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Home My WebLink AboutPR 12014:HEALTH DEPT. FURNITUREPUBLtC WORKS DEPARTMENT COUNCt'L ACI'~ON MEMO TO FROM SUB3ECT DATE Steve Fitzgibbons, City Manager Leslie E. McMahen, P.E., Director of Public Works P.R. #12014 December 2, 2002 RECOMMENDATZON It is recommended that the City Council approve Proposed Resolution No. 12014, authorizing the City Manager to execute a Certificate of Acceptance for the furniture and fixtures for the City of Port Arthur Health Department facility and authorizing payment of Invoice No. 3 and Final in the amount of $3,950. Funding available from FY 2003 Budget Account No. 30!-1601-591.82-00, CIP 170. BACKGROUND Advertisements for Bids were published on November 18, 200! and November 25, 2001, with the contract being awarded to SeTEX Construction Corporation of Beaumont, Texas on .]anuary 8, 2001 in the amount of $79,000. A Certificate of Substantial CompleUon was issued on December 2, 2002 by LaBiche Architectural Group, Inc., with August 31, 2002 being the date when installation, was completed. SeTEX Construction Corporation has submitted Invoice No. 3 and Final in the amount of $3,950. BUDGETARY/FISCAL EFFECT Funding is available in FY 2003 Account No. 301-1601-59!.82-00, ClP 170. STAFFING/EMPLOYEE EFFECT None. SUMMARY It is recommended that the City Council approve Proposed Resolution No. 120!4, authorizing the City IVlanager to execute a Certificate of Acceptance for the furniture and fixtures for the City of Port Arthur Health Department facility and authorizing payment of Invoice No. 3 and Final in the amount of $3,950. Funding available from FY 2003 Budget Account No. 30!-!60:1-591.82-00, CIP !70. Leslie E. HclVlahen, P.E. Director of Public Works file c:\cams\fumiture&fixturescloseout P.R. No, 120).4 12/02J02 vid RESOLU'i'TON NO. A RESOLUTZON AUTHORIZ/NG THE CITY MANAGER TO EXECUTE A CERI'ZF]~CATE OF ACCEPTANCE FOR THE FURNITURE AND F?XTURES FOR THE C]~TY OF PORT ARTHUR HEALTH DEPARTMENT FACILITY AND AUTHORZZING FINAL PAYMENT OF ]~NVOICE NO. 3 AND FINAL IN THE AMOUNT OF $3,950; FUNDING BEING AVAILABLE IN FY 2003 ACCOUNT NO. 301-1601-591.82- 00~ CIP 170. WHEREAS, LaBiche Architectural Group, Tnc. has issued a Certificate of Substantial Completion stating that the contract for the furniture and fixtures for the City of Port Arthur Health Department facility has been completed, copy attached hereto and made a part hereof as Exhibit "A", together with the Contractor's Certificate and Release, copy attached and made a part hereof as Exhibit "B'; and Contractor's Certificate of Guarantee, copy attached and made a part hereof as Exhibit "C'; both having been executed on behalf of SeTEX Construction Corporation of Beaumont, Texas by .lim Shell, President; and, WHEREAS, the date of Substantial Completion for the work was August 3]., 2002; and, WHEREAS, construction under said Contract is now complete; now, therefore, BE IT RESOLVED BY THE CITY COUNC];L OF THE CITY OF PORT ARTHUR~ TEXAS: THAT the City Manager be and he is hereby authorized to execute on behalf of the City of Port Arthur a Certificate of Acceptance for the contract for fumiture and fixtures at the City of Port Arthur Health Department facility, attached hereto and made a part hereof as Exhibit "D"; and, P.R. No. 12014 Page #2 THAT the final contract amount for the subject contract is $79,000; and, THAT Invoice No. 3 and Final in the amount of $3,950 from the Contractor be and is hereby approved; copy attached hereto as Exhibit"E'" and, THAT funding is available in FY2003 Budget Account No. 301-1601-591.82-00, C'~P 170; and THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council; and, READ, ADOPTED AND APPROVED this the day of at a Ayes: __ ., A.D. 2003 meeting of the City of Port Arthur, Texas by the following vote: Mayor: Councilmembers: Noes: Attest: Hayor City Secretary P.R. No. :12014 Page #3 APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINIS1-RATION: Steve Fitzgibbons City Manager Leslie E. McMahen, P.E. Director of Pubic Works S~F FUNDS: Rebecca Underhill Finance Director file c:\res\fumiture&flxturescloseout CERTIFICATE OF