HomeMy WebLinkAboutPR 12014:HEALTH DEPT. FURNITUREPUBLtC WORKS DEPARTMENT
COUNCt'L ACI'~ON MEMO
TO
FROM
SUB3ECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R. #12014
December 2, 2002
RECOMMENDATZON
It is recommended that the City Council approve Proposed Resolution No. 12014,
authorizing the City Manager to execute a Certificate of Acceptance for the furniture
and fixtures for the City of Port Arthur Health Department facility and authorizing
payment of Invoice No. 3 and Final in the amount of $3,950. Funding available from FY
2003 Budget Account No. 30!-1601-591.82-00, CIP 170.
BACKGROUND
Advertisements for Bids were published on November 18, 200! and November 25,
2001, with the contract being awarded to SeTEX Construction Corporation of Beaumont,
Texas on .]anuary 8, 2001 in the amount of $79,000.
A Certificate of Substantial CompleUon was issued on December 2, 2002 by LaBiche
Architectural Group, Inc., with August 31, 2002 being the date when installation, was
completed. SeTEX Construction Corporation has submitted Invoice No. 3 and Final in
the amount of $3,950.
BUDGETARY/FISCAL EFFECT
Funding is available in FY 2003 Account No. 301-1601-59!.82-00, ClP 170.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 120!4,
authorizing the City IVlanager to execute a Certificate of Acceptance for the furniture
and fixtures for the City of Port Arthur Health Department facility and authorizing
payment of Invoice No. 3 and Final in the amount of $3,950. Funding available from FY
2003 Budget Account No. 30!-!60:1-591.82-00, CIP !70.
Leslie E. HclVlahen, P.E.
Director of Public Works
file c:\cams\fumiture&fixturescloseout
P.R. No, 120).4
12/02J02 vid
RESOLU'i'TON NO.
A RESOLUTZON AUTHORIZ/NG THE CITY MANAGER TO EXECUTE
A CERI'ZF]~CATE OF ACCEPTANCE FOR THE FURNITURE AND
F?XTURES FOR THE C]~TY OF PORT ARTHUR HEALTH
DEPARTMENT FACILITY AND AUTHORZZING FINAL PAYMENT OF
]~NVOICE NO. 3 AND FINAL IN THE AMOUNT OF $3,950; FUNDING
BEING AVAILABLE IN FY 2003 ACCOUNT NO. 301-1601-591.82-
00~ CIP 170.
WHEREAS, LaBiche Architectural Group, Tnc. has issued a Certificate of
Substantial Completion stating that the contract for the furniture and fixtures for the
City of Port Arthur Health Department facility has been completed, copy attached
hereto and made a part hereof as Exhibit "A", together with the Contractor's Certificate
and Release, copy attached and made a part hereof as Exhibit "B'; and Contractor's
Certificate of Guarantee, copy attached and made a part hereof as Exhibit "C'; both
having been executed on behalf of SeTEX Construction Corporation of Beaumont, Texas
by .lim Shell, President; and,
WHEREAS, the date of Substantial Completion for the work was August 3].,
2002; and,
WHEREAS, construction under said Contract is now complete; now, therefore,
BE IT RESOLVED BY THE CITY COUNC];L OF THE CITY OF PORT
ARTHUR~ TEXAS:
THAT the City Manager be and he is hereby authorized to execute on behalf of
the City of Port Arthur a Certificate of Acceptance for the contract for fumiture and
fixtures at the City of Port Arthur Health Department facility, attached hereto and made
a part hereof as Exhibit "D"; and,
P.R. No. 12014
Page #2
THAT the final contract amount for the subject contract is $79,000; and,
THAT Invoice No. 3 and Final in the amount of $3,950 from the Contractor be
and is hereby approved; copy attached hereto as Exhibit"E'" and,
THAT funding is available in FY2003 Budget Account No. 301-1601-591.82-00,
C'~P 170; and
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council; and,
READ, ADOPTED AND APPROVED this the day of
at a
Ayes: __
., A.D. 2003
meeting of the City of Port Arthur, Texas by the following vote:
Mayor:
Councilmembers:
Noes:
Attest:
Hayor
City Secretary
P.R. No. :12014
Page #3
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINIS1-RATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Pubic Works
S~F FUNDS:
Rebecca Underhill
Finance Director
file c:\res\fumiture&flxturescloseout
CERTIFICATE OF SUBSTANTIAL COMPLETION
P Exhibit
· R. No, 12014
- "10t'l
PROJECT: City of Port Arthur Heatth Clinic
- Furniture and Furnishings
ARCHITECT:
The LaBiche Architectural
Group, Inc.
TO: City of Port Arthur
P. O. Box 1089
Port Arthur, Texas 77641-1089
PROJECT NO: 00069
CONTRACTOR: SeTEX Construction Corp.
