HomeMy WebLinkAboutPR 21770: RESCINDING RESOLUTION NO. 20-446 City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 13, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R.No. 21770: Rescinding Resolution No. 20-446 and authorizing the City Manager to
purchase 30 commercial containers to replace damaged commercial containers and for
future commercial accounts. Funding of$33,700.00 is needed.
Introduction:
The intent of this Agenda is to rescind Resolution 20-446 and authorizing the City Manager to purchase
thirty (30) commercial containers to replace damaged commercial containers and for future commercial
accounts.
Background:
On December 22, 2020, the City Council approved Resolution No. 20-446, which authorized the City
Manager to purchase thirty (30) commercial containers at the quoted price of $25,650.00. Due to the
volatility of steel prices and the fact that the quoted price expired on December 8, 2020. Box Gang could
no longer provide the thirty(30)commercial containers for the quoted price. The City has found it necessary
to rescind Resolution 20-446 and purchase the thirty (30) containers through cooperative purchasing.
Budget Impact:
Fund is available in Public Works Container Service (Minor Equipment) Account Number 403-1273-
533.25-00 for$33,700.00
Recommendation:
It is recommended that the City of Port Arthur City Council approve P.R. No. 21770 authorizing, the City
Manager to purchase thirty (30) commercial containers.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R.No. 21770
01/13/21 ace
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION NO.20-446
REGARDING THE PURCHASE OF THIRTY (30)
COMMERCIAL CONTAINERS FROM BOX GANG
MANUFACTURING OF HOUSTON, TEXAS AND
FURTHER AUTHORIZING THE SAID COMMERCIAL
CONTAINERS FROM BOX GANG MANUFACTURING
OF HOUSTON, TEXAS THROUGH HGAC CONTRACT
RH08-20 IN THE AMOUNT OF $33,700.00. FUNDING IS
AVAILABLE IN PUBLIC WORKS (MINOR
EQUIPMENT)ACCOUNT NUMBER 403-1273-533.25-00
WHEREAS, on December 22, 2020, the City Council approved Resolution No. 20-446,
which authorized the City Manager to purchase thirty(30)commercial containers from Box Gang
Manufacturing of Houston, Texas; and,
WHEREAS, due to volatility of steel prices and the fact that the quoted price expired on
December 8, 2020, Box Gang could no longer provide the thirty(30)commercial containers at the
quoted price of$25,650.00; and,
WHEREAS, the City staff recommends that Resolution 20-446 be rescinded;
WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city
may participate in cooperative purchasing programs established by the State Facilities Commission
for the purchase of goods at prices established through purchase contracts of the Commission;and,
WHEREAS, pursuant to Res. 11-196, the City of Port Arthur entered into a local
agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and,
WHEREAS, the City staff further recommends the purchase the thirty (30) containers
through cooperative purchasing; and,
WHEREAS, Box Gang Manufacturing has provided a quote for thirty (30) — 8yd
commercial containers with HGAC Contract RH108-20 pricing (as delineated in Exhibit "A");
and,
P. R. No. 21770
01/13/21 ace
Page 2 of 4
WHEREAS, funds are available in the Public Works Container Service (Minor
Equipment) Account number 403-1273-533.25-00.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, Resolution No. 20-446 is hereby rescinded; and,
THAT, the City Manager is authorized to purchase thirty (30) commercial containers to
replace damaged commercial containers and for future commercial accounts from Box Gang
Manufacturing of Houston, Texas through HGAC Contract No. RH108-20 in the total amount of
$33,700.00; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2021 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
P. R. No. 21770
01/13/21 ace
Page 3 of 3
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
,
Valecia io
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Alberto Elefano, P.E.
Director of Public Works
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
(')
Kandy Daniel
Interim Director of Finance
Cli o illiams, CPPB
Purchasing Manager
P. R. No. 21770
01/13/21 ace
Page 4 of 4
EXHIBIT "A"
'HGAC8uy CONTRACT PRICING WORKSHEET Contract Date
For Standard Equipment Purchases No.: RH08-20 Prepared: 1/13/2021
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying
City of Port Arthur Contractor: Box Gang Mfg
Agency:
Contact Clifton Williams Prepared TiffanyRaye
Person: By: y
Phone: 409-983-8162 Phone: 281-451-7957
Fax: Fax:
Email: clifton.williams@portarthurtx.gov Email: tiffany@boxgangmfg.com
Product
Code: RH0820G27 Description: Galfab:Model FL 8:8 Yd Capacity Flat Top Frontload;Plastic Lids
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 1350
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Painted Forest Green 0
Subtotal From Additional Sheet(s):
Subtotal B: 0
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
steel deduct -300
Subtotal From Additional Sheet(s):
Subtotal C: -300
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
For this transaction the percentage is: -22%
Price plus Published Options(A+B).
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 30 X Subtotal of A+B+C: 1050 1-=7-1 Subtotal D: 31500
E.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description Cost
Estimated freigh$550 per load(4 truckloads) 2200
Subtotal E: 2200
Delivery Date: F. Total Purchase Price (D+E): 33700