HomeMy WebLinkAboutH.2003 CVB BUDGETFAX (409) 985-5584' 1-800-235-7822
www. portarthurtexas,corn
(E-Mail) pacvb @ portarthurtexas.com
December 5, 2002
Mr. Steve Fitzgibbons
City Manager, City of Port Arthur
P. O. Box 1089
Port Arthur, Texas 77641-1089
Dear Mr. Fitzgibbons,
The Port Arthur Convention and Visitors Bureau has completed its budget for the
calendar year of 2003. The budget was approved by the Board of Directors of the
Convention and Visitors Bureau at the November 20, 2002 board meeting. We
are hereby submitting the board approved 2003 budget for city record.
I have copied both Mayor 9rtiz and Rebecca Underhill on the Budget and
attachments to the budget. Please see the memo, the budget and the budget
attachments enclosed.
When reviewing the budget and attachments, the three most important categories
are publications for general tour, group tour and conventions. These lines are
color coded on the budget to match the attachments. If you have any questions,
please call.
Thank you for all of your support and your dedication to Port Arthur and tourism.
Executive Director
Memo
To: Steve Fitzgibbons
From: Tammy Kotzur
CC: Mayor Oscar Ortiz and Mrs. Rebecca Underhill
Date: 12/04/02
Re: 2003 CVB Budget
The Board approved 2003 budget with advertising spreadsheet attachments for the Port Arthur
Convention and Visitors Bureau is enclosed. The budget was approved by the CVB Board of Directors
at the November 20, 2002 board meeting. Please note the following unusual line items in the order
they occur on the budget:
1) Equipment purchase at $1,000.00 is considerably less than 2002 when a new copier was
budgeted. No large purchases are anticipated.
2) Salary for Director is budgeted at standard 3%, however please compare to budget rather than
projected. Projected shows 5 weeks unpaid maternity leave.
3) Miscellaneous at $500 is considerably less than in the past, but this line item had been used for All
American City contributions and in 2002 for new alligator costumes. No large purchases or
expenditures are anticipated in this category.
4) Publications (advertising) for general tour, group tour and conventions are budgeted higher than in
the past with much of the budget attributed to state/regional advertising. Travel has become more
regional than nationwide since 9/11 and with the economic state. You will find a breakdown of
publications for 2003 color coded and attached. Some changes may occur during the year but this
is the overall marketin~ plan.
5) Professional services for general tourism is budgeted lower than 2002. In 2002, the new web site
design was done as professional services. In 2003, only regularly scheduled professional services
are anticipated.
6) For the line item Salary/convention manager, the increase was requested by the Board. The
reasons given by the board are ongoing excellent job performance, growing responsibilities as
conventions/reunions increase without increasing staff and to bdng more in line with sales position
salary.
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7)
Income for 2003 is budgeted at a higher level than 2002 final income. With all of the projected
hotels now open and operating, we are better able to project the growth in occupancy for the area.
While the economy continues to be unsteady across the country, it seems our tourism/hotel
corporate business is continuing to fare well. Therefore, we are budgeting an increase. As our
funding is solely that of hotel occupancy tax, if after the first half of 2003, we see a significant
difference in our budgeted income, we wilt revise the budget and notify your office.
Thank you for your continued support of tourism and the CVB. We would not be successful without
your support and partnership. Please call me with any questions or concerns or you may contact my
2002 Board Chairman Arthur Guidry. Again, thanks!
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