DATE OF ISSUANCE: August 30, 2002
CONTRACT FOR: Furniture and Furnishings
CONTRACT DATE: January 8, 2002
PROJECT OR DESIGNATED PORTION SHALL INCLUDE: ALL WORK
The Work performed under this Contract has been reviewed and found to be substantially complete.
The Date of Substantial Completion of the Project or portion thereof designated above is hereby
..established as August 30, 2002 which is also the date of commencement of applicable warranties
required by the Contract documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The date of Substantial Completion of the Work or designated portion thereof is the Date certified by the
Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the
Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended,
as expressed in the Contract Documents.
A list of items to be completed or corrected, prepared by the Contractor and verified and amended by
the Architect, is attached hereto. The failure to include any items on such list does not alter the
responsibility of the Contractor to complete all Work in .accordance with the Contract Documents. The
date of commencement of warranties for items~th~ ~'t~he/~list will be the date of final payment
unless o the rwise ag reed to in writing.,/,/,//,/~ ~/.Y~ /.,.'
· roup
~KuHITECT B~ ~A~E
The Contractor will complete or correct the Wo/r~n the list of items attached hereto within fifteen (15)
days from the Date of Substantial Completior~./
SeTEX Construction Corp.
CONTRACTOR ~~ "'///e B~ DATE
The Owner accepts the Work d portion thereof as substantially complete and will assume
full possession thereof at 8:00 a.m. on August 3~, 2002.
City of Port Arthur
OWNER ~,.~¥ BY DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall be as follows: Owner will assume responsibility for maintenance, security, and damage to the
Work on the Date of Substantial Completion except for damage done by Contractor or Subcontractors during final
completion. Owner assumes responsibility for insurance of the Project on August 31, 2002. The Contractor will
submit to the Owher the executed warranties, maintenance agreements, inspection certificates, record
documentation, maintenance manuals, tools, spare parts, keys and similar operational items by September 31,
2002.
Exhibit "B"
P.lt No. 12014
CON'I'~AG'I'O~'~ ~KTII=IC.,ATE AND I~ELEA~E
FROM:., SeT~.X ConItru~tion Co~p.
REFERENCE COHYRACT HO._ ~07- 0 $ ENTERED INTO TH~ 8th
OA¥OF ;a~uatT, 2002
_ , iIETWEEH THE CITY O~ PORT aRTHUR OF
JEFFER;~)N COUHIY. TEXA~ AHO S®TZX Construction Corp.
Beaumont ~ Texas
~o~t A~hu= Hem~th Clan'
(I=I~]~Q NO.) '
LOGKT~D iN THE OITY
KNOWAM. _MeN IiYTHESE PRES~NT~
............ :,n~y p yable t~ Ih0 ~ned um~ or
Exhibit "B"
P.R. No. 12014
Ar, hut may mquast - -- ':
day ~t __ ue=emoe;.. , ,2~ 0~ ~.. .,~ ·
Se~X Cons uct~o~ ~"~'~'"
James R, Shell ,~du~on~~d~s.~~
~ia~ Presia~nt ~_,.SeTEX Construction Corp.
~,~t~~g~h~b~ta ,, President ....
se~ co~s~=u=~~o~ co=p. , .......
19 Dece~er 02
(~) Lisa L.
~O~OR'$ CER~F~TE OF GUaRaNT;;
FROM:. SeT~X Construction Corp.
(~m ~ u~,~. i~~ - - -
TO; Cit Of P~ t Ar hut
For PO~t J~rthur
~ No.}
LOCATED IN THE CITY OF PORT ARTHUR. TEXAS.
.KN~AM. M~N ~Y TlflF.~E PRB~;ENT~
1}, , SeTEX Cor~atz~ct~on Cor~. Doll llel~b¥ glJlra~ all ~ ~ ',~
~r_;.___. ........ y ~o the exb~nt the actual
~ ~I~ ~ ~ ~h -- ' ~ ..... ~ ·
SeTEX Co strucC~on Corp. ~'~---"z~.'
/~,~u ~r~ ames R. Shell
~1o~ - ~o prov~sions
and Contract Docume~ ~herefore,
Guarantee will ~ aPpll=able if any. the only ~ctual M~ufac=ure=
Exhibit "C'
P. IL No. 12014
James R. Shell
. I~ng ~a~t ~lul~ ~,~m on o~h. ~s and ~. flr~.
~'~'~..~e'l'l~X Construc=ion Corp.
Exhibit "D"
P.R. No. 12014
t of 1
CERTIFICATE OF ACCEPTANCE
FOR
THE CONTRACT FOR
FURNITURE & FIXTURES
FOR THE CITY OF PORT ARTHUR
HEALTH FACILITY
TO: .lames Shell, President
SeTEX Construction Corporation
Dear Mr. Shell:
This is to certify that the City of Port Arthur, Texas accepts the contract for
the furniture and fixtures for the City of Port Arthur Health Department
facility as being completed on the basis of the Certificate of Completion.
Steve Fitzgibbons
City Manager
Date
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