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Home My WebLink AboutH. AS/400 APPLICATION SOFTWARE CITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Date: Reference No. Subject Page 12/12/02 Invoice for Annual Service on AS/400 Application Sof~vare 1 of 1 RECOMMENDATION: Presented for City Council consideration and approval for payment is invoice No.831034 in the mount of $68,136.00 from HTE, Inc. for the annual maintenance on the AS/400 software, for the period January 1, 2003 through December 31, 2003. BACKGROUND: In December 1992 the City purchased sot~are application for the AS/400 computer (Management Information Systems) from HTE at a cost of $353,405. The proposed annual maintenance will enhance the existing applications loaded on the AS/400 computer system. The following is a list of the applications and their cost: Contact Management 3,885.00 Work Orders/Facilities Management 6,300.00 CIS 9,345.00 Accounts Receivable 3,098.00 Applicant Tracking 2,363.00 Asset Management 2,048.00 Cash Receipts 1,995.00 Fleet Management 5,198.00 GMBA 8,610.00 Payroll/Personnel 5,198.00 Purchasing/Inventory 5,145.00 Building Permits 3,885.00 Business Licenses 1,470.00 Code Enforcement 1,470.00 Land/Parcel Management 1,628.00 Planning/Zoning 5,198.00 Retrofit Modification Option 1,300.00 Total Amount Due This Invoice $ 68,136.00 BUDGET/FISCAL EFFECT: Funding in the amount of $65,000.00 has been provided in the Finance Department 2002-2003 Operating Budget 001-1034-515.54-00. The balance will be funded through savings in other line items in the Finance budget. STAFF/EMPLOYEE EFFECT: No anticipated effect of staffing. SUMMARY: a eCOmmended that City Council approve the payment for annual maintenance service on the AS/400 software tions in the ~lll~ount of $68,136. , Rebecca Underhill Director of Finance Prepared by: Disposition by Council: Processed: Approved by: j/, ( ) Approve ( ) Other (Describe) City Secretary Date: J JA/W'ORD/COUNC IL/HTE Headquarters: 1000 Business Center Drive, Lake Mary, FL 32746 ~. (407) 304-3235 RECEIVED DEC 1 2 2002 FINAt~OE DEPARTMEN Application Solutions for Government December 8, 2002 Rebecca Underhill (Finance Director) City of Port Arthur P O Box 1089 Port Arthur, TX 77641 Some time ago, your organization made a significant investment with HTE to provide you with quality solutions. In our ongoing commitment to "Help Government Work Better" we continue our pursuit to provide the best sea-vice and solutions in the industry. In the coming year, each maintenance customer of HTE will receive: · A discount for additional HTE applications HTE's newest quality-assured releases · Improved response and resolution times through customer support · Improved applications and loads due to a formal QA department · MyHTE with real-time support and PTF monitoring capability as well as a searchable knowledgebase · Added enhancements to MyHTE, allowing each individual to perform education planmng · Extranet availability (your HTE Internet support connection). As of January 2003, you will find that our standard maintenance prices have increased 5% fi.om the prior year. This follows no increase to our standard maintenance prices in 2002. We are proud to continue to improve our capabilities and still hold our increase to such nominal levels. We consider it an honor to support you in your efforts to provide higher levels of service to )'our citizens and customers. Should you have any questions or concerns, please do not hesitate to contact your Account Manager or myself at 800.727.8088. Steve Goldstein Manager, Soltware Renewals 2164 1 Appiicatiot'~ Solutioc, s tor Go~, ermneet iNVOICE Headquarters: ~ Company Invoice No Date Page 1000 Business Center Drive Lake Maw, FL 327q6 l 100 831034 30/Nov/2002 1 of 3 (,i07) 30,i-3235 Bill To: City of Port Arthur Ship To: City of Port Arthur PO Box 1089 P O Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Attn: Rebecca Underhill (Finance Director) (409) 983-; RECEIVED DEC 1 2 2002 FINA#CE DEPAflTME, Attn: