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HomeMy WebLinkAboutFEBRUARY 16, 2021 REGULAR MEETING AGENDA THURMAN BILL BARTIE,MAYOR Energy RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM City of c'n CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC INGRID HOLMES CITY SECRETARY CAL J.JONES a 1"1 r t h. 17 " THOMAS J.KINLAW III VAL TREND KENNETH MARKS Tc�zr<< CITY ATTORNEY DONALD FRANK,SR AG E N DA City Council Regular Meeting February 16, 2021 5:30 p.m . NOTICE OF MEETING BY TELEPHONIC & VIDEOCONFERENCE In Accordance With Order Of The Office Of The Governor Issued March 16, 2020, The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled At 5:30 p.m. On February 16, 2021 [THERE WILL BE NO PUBLIC ACCESS TO CITY HALL FOR THE MEETING] By Telephonic And Videoconference In Order To Advance The Public Health Goal Of Limiting Face-To-Face Meetings (Also Called "Social Distancing") To Slow The Spread Of The Coronavirus (COVID-19). Any Person May Participate And Address The City Council By Dialing One Of The Following Toll Free Numbers And Entering The Meeting ID: 817-8530-3726 And Passcode: 348519 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary's Office, At (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur February 16, 2021 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Holmes Councilmember Jones Councilmember Kinlaw, III Councilmember Marks Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee 1 II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Amy Velez Representing CGI Communications, Inc. — NLC Savings & Solutions Program Partner Regarding The NLC Community Showcase Video Program B. Presentations (1) A Presentation By Representatives Anya McInnis And Kelly Prasser Regarding Port Arthur LNG Projects (2) A Presentation By Staff Regarding The December 2020 Financial Report 1 AGENDA February 16, 2021 III. PETITIONS & COMMUNICATIONS — CONTINUED C. Employee Recognition (1) Recognition Of Water Purification Plant Employees (2) Recognition Of Wastewater Collection Employees D. Correspondence — None E. Discussion (1) A Discussion Regarding The Condition Of A Port Arthur Unimproved Road (Jetty Road) IV. PUBLIC HEARINGS — 10:00 A.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel/Expense Request (A1) Councilmember Kenneth Marks: Virtual Newly Elected Officials Seminar January 22, 2021 $95.00 (A2) Councilmember Donald Frank: Virtual Newly Elected Officials Seminar January 22, 2021 $95.00 2 AGENDA February 16, 2021 VI. CONSENT AGENDA — CONTINUED (A3) Councilmember Ingrid Holmes: Virtual Newly Elected Officials Seminar January 22, 2021 $95.00 B. Minutes September 15, 2020 Regular Meeting September 23, 2020 Special Executive Session Meeting September 29, 2020 Special Executive Session Meeting September 29, 2020 Regular Meeting October 13, 2020 Regular Meeting October 27, 2020 Special Executive Session Meeting October 27, 2020 Regular Meeting November 10, 2020 Regular Meeting November 17, 2020 Special Meeting November 24, 2020 Special Executive Session Meeting C. Resolutions (1) P.R. No. 21724—A Resolution Authorizing The City Manager To Enter Into A Contract For $314,000.00 With SCS Engineers Of Houston, Texas For Engineering Services For The City Of Port Arthur Landfill. Funds Are Available In The Landfill Professional Services, Account Number 403-1274-533.54-00 (2) P.R. No. 21742 —A Resolution Authorizing The City Manager To Enter Into An Agreement With Genfare, Inc. Of Elk Grove Village, Illinois To Purchase Four (4) Odyssey Fareboxes For Port Arthur Transit. Funds Available In Account No. 401-1509-561.92-00 (3) P.R. No. 21747 — A Resolution Authorizing The City Manager To Execute Change Order #1 To The Contract Between The City Of Port Arthur And A&M Construction And Utilities, Inc. Of Rowlett, Texas For The West Port Arthur Road Elevated Storage Tank Project, Decreasing The Contract Amount By $18,000.00, Bringing Contract Total To $617,800.00; Account No. 405-1621-532.85-00, Water System; Project No. R19267 3 AGENDA February 16, 2021 VI. CONSENT AGENDA — CONTINUED (4) P.R. No. 21748 — A Resolution Authorizing The City Manager To Execute A Contract With RoofConnect Of Sheridan, Arizona Through Sourcewell Cooperative JOC Contract No. TX-GC-RC-021920-RCL For Repairs To The Roof At The Operations Center In The Amount Of $502,223.39. Funding Available In The Hurricane Laura — FEMA Contractual Services Account, Account No. 156-2300-901.59-00, Project No. Laur21 (5) P.R. No. 21767 — A Resolution Authorizing The City Manager To Execute A 2nd Contract With The Center For Transportation And The Environment (CTE) Of Atlanta, Georgia