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HomeMy WebLinkAbout(08) NOVEMBER 10, 2020 REGULAR MEETING REGULAR MEETING — November 10, 2020 I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartle gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, November 10, 2020 at 11:09 a.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman "Bill" Bartle; Mayor Pro Tem Charlotte Moses; Councilmembers Raymond Scott, Cal Jones, Thomas Kinlaw, III., Harold Doucet, Sr. and Kaprina Frank; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. II. PROCLAMATIONS — None III. PETITIONS & COMMUNICATIONS A. Speakers (1) Mary Cheatam Regarding A Neighbor Complaint Mary Cheatam appeared before the City Council to discuss the above-mentioned topic. B. Presentations (1) Presentation By Staff Regarding The September Financial And Investment Report Finance Director Kandy Daniel gave the above-mentioned presentation. (2) Presentation By Staff Regarding Street Conditions Analysis Public Works Director Alberto Elefano gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARING(S) — None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA Upon the motion of Councilmember Scott, seconded by Councilmember Jones and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolution No. 21554: Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. A. Travel Request — None B. Expense Reports — None C. Minutes — None D. Resolutions (1) P.R. No. 21432 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 State Homeland Security Grant Program (SHSP-LETPA) Funding With No Grant Match Requirement Proposed Resolution No. 21432 was adopted becoming Resolution No. 20-383. (2) P.R. No. 21456 — A Resolution Authorizing The City Manager To Enter Into An Agreement For Machine Shop Services Between The City Of Port Arthur And Jet Aeration Of Vidor, Texas For The Utilities Department For A One- Year Period, For Wastewater Operations In A Not-To- Exceed Amount Of $75,000.00. Funding Is Available In The Utilities Account Number 410-1256-532.42-00, Equipment Services Proposed Resolution No. 21456 was adopted becoming Resolution No. 20-384. (3) P.R. No. 21464 — A Resolution Authorizing The City Manager To Execute Amendment No. 01 To The Professional Architectural Contract With LaBiche Architectural Group Of Beaumont, Texas For Phase III Repairs And Maintenance Of The Department Club, Increasing The Original Contract Term By Twelve (12) Months And Increasing The Contract Amount By $ 38,600.00. Funds Available In Hotel Tax Account 140- 1405-551.59-00, Project M97910 (Hotel Occupancy Tax Funds) Proposed Resolution No. 21464 was adopted becoming Resolution No. 20-385. (4) P.R. No. 21472 — A Resolution Authorizing The City Manager To Accept The Proposal Submitted By Binswanger Glass Of Beaumont, Texas For The Installation Of Five (5) New Exterior Doors At City Hall Under The Interlocal Purchasing System (TIPS) Cooperative Under Contract No. 190603 For The Amount Of $51,087.00. Funds Are Available In The Facilities Maintenance Buildings Account 001-1206-531.32-00 Proposed Resolution No. 21472 was adopted becoming Resolution No. 20-386. (5) P.R. No. 21520 — A Resolution Authorizing The City Manager To Purchase One Pierce Fire Apparatus For The Fire Department Via The Buyboard Cooperative Purchasing Program From Siddons-Martin Emergency Group Of Denton, Texas, With Offices In Port Arthur, Texas, In The Amount Of $849,756.00; Funding Available In Fire/Motor Vehicle Account Number 307-1601-591.92-00; Project CE0001 Proposed Resolution No. 21520 was adopted becoming Resolution No. 20-387. (6) P.R. No. 21521 — A Resolution Authorizing The Purchase Of One (1) 2021 Dodge Ram 1500 Crew Cab SSV Pickup Truck City Council Minutes Regular Meeting — November 10, 2020 2 For The Fire Department Via The Texas Goodbuy Purchasing Program Contract From Silsbee Ford Of Silsbee, Texas, In The Amount Of $41,338.25; Funding Available In Account Number 625-1801-522.93-00 Proposed Resolution No. 21521 was adopted becoming Resolution No. 20-388. (8) P.R. No. 21556 — A Resolution Authorizing Acceptance Of Change Order No. 2, Decreasing The Original Contract Amount By $87,368.00 To The New Contract Amount Of $1,144,667.50 And Acceptance Of The Engineer's Certificate Of Completion, Contractor's Affidavit Of Payment Of Debts And Claims, Contractor's Certificate Of Guarantee For The Carolina Avenue Roadway Improvement Project, Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Approval Of Final Payment To Greenscapes Six, LLC Of Baytown, Texas In The Amount Of $22,650.00 From The Capital Improvements Account No. 307-1601-591.86-00 Proposed Resolution No. 21556 was adopted becoming Resolution No. 20-389. (9) P.R. No. 21571 — A Resolution Requesting That City Council Ratify The City Manager's Decision For The Emergency Repairs To The Water Transmission Main On Savannah Avenue For Utilities Department By Jet Aeration Of Texas, LLC Of Vidor, Texas, With A Total Budgetary Impact Of $95,332.96, Acct No. 410-1253-532.35-00, Water System Maintenance Proposed Resolution No. 21571 was adopted becoming Resolution No. 20-390. (10) P.R. No. 21636 — A Resolution Authorizing The Second Amendment To The 2020 Consolidated Annual Plan With The U.S. Department Of Housing And Urban Development For Additional Coronavirus Aid, Relief And Economic Security Act (Cares Act) Grant (CDBG-CV Grants) Funding In The Amount Of $369,690.00 Proposed Resolution No. 21636 was adopted becoming Resolution No. 20-391. (11) P. R. No. 21637 — A Resolution Authorizing The City Manager To Execute A One-Year Contract, With The Option To Renew For One Additional Year, Between Southeast Texas Lawn & Maintenance Of Beaumont, Texas And The City Of Port Arthur For Grass Cutting Services For NSP And City Owned Properties With An Annual Budgeted Amount Not To Exceed $30,975.00. Funds Are Available In Housing Account Nos. 001-1053-517.59-00 And 105-1431- 552.59-00, Project No. C44119 Proposed Resolution No. 21637 was adopted becoming Resolution No. 20-392. (12) P.R. No. 21646 — A Resolution Updating And Affirming The Investment Policies Of The City Of Port Arthur For The 2020-2021 Fiscal Year Proposed Resolution No. 21646 was adopted becoming Resolution No. 20-393. City Council Minutes Regular Meeting — November 10, 2020 3 (13) P.R. No. 21649 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc. Of Silsbee, Texas For Phase II Repairs To The Department Club That Increases The Contract Term By Eight Days To A New Completion Date of November 18, 2020 At No Additional Cost Proposed Resolution No. 21649 was adopted becoming Resolution No. 20-394. (14) P.R. No. 21650 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 Law Enforcement Terrorism Prevention Activity Program (SHSP-LETPA) Funding With No Grant Match Requirement Proposed Resolution No. 21650 was adopted becoming Resolution No. 20-395. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (7) P.R. No. 21554 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead-End For The Replacement Of A Sanitary Sewer Line, The Installation Of A )unction Box, And The Addition Of 61 Calendar Days For The Amount Of $61,970.00 Amending The Original Contract Amount From $904,485.50 To The New Contract Amount Of $966,455.50 And Amending The Completion Date To October 31, 2020. Funding Is Available In The Capital Improvements Street Account No. 307- 1601-591.86-00. Project No. ST1P11 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Frank and carried, Proposed Resolution No. 21554 was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw and Doucet. Voting No: None. A. Resolutions (1) P.R. No. 21379 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Fittz & Shipman, Inc. The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Mayor Pro Tern Moses and carried, Proposed Resolution No. 21379 was adopted becoming Resolution No. 20-396. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. City Council Minutes Regular Meeting — November 10, 2020 4 Voting No: None. The caption of Resolution No. 20-39 reads as follows: RESOLUTION NO. 20-396 A RESOLUTION AUTHORIZING THE LEASE OF OFFICE SPACE LOCATED WITHIN 501 PROCTER STREET BY THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO FITTZ & SHIPMAN, INC. (2) P.R. No. 21406 — A Resolution Approving An Economic Development Conditional Grant Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Reel Noodle Bar, LLC For An Amount Of $138,700.00; Funds Available In EDC Account No. 120- 1429-582.59-01 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Jones, seconded by Councilmember Doucet and carried, Proposed Resolution No. 21406 was adopted becoming Resolution No. 20-397. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. The caption of Resolution No. 20-397 reads as follows: RESOLUTION NO. 20-397 A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT CONDITIONAL GRANT AGREEMENT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND REEL NOODLE BAR, LLC FOR AN AMOUNT OF $138,700.00; FUNDS AVAILABLE IN EDC ACCOUNT NO. 120-1429-582.59-01 (3) P. R. No. 21630 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Master Job Order Contract With SETEX Facilities & Maintenance, LLC For Phase II Of The Renovation Of "The Press Building" (The Former Port Arthur News Building), Located At 549 4th Street, In An Amount Not To Exceed $1,600,000; Funding Available In EDC Account No. 307-1601-591-82-00 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Doucet, seconded by Councilmember Frank and carried, Proposed Resolution No. 21630 was adopted becoming Resolution No. 20-398. Voting Yes: Mayor Bartie; Mayor Pro Tem Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. City Council Minutes Regular Meeting — November 10, 2020 5 Voting No: None. The caption of Resolution No. 20-398 reads as follows: RESOLUTION NO. 20-398 A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO ENTER INTO A MASTER JOB ORDER CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC FOR PHASE II OF THE RENOVATION OF "THE PRESS BUILDING" (THE FORMER PORT ARTHUR NEWS BUILDING), LOCATED AT 549 4TH STREET, IN AN AMOUNT NOT TO EXCEED $1,600,000; FUNDING AVAILABLE IN EDC ACCOUNT NO. 307-1601-591-82-00 (4) P. R. No. 21631 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Professional Service Contract With Powers Brown Architecture Of Texas, LLC Of Houston, Texas In An Amount Not To Exceed $105,000.00 And The Reimbursable Expenses Not To Exceed $10,000.00 For Phase II Of The Addition And Renovation Of The Former Port Arthur News Building As A Center For Community And Business Development To Be Known As "The Press Building" At 549 4th Street; Funding Available In EDC Account No. 307- 1601-591.82-00 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Scott and carried, Proposed Resolution No. 21631 was adopted becoming Resolution No. 20-399. Voting Yes: Mayor Bartle; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. The caption of Resolution No. 20-399 reads as follows: RESOLUTION NO. 20-399 A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO ENTER INTO A PROFESSIONAL SERVICE CONTRACT WITH POWERS BROWN ARCHITECTURE OF TEXAS, LLC OF HOUSTON, TEXAS IN AN AMOUNT NOT TO EXCEED $105,000.00 AND THE REIMBURSABLE EXPENSES NOT TO EXCEED $10,000.00 FOR PHASE II OF THE ADDITION AND RENOVATION OF THE FORMER PORT ARTHUR NEWS BUILDING AS A CENTER FOR COMMUNITY AND BUSINESS DEVELOPMENT TO BE KNOWN AS "THE PRESS BUILDING" AT 549 4TH STREET; FUNDING AVAILABLE IN EDC ACCOUNT NO. 307-1601-591.82-00 City Council Minutes Regular Meeting — November 10, 2020 6 (6) P.R. No. 21658 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Sitek Omni Services, LLC For Selective Abatement Of Various Exterior Asbestos Containing Material As Needed To Facilitate Planned Renovations Of The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $46,400.00; Funds Available In EDC Account No. 305-1606-591.82-00 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Scott and carried, Proposed Resolution No. 21658 was adopted becoming Resolution No. 20-401. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. The caption of Resolution No. 20-401 reads as follows: RESOLUTION NO. 20-401 A RESOLUTION RATIFYING THE CONTRACT ENTERED INTO BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND SITEK OMNI SERVICES, LLC FOR SELECTIVE ABATEMENT OF VARIOUS EXTERIOR ASBESTOS CONTAINING MATERIAL AS NEEDED TO FACILITATE PLANNED RENOVATIONS OF THE FORMER PORT ARTHUR NEWS BUILDING LOCATED AT 549 4TH STREET IN PORT ARTHUR, TEXAS FOR THE LUMP SUM AMOUNT OF $46,400.00; FUNDS AVAILABLE IN EDC ACCOUNT NO. 305-1606-591.82-00 (7) P.R. No. 21659 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Total Safety For Consulting Services For Additional Asbestos Project For The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $9,290.00; Funds Available In EDC Account No. 305-1606- 591.82-00 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Frank, seconded by Councilmember Scott and carried, Proposed Resolution No. 21659 was adopted becoming Resolution No. 20-402. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. The caption of Resolution No. 20-402 reads as follows: City Council Minutes Regular Meeting — November 10, 2020 7 RESOLUTION NO. 