilisation And Set Up As Needed
LF GW Well point Lengths, AllDcpthsasRequired $20.00 $12,000.00 $30.00 $18,000.00 $28.00 $16,800.00
4B in field
EACH 4 Diversion/I3ypassPumpingw/one 8" $1,200.00 $4,800.00 $2,000AO $8,000.00 $8,500.00 $34,000.00
$ Additional Pump, Complete Set Up As
re aired
TON 100 Extra Cement Stabilized for Backfill $34.00 $3,400.00 $26.00 $2,600.00 $28.00 $2,800.00
~ Where approved
~ 'I'ON 150 Extra Granular Rock or Approved Equal For $30.00 $4,500.00 $37.00 $S,SS0.00 $38.00 $5,700.00
i e beddin as re aired
$ CY 20 Extra Concrete, 3000VSIWhereOrAs $150.00 $3,000.00 $85.00 $],700.00 $275.00 $5,500.00
a roved
9 LS I Cash allowance for lab tests, relocations, $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
as a roved er invoice b others
TOTAL $207,850.00 $220,925.00 $365,550.00
DATE:
PURCH
BID
Tf2: CITY OF PORT Ad2THIJR
444 4TII STREET
P.O. BOX i0~1
PEIRT ARTIILIR, TEXAS 77640
Proposal of ~ ~~ ~r"'hT/w~'' ~0~, ~~ ~- (hereinafter called "BIRDER "),
organized and existing under the laws of the State of , doing business
as*'/i1(`( '~hT1wG]ar, LLL and acting by and through l/~y ni~>~; LLL to the
City of Port Arthur, Texas (hereinafter called "OWt~TER"). ,
In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all
work for the construction of 27 inch Sanitary Sewer Rehabilitation by Removal and
Replacerree[et Method, in strict accordance with the Contract Documents, within the time set
forth therein, and at the prices stated below, and to enter into Contract for same within the time
specified in Contract Documents.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party
thereto certifies as to his own organization, that this BID has been arrived at independently,
without consultation, communication, or agreement as to any matter relating to this BID with any
other BIDDER or with any competitor.
BIDDER hereby agrees to commence Work under this Contract on or before a date to be
specified in the Notice to Proceed letter and to fully complete the Project within 45 consecutive
calendar days as specified in the Notice to Proceed, including, but not limited to, all Saturdays,
Sundays, and Federal, State, and City holidays thereafter. BIDDER further agrees to pay as
liquidated damages, the sum of $500.00 fo
but not limited to, all Saturdays, Sundays;
Section 51 of the Genera] Conditions.
Enclosed is bid security as required.
reach consecutive calendar day thereafter including,
and Federal, State and City holidays as provided in
BIDDER achno•.vledges receipt of the following Addendum: (if issued and applicable)
*Insert a corporation; a pyhnership, or ~ individual, as app!icabie.
BIDDER agrees to perform all the work described in il]e Contract Documents for the following
unit prices of lump sum: N/A
D-1
EXHIBIT C
(city of Port Arthur)
.(Law Department)
(Required Form)
(7/8/88)
(10/5/89)
(3/15/90)
(9-8-94)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed to the attached Proposed City
Council Resolution No 14783 is an exact duplicate of an applicable standard form contract (the title of
which is shown below) previously approved by the Law department and adopted as a standard form by City
Council Resolution, except for the blanks that have been filled in with all necessary information and except
for the changes described below.
The title of the applicable standard form contract is:
[] Federally Funded Construction Contract, Revised 1 /5/88, 7189, 8/89; 4/28/94
[X] Non-Federally Funded Construction Contract, Revised 1 /5/88, 7/89, 8/89; 4/28/94
[ ] Federal -Professional Services -Engineering Contract, Revised 1 /5/88, 5/89 (§10) 7/89/(§8);
10/89; 2/91 (§8)
[ ] Non-federal -Professional Services -Engineering Contract, Revised 1 /5/88, 5/89(§10),
7/89(§8), 10/89; 2/91(§8)
[ ] CDBG -Professional Services -Engineering Contract, Revised 1 /5/88, 5/89 (§10), 7/89(§8),
10/89; 2/91 (§8)
[ ] Federal -Professional Services -
Non-Engineering (Consultant) Contract, Revised 1 /5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8)
[ ] Non-Federal -Professional Services -
Non-Engineering (Consultant) Contract, Revised 1 /5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8)
(] CDBG -Professional services -
Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8)
[ ]Other Standard Form Contract, described as follows:
The changes are as follows: (Put an "X" in the appropriate [ ])
[X] None.
[ ] The following described provisions at the indicated page, section, etc. of the standard form
have been deleted
from said contract:
Page 1 of 3
(p.2 Revised 9/18/90)
(Certificate of Standard Form Contract, page 2)
DELETIONS
Page Number
Where
Deleted Provision
Is
Found On Standard Form
None.
Section or Paragraph No
and Caption
Which
Contains Provision
Deleted From Form
Subsection or
Subparagraph No.
and Caption
Which Contains Provision
Deleted From Form
Description of
Provision Deleted
[ ] The following described provisions at the indicated page, section, etc. of the standard form
have been altered,
modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Page No. § or ¶ No. 8
Where Caption of
Provision Found Standard Form
on which
Standard Form Contains Provision
Sub § or Sub ¶ No.
8 Caption
of
Standard Form
which
Contains Provision
Page 4 & caption
sub § 8 caption, etc.
of said contract
Description which contains
of altered, etc. provision;
Provision 8
in Description of
Standard Form Alteration etc.
Page 2 of 3
p.3 Revised 9/18/90}
(Certificate of Standard Form Contract, page 3)
(] The following provisions have been added to Said Contract:
Page, Section and Caption
Subsection and Caption, etc. of Said Contract Which
Contains the Added Provision and Description Thereof
I further certify that said attached proposed City Council Resolution contains the following
provision:
'That said contract is an exact duplicate of a City Standard Form Contract except for the changes
described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit
"C" and is hereby incorporated by reference, and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Department in reviewing and
approving (or rejecting) as to form and by the City Council ih reviewing and adopting (or rejecting) said
Resolution and Contract.
Signed this % 3.,d day of '~ un>; , 2008.
lCe-~ f~~~
Department~l+ead
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