To Function As The Project Manager For The Deployment Of Port Arthur Transit's Four (4) Zero- Emission Buses In An Amount Not To Exceed $100,000.00. Funds Available In Account No. 401-1509-561.82-00 (6) P.R. No. 21783 — A Resolution Amending Resolution No. 21-005 Regarding The Contract With Shannon Chemical Corp. Of Malvern, Pennsylvania For The Purchase Of Phosphate And The Contract With Brenntag Southwest, Inc. Of Lancaster, Texas For The Purchase Of 1-Ton Chlorine Cylinders, And Executing A Contract With Carus, LLC Of Peru, Illinois For The Purchase Of Phosphate In The Amount Of $49,950.00, And Executing A Contract With DXI Industries, Inc. Of Houston, Texas The Purchase Of 1-Ton Chlorine Cylinders In The Amount Of $237,250.00; Funding Available In The Water Utilities Account No. 410-1252-532.29-02, Chemicals (7) P.R. No. 21786—A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Greenscapes Six, LLC Of Baytown, Texas For The Installation Of Sidewalks With A Projected Budgetary Impact Of $200,000.00. Funding Available In Public Works Street Maintenance — City Streets, Account No. 001- 1203-531.36-00 4 AGENDA February 16, 2021 VI. CONSENT AGENDA — CONTINUED (8) P.R. No. 21787—A Resolution Authorizing The City Manager To Enter Into An Advance Funding Agreement (AFA) Between The City Of Port And The Texas Department Of Transportation (TXDOT) To Perform Construction Within Hwy 365 Limits Intersecting With 67th Street In Port Acres. TXDOT Fees For Expenses For Periodic Inspections And Review Is Not To Exceed $2,000.00. Funds Are Available In Capital Project / Drainage Account Number 154-2300-901.53-00 And 148- 2300-901.53-00. Project Number DR1P03 (9) P.R. No. 21792 — A Resolution Approving A Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Lamar State College Port Arthur For Scaffolding Training For Ten (10) Port Arthur Residents Which Will Provide A Stipend Of $8.25 Per Hour Not To Exceed $8,000.00; Funds Available In EDC Account No. 120-1429- 582.59-07 (10) P.R. No. 21793 — A Resolution Authorizing The Second Year (First Renewal) Of The Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Frey's Landscape Of Orange, Texas For Landscaping And Irrigation Maintenance At The Spur 93 Business Park With A Budgetary Impact Of $57,295.00; PAEDC Funding Account No. 120-1429-582.59-02 (11) P.R. No. 21794 — A Resolution Rescinding Resolution No. 19-563 In Its Entirety As It Pertains To The Approval Of A Purchase Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Mid-County Plaza, LLC (12) P.R. No. 21795 —A Resolution Authorizing The City Manager To Enter Into A Contract With Jay-B & Group Services, LLC Of Porter, Texas To Demolish Port Arthur Transit's (Pat) Decommissioned Maintenance Building Located At 320 Dallas Avenue, In An Amount • Not To Exceed $42,665.00; Funds Available In Account 401-1509- 561.82-00 5 AGENDA February 16, 2021 VI. CONSENT AGENDA — CONTINUED (13) P.R. No. 21800 — A Resolution Requesting That City Council Of The City Of Port Arthur Ratify The City Manager's Decision To Authorize The City Of Port Arthur Section 4A Economic Development Corporation To Remove And Dispose Of An Underground Tank In The West End Parking Lot At The 549 4th Street Building; At A Cost Not To Exceed $7,497.17; Funds Will Be Taken From Account Number 307-1601-591.82-00 Project EDC549 (14) P.R. No. 21804 — A Resolution Ratifying A Homebuyer's Written Agreement For Down Payment Assistance And Closing Fees In The Amount Of $30,000.00 To Purchase 1237 6th Street, Port Arthur, Texas, Through The City's Homebuyer Assistance Program. Funds Available In Account No. 105-1431-552-5401, Project No. C46146 (15) P.R. No. 21807 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment For Approximately 0.2754-Acre Of Land Consisting Of A Portion Of The South 10th Avenue Right-Of- Way Being Part Of Tract 2, Block 10, Range "I", Sabine Pass, Jefferson County, Texas A21-01 (Henry J. Semour) (16) P.R. No. 21808 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment For 1.425-Acre Of Land Consisting Of A Portions Of The Houston Avenue And Fourth Street Rights-Of-Way Adjacent To Block 136, City Of Port Arthur, Jefferson County, Texas A21-02 (Port Of Port Arthur) (17) P.R. No. 21809 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment For 1.351-Acre Of Land Consisting Of A Portions Of The Railroad Avenue And Fifth Street Rights-Of-Way Adjacent To Block 105, City Of Port Arthur, Jefferson County, Texas A21-03 (Port Of Port Arthur) 6 AGENDA February 16, 2021 VI. CONSENT AGENDA — CONTINUED (18) P.R. No. 21810 — A Resolution Calling For A Public Hearing To Consider Amending The Zoning