Rebecca Underhill (Finance Director) (409) 983-817 lCustomer Grp/No. Customer Name Customer PO Number Currency Code Terms I * 2164 City of Port Arthur USD NET30 Due Date [ 30/Dec/2002 J No. SKU Code/Description/Comments Contract NO 2000926 17 02-CONTACTMN GT-LF Contact Management Maintenance Start: 01/Jan/2003, End: 31/Dec/2003 Contract No 9612130 02-CIS-LF CIS Maintenance Start: 01/Jan/2003, End: 31/De?J2003 2 02-WORKORDERSIFM-LF Work Orders/Facilites Management Maintenance Start: 01/dan/2003, End: 31/Dec/2003 3 03-ACCOUNTSREC-LF Accounts Receivable Maintenance Sl~rt: 01/Jan/2003, End: 31/Dec/2003 4 03-APPLICANTTRACK-LF Applicant Tracking Maintenance Start: 01 Jan/2003, End: 31/Dec/2003 5 03-ASSETMNGTI-LF Asset Managemem Maintenance Start: 01/Jan/2003 End: 31/Dec/2003 Taxable No, of Users Units Rate Disc % Extended Yes 1 1.00 3,885.00 0 3.885.O0 Yes 0 1.00 9.345.00 0 9.345.00 Yes 0 1.00 6.300.00 0 6,300.O0 Yes 0 1.00 3.098.00 0 3.098.O0 Yes 0 1.00 2.363.00 0 2,365.00 Yes 0 1,00 2 348.00 0 2,04~. O0 :CH/:,NGE 3E )RESS REIVIlT PaVMEN'T TO: tTE NC ~- ~ ~: ,-: IN(: ., Dept AT 95,':044 Atlanta, GA 311 32-2044 Balance Due Applic: t o ~ Solutioz~s lot Government INVOICE Headquarters: I Company Invoice No Date Page 1000 Busines~ Center Drive Lake Maw, F, 32746 100 831034 30/Nov/2002 2 of 3 (407) 304-32.;5 Bill To: City of Port Arthur Ship To: City of Port Arthur P O Box 1089 P O Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Attn: Rebecca Underhiil (Finance Director) (409) 983:, Attn: Rebecca Underhill (Finance Director) (409) 983-817 ICustomer Grp/No. Customer Name Customer PO Number Currency Code Terms Due Date I ' 2164 City of Port Ar'd3ur USD NET30 30/Dec/2002 No. SKU CodelDescrir3tionlComments Contract No 9612130 6 03-CASHRCPTAS400-LF Cash Reciepts - AS400 Maintenance Start: 01/Jan/2003, End: 3t/Dec/2003 7 03-FLEETMNGT-LF Fleet Management Maintenance Start: 01/Jan/2003. End: 31/Dec/2003 8 03.-GMSA-W/REPORT-LF GMBA with Extandod Reporting Maintenance SMd: 01/Jan/2003. End: 31/Dec/2003 9 03-PAYROLL/PERS-LF Payroll/Personnel Maintenance Start: 01/Jan/2003. End: 31/Dec/2003 10 03-PU[-~CHASEIINV-LF Purcha$infl/Invento~ Maintenance Sta~: 01/Jan/200$, End: 31/Dec/2003 11 08-BUILDPERM-LF BUILDING PERMITS Maintenance Start: 01/Jan~2003. End: 31/DecJ2003 12 08-BU$1NESSLIC-LF BUSINESS LICENSES Maintenance Start: 01t Jan/2003. End: 31/Dec/2003 Taxable No. of Users Units Ra~3 Disc % Extended Yes 0 1.00 1,995.00 0 1.995.00 Yes 0 1.00 5.198.00 0 5,198.00 Yes 0 1.00 6.610.00 0 8,610.00 Yes 0 1.00 5,198.00 0 5,198.00 Yes 0 1.00 5,1,~ 5.00 0 5,145.00 Yes 0 1.00 3,885.00 0 3.885.00 Yes 0 1.00 1,470.00 0 1,470.00 Page Total L 31.501.00~ REMIT PAYMENT TO:lITE. INC. ~. P.O. Box 1161':)5 '~. ATLANTA, GA 30368-6195 App[ication Solutions for Government iNVOICE I000 Business Center Drive Company Invoice No Date Page Lake Mary, FL 32746 100 831034 301Nov/2002 3 of 3 (407) 304-3235 Bill To: City of Port Arthur Ship To: City of Port Adhur P O Box 1089 P O Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States ARm Rebecca Underhill (Finance Director) (409) 9834 Attn: Rebecca Underhill (Finance Director) (409) 983-817 Customer Grp/No. 2164 Customer Name Customer PO Number Ccrrency Code Terms Due Date [ City of Port Arthur USD NET30 30/Dec/2002 No. SKU Code/Description/Comments Contract No 9612130 13 08-CODEENFORCE-LF CODE ENFORCEMENT Maintenance Star[: 01/Jan/2003, End: 31/Dec/2003 14 08-LANDPARCELMNGT-LF LAND/PARCEL MANAGEMENT Maintenance Start: 01/Jan/2003. End: 31/Dec/2003 15 08-PLANZONING.LF PLANNING & ZONING Maintenance Start: 01/Jan/2003, End: 31/Dec/2003 16 99-RETROMODOPT-MA Retrofit Modification Option Maintenance Start: 01/Jan/2003, End: 31/Dec/2003 Taxable NO. of Users Units Rate Disc % Extended Yes 0 1.00 I 470.00 0 1.470.00 Yes 0 1.00 I 528.00 0 1,628.00 Yes 0 1.00 5,198.00 0 5,198.00 Yes 1 1.00 1.300.00 0 1,300,00 REMIT PAYMENT FO: HTE, INC. · P.O. Box 116195 · ATLANTA, GA 30368-6195 Page Total [ 9.596.00~ Subtotal [ 68.136.00~ Sa,eeTa,[ 0.00i Payment Received ~