SUBSTANTIAL COMPLETION P Exhibit · R. No, 12014 - "10t'l PROJECT: City of Port Arthur Heatth Clinic - Furniture and Furnishings ARCHITECT: The LaBiche Architectural Group, Inc. TO: City of Port Arthur P. O. Box 1089 Port Arthur, Texas 77641-1089 PROJECT NO: 00069 CONTRACTOR: SeTEX Construction Corp. DATE OF ISSUANCE: August 30, 2002 CONTRACT FOR: Furniture and Furnishings CONTRACT DATE: January 8, 2002 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: ALL WORK The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial Completion of the Project or portion thereof designated above is hereby ..established as August 30, 2002 which is also the date of commencement of applicable warranties required by the Contract documents, except as stated below. DEFINITION OF DATE OF SUBSTANTIAL COMPLETION The date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents. A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in .accordance with the Contract Documents. The date of commencement of warranties for items~th~ ~'t~he/~list will be the date of final payment unless o the rwise ag reed to in writing.,/,/,//,/~ ~/.Y~ /.,.' · roup ~KuHITECT B~ ~A~E The Contractor will complete or correct the Wo/r~n the list of items attached hereto within fifteen (15) days from the Date of Substantial Completior~./ SeTEX Construction Corp. CONTRACTOR ~~ "'///e B~ DATE The Owner accepts the Work d portion thereof as substantially complete and will assume full possession thereof at 8:00 a.m. on August 3~, 2002. City of Port Arthur OWNER ~,.~¥ BY DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: Owner will assume responsibility for maintenance, security, and damage to the Work on the Date of Substantial Completion except for damage done by Contractor or Subcontractors during final completion. Owner assumes responsibility for insurance of the Project on August 31, 2002. The Contractor will submit to the Owher the executed warranties, maintenance agreements, inspection certificates, record documentation, maintenance manuals, tools, spare parts, keys and similar operational items by September 31, 2002. Exhibit "B" P.lt No. 12014 CON'I'~AG'I'O~'~ ~KTII=IC.,ATE AND I~ELEA~E FROM:., SeT~.X ConItru~tion Co~p. REFERENCE COHYRACT HO._ ~07- 0 $ ENTERED INTO TH~ 8th OA¥OF ;a~uatT, 2002 _ , iIETWEEH THE CITY O~ PORT aRTHUR OF JEFFER;~)N COUHIY. TEXA~ AHO S®TZX Construction Corp. Beaumont ~ Texas ~o~t A~hu= Hem~th Clan' (I=I~]~Q NO.) ' LOGKT~D iN THE OITY KNOWAM. _MeN IiYTHESE PRES~NT~ ............ :,n~y p yable t~ Ih0 ~ned um~ or Exhibit "B" P.R. No. 12014 Ar, hut may mquast - -- ': day ~t __ ue=emoe;.. , ,2~ 0~ ~.. .,~ · Se~X Cons uct~o~ ~"~'~'" James R, Shell ,~du~on~~d~s.~~ ~ia~ Presia~nt ~_,.SeTEX Construction Corp. ~,~t~~g~h~b~ta ,, President .... se~ co~s~=u=~~o~ co=p. , ....... 19 Dece~er 02 (~) Lisa L. ~O~OR'$ CER~F~TE OF GUaRaNT;; FROM:. SeT~X Construction Corp. (~m ~ u~,~. i~~ - - - TO; Cit Of P~ t Ar hut For PO~t J~rthur ~ No.} LOCATED IN THE CITY OF PORT ARTHUR. TEXAS. .KN~AM. M~N ~Y TlflF.~E PRB~;ENT~ 1}, , SeTEX Cor~atz~ct~on Cor~. Doll llel~b¥ glJlra~ all ~ ~ ',~ ~r_;.___. ........ y ~o the exb~nt the actual ~ ~I~ ~ ~ ~h -- ' ~ ..... ~ · SeTEX Co strucC~on Corp. ~'~---"z~.' /~,~u ~r~ ames R. Shell ~1o~ - ~o prov~sions and Contract Docume~ ~herefore, Guarantee will ~ aPpll=able if any. the only ~ctual M~ufac=ure= Exhibit "C' P. IL No. 12014 James R. Shell . I~ng ~a~t ~lul~ ~,~m on o~h. ~s and ~. flr~. ~'~'~..~e'l'l~X Construc=ion Corp. Exhibit "D" P.R. No. 12014 t of 1 CERTIFICATE OF ACCEPTANCE FOR THE CONTRACT FOR FURNITURE & FIXTURES FOR THE CITY OF PORT ARTHUR HEALTH FACILITY TO: .lames Shell, President SeTEX Construction Corporation Dear Mr. Shell: This is to certify that the City of Port Arthur, Texas accepts the contract for the furniture and fixtures for the City of Port Arthur Health Department facility as being completed on the basis of the Certificate of Completion. Steve Fitzgibbons City Manager Date I~ ~m~O0=~ ~= O0 m: O~ m o B BB o 0 0 z > 0 > i'- > .-I "n 0 > .< .--I 0 0 0 0 o .o .o p 0 0 0 0 0 0 0 0 p p o 0 0 0 0 0 0 0 0 +0 I <I r-O ltl f- Ill 0 0 0 0 0 0 0 0 P P ~ 0 0 0 0 Z 9 0 0 0 0 b b b b 0 0 0 0