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HomeMy WebLinkAboutPR 12026:CAMP FIRE COUNCILMemo From: Date: Re: Stephen Fitzgibbons, City Manager Dale Watson, Director, Plawting and Grants Management December 10, 2002 P. R. 12026 RECOMMENDATION: I recommend that the City Council adopt Proposed Resolution 12026 authorizing a contract between the City of Port Arthur and Southeast Texas Camp Fire Council. BACKGROLrND: Southeast Texas Camp Fire Council was awarded funding in the amount of $9,310.00 to serve the needs of boys and girls in the community. BUDGETARY/FISCAL IMPACT: By adoption of Resolution Number 02-86 (approval of 2002-03 Community Development Block Grant Projects), the City Council obligated itself to provide CDBG funds to Southeast Texas Camp Fire Council. STAFFING/EMPLOYEE EFFECT: Funding will not have an effect on our staffing level. SUMMARY: I recommend that the City Council adopt Proposed Resolution 12026, which approves a contract between the City of Port Arthur and Southeast Texas Camp Fire Council. P. R. 12026 12/10/02 ME-Grants Management RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE SOUTHEAST TEXAS CAMP FIRE COUNCIL'S INC., IN THE AMOUNT OF $9,310.00, FOR THE BENEFIT OF THE LOW AND MODERATE INCOME RESIDENTS OF THE CITY. WHEREAS, the City Council, by its adoption of Resolution 02-86, has obligated itself to provide financial assistance to Southeast Texas Camp Fire Council's Inc., in the amount of $9,310 for financial assistance to Southeast Texas Camp Fire Council, Inc., to serve the needs of young girls and boys in the community; and WHEREAS, the Department of Housing and Urban Development has awarded funding to the City in the amount of 1,901,000 pursuant to the Housing and Development Act of 1974 for the primary benefit of low and moderate income persons; and, WHEREAS, the City Council now finds it desir&ble and appropriate to provide funds in the amount of $9,310.00, for the Southeast Texas Camp Fire Council, Inc., of Port Arthur to benefit low and moderate income residents of the city; and, WHEREAS, the City Council, by its adoption of Resolution 02-86, (authorizing submission of a 28~ Year Consolidated Plan) has obligated itself to provide financial assistance to public services organizations; and WHEREAS, the City Council is required to designate an official to sign ail documents in connection with amendments to the application and grant agreements;: now, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager is authorized to execute a contract in the amount of Nine Thousand, Three Hundred Ten Dollars, ($9,310.00) for the proposals outlined herein and further described in the attached contract marked Attachment 1; and THAT said contract is an exact duplicate of the Newly Federally funded Community Development Block Grant Subrecipient contracts, which are the standard contracts that the city will be using, and is hereby incorporated by reference, and said changes are hereby approved. THAT the City Manager is hereby authorized to execute said documents and, THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of A.D., 2003 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: COUNCILMEMBERS: NOES: ATTEST: MAYOR CITY SECRETARY APPROVED FOR FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: · CITY MANAGER APPROVED FOR AVAILABILITY OF FUNDS: DIRECTOR OF FINANCE DALE WATSON, DIRECTOR PLANNING & GRANTS MANAGEMENT AGREED TO SOUTHEAST TEXAS CAMP FIRE COUNCIL, INC. DATE: (City of Port Arthur) (Law Departmen0 (Required Form) (7/8/88) (10/5/89) (3/15/89) (Pg. 2 Revised 9/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council Resolution No. 12026 is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by the Law Department and adopted as a standard form by City Council Resolution, except for the blanks that have filled in with all necessary information and except for the changes described below. The title of the applicable standard form contract is: [ ] Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89 [ ] Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89 [ ] Federal-Professional Services-Engineering Contract, Revised 1/5/88, 5/89, (' 10), 7/89/('8). [ ] Non-Federal- Professional Services-Engineering Contract, Revised 1/5/88, 5/89(' 10), 7/89('8). [] CDBG-Professional Services-Engineering Contract, Revised 1/5/88, 5/89(' 10), 7/89('8). [ ] Federal-Professional Services- Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89('10), 7/89('8). [ ] Non-Federal-Professional Services-Non-Engineering (Consultant) Contract Revised 1/5/88, 5/89('10)., 7/89('8). [ ] CDBG-Professional Service-Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89(' 10), 7/89('8). [X ] Other Standard Form Contract, described a follows: Newly Federally funded Community Development Block Grant Subrecipient Contract The changes are as follows: [X ] None. (Put an "x" in the appropriate [ ]) [] The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: DELETIONS Page Number Where Deleted Provision Is Found On Standard Form Section or Paragraph and Caption Which Contains Provision Deleted From Form Subsection or Subparagraph No. and Caption Which Contains Provision Deleted From Form Description of Provision Deleted (p. 2Revised 9/18/90) (Certificate of Standard Form Contract, page 2) [ ] The following described provisions at the indicated page, section, etc. of the standard form have been altered modified, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.. Sub ' or Page No. ' or & No. Sub & No Where & Caption of & Caption Provision Standard of Standard Found on Form which form which Standard Contains Contains Form Provision Provision Description of Provision in Standard Form Page, ' & caption; sub' & caption, etc. of said contract which contains altered, etc. provision; & Description of Alteration etc. [ ] The following provisions have been added to Said Contract: Page, Section and caption _ Subsection and caption, etc. of Said Contract which Contains the Added Provision and Description Thereof I further certify that said attached proposed City Council Resolution contains the following provision: "That said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference, and said changes are hereby approved. I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract. Signed this day of ,20__ Department Head or City Manager