Ordinance Of The City Of Port Arthur By Amending Planned Development District - 15 [PD-15] To Include Approximately 0.3375-Acre Of Land Consisting Of All Of Lots 10 & 11, Block 35, Beachway Addition, City Of Port Arthur, Jefferson County, Texas (19) P.R. No. 21811 — A Resolution Authorizing The City Manager To Execute A Master Service Agreement With Forerunner Industries, Inc., A Delaware Corporation, In The Amount Of $18,500.00, For Floodplain Management Software. Funds Available In Planning Other Contractual Services Account: 001-1051-617.59-00 (20) P.R. No. 21818—A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Greenscapes Six, LLC Of Baytown, Texas For Utility Cut Repairs At Various Locations Throughout The City With A Projected Budgetary Impact Of $150,000.00. Funding Available In Public Works Street Maintenance — City Streets, Account No. 001-1203-531.36-00 And Water Utilities Water Distribution — Streets, Account No. 410-1253- 532.36-00 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent — None (1) P.R. No. 21563 —A Resolution Authorizing A Twenty-Four (24) Month Lease Agreement Between The City Of Port Arthur And Robogistics, LLC For Premises Located At 3451 57th Street (2) P.R. No. 21751 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmembers Holmes And Marks) (3) P.R. No. 21790 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into Lease Agreement With Jefferson County, Texas For 0.108 Acre Tract Of Land In Port Arthur, Jefferson County, Texas AGENDA February 16, 2021 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (4) P.R. No. 21796 — A Resolution Confirming The Appointment An Interim Fire Chief For The City Of Port Arthur (5) P.R. No. 21805 — A Resolution Authorizing A One Year Extension Of The Contract With Ardurra Group, LLC For Disaster Recovery Grant Management And Administration Services And Providing Additional Contract Funding Of $2.22 Million; Fund Availability Is Subject To Reimbursement From FEMA And/Or Other Sources; To Be Paid From Hurricane Harvey Account #147-2300-901.54-00 (6) P.R. No. 21806 —A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding (MOU) With The Port Arthur Police Association (PAPA) Regarding Incentive For Newly Hired Police Officers (7) P.R. No. 21812 —A Resolution Authorizing The City Manager To Enter Into A Contract With Ardurra Group Of Houston, Texas For Public Assistance Claims Support Related To The Coronavirus Relief Fund Through The Texas Division Of Emergency Management (TDEM Disaster SPA2020) And In Response To The Covid-19 Pandemic Through The Federal Emergency Management Agency (FEMA Dr- 4485-TX), In An Amount Not To Exceed $50,000.00 Fund Availability Is Subject To Reimbursement From FEMA And/Or Other Sources; To Be Paid From Covid Disaster Fund Account No. 155-2300-901.59-00 (8) P.R. No. 21813 —A Resolution Authorizing The City Manager To Enter Into A Contract With Ardurra Group Houston, Texas For Hurricane Laura Public Assistance And 406/404 Hazard Mitigation Grant Program Support, In An Amount Not To Exceed $120,000.00 Fund Availability Is Subject To Reimbursement From FEMA And/Or Other Sources; To Be Paid From Laura Account No. 156-2300-901.59-00 (9) P.R. No. 21817 — A Resolution Authorizing The Execution Of An Encroachment Agreement Between The City Of Port Arthur And Tracks Construction, LLC For The Properties Legally Described As Lots 17-24 Block 76 And Lots 1-6 Block 103, City Of Port Arthur Addition, Jefferson County, Texas, Commonly Known As 221, 237 And 246 Rev. Dr. Ransom Howard Street 8 p AGENDA February 16, 2021 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED B. Ordinances — Non-Consent (1) P.O. No. 6929 — An Ordinance Of The City Council Of The City Of Port Arthur, Texas, Amending Chapter 94. "Streets, Sidewalks And Other Public Places", By Adding Article IX. "Network Nodes In Public Rights-Of-Way" To Regulate The Physical Use, Occupancy And Maintenance Of City Rights-Of-Way By Wireless Network Providers Pursuant To Texas Local Government Code Chapter 284: Providing A Penalty Clause; Providing A Repealer Clause; And Providing For An Effective Date (2) P.O. No. 6938 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code VIII. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On February 17, 2021. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 9 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure;Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council,shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed, After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items, After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.