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HomeMy WebLinkAboutPR 12027:SETRPC-EXPERIENCE CORPFrom: Date: Re: Stephen Fitzgibbons, City Manager Dale Watson, Director, Planning and Grants Management December 10, 2002 P. R. 12027 RECOMMENDATION: I recommend that the City Council adopt Proposed Resolution 12027 authorizing a contract between the City of Port Arthur and South East Texas Regional Planning Commission- Experience Corps. BACKGROUND: South East Texas Regional Planning Commission-Experience Corps was awarded $8,405.00 to provide senior adults tutors for elementary-aged students in reading in the Port Arthur Independent School District. BUDGETARY/FISCAL IMPACT: By adoption of Resolution Number 02-86 (approval of 2002-03 Community Development Block Grant Projects), the City Council obligated itself to provide CDBG funds to South East Texas Regional Planning Commission-Experience Corps. STAFFING/EMPLOYEE EFFECT: Funding will not have an effect on our staffing level. SUMMARY: I recommend that the City Council adopt Proposed Resolution 12027, which approves a contract between the City of Port Arthur and South East Texas Regional Planning Commission-Experience Corps. P. R. 12027 12/10/02 ME-Grants Management RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE EXECUTION OF A CDBG CONTRACT IN THE AMOUNT OF $8,405.00 BETWEEN SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION-EXPERIENCE CORPS AND THE CITY OF PORT ARTHUR TO PROVIDE TUTORING FOR STUDENTS IN THE PORT ARTHUR INDEPENDENT SCHOOL DISTRICT WHEREAS, the South East Texas Regional Planning Commission-Experience Corps operates as a non-profit organization that provides tutoring for students in the Port Arthur Independent School District; and, WHEREAS, the Department of Housing and Urban Development has awarded funding to the City in the amount of $1,901,000 pursuant to the Housing and Development Act of 1974 for the primary benefit of low and moderate income persons; and, WHEREAS, the City Council, by its adoption of Resolution Number 02-86, (authorizing submission of a 28~ Year Consolidated Plan) has obligated itself to provide financial assistance to South East Texas Regional Planning Commission-Experience Corps; alld, WHEREAS, under the terms of the grant, the City is to review the requests for the disbursement of funds to the South East Texas Regional Planning-Experience Corps; and, WHEREAS, activities undertaken by South East Texas Regional Planning- Experience Corps must principally benefit low and moderate income persons as has been determined by the parties and as established under the guidelines of the Housing and Community Development P~ct of 1974, as amended; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager is authorized to execute a contract with the South East Texas Regional Planning Commission-Experience Corps in the amount of $8,405.00 for the proposal outlined herein and further described in the attached contract marked Attachment 1; and, THAT said contract is an exact duplicate Of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B' and is hereby incorporated by reference, and said changes are hereby approved. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of A.D., 2003 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: NOES: ATTEST: CITY SECRETARY MAYOR APPROVED FOR FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: CITY MANAGER APPROVED FOR AVAILABILITY OF FUNDS: DIRECTOR OF FINANCE DALE WATSON, DIRECTOR PLANNING & GRANTS MANAGEMENT AGREED TO SOUTH EAST TEXAS REGIONAL PLANNING-EXPERIENCE CORPS DATE: (City of Port Arthur) (Law Departmen0 (Required Form) (7/8/88) (10/5/89_) (3/15/89) (Pg. 2 Revised 9/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council Resolution No. 12027 is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by the Law Department and adopted as a standard form by City Council Resolution, except for the blanks that have filled in with all necessary information and except for the changes described below. The title of the applicable standard form contract is: [ ] Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89 [ ] Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89 [ ] Federal-Professional Services-Engineering Contract, Revised 1/5/88, 5/89, (' 10), 7/89/('8). [ ] Non-Federal- Professional Services-Engineering Contract, Revised 1/5/88, 5/89(' 10), 7/89('8). [1 CDBG-Pmfessional Services-Engineering Contract, Revised 1/5/88, 5/89(' 10), 7/89('8). [ ] Federal-Professional Services- Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89('10), 7/89('8). Non-Federal-Professional Services-Non-Engineering (Consultant) Contract Revised 1/5/88, 5/89('10)., 7/89('8). [ ] CDBG-Professional Service-Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89('10), 7/89('8). IX ] Other Standard Form Contract, described a follows: Newly Federally funded Community Development Block Grant Subrecipient Contract The changes are as follows: (Put an "x" in the appropriat~ [ ]) [X ] None. [] The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: DELETIONS Page Number Where Deleted Provision Is Found On Standard Form Section or Paragraph and Caption Which Contains Provision Deleted From Form Subsection or Subparagraph No. and Caption Which Contains Provision Deleted From Form Description of Provision Deleted (p. 2Revised 9/18/90) (Certificate of Standard Form Contract, page 2) [ ] The following described provisions at the indicated page, section, etc. of the standard form have been altered modified, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.. Sub ' or Page No. ' or & No. Sub & No Where & Caption of & Caption Provision Standard of Standard Found on Form which form which Standard Contains Contains Form Provision Provision Description of Provision in Standard Form Page, ' & caption; sub ' & caption} etc. of said contract which contains altered, etc. provision; & Description of Alteration etc. [ ] The following provisions have been added to Said Contract: Page, Section and caption Subsection and caption, etc. of Said Contract which Contains the Added Provision and Description Thereof I further certify that said attached proposed City Council Resolution contains the following provision: "That said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference, and said changes are hereby approved. I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract. Signed this .day of ,20__ Department Head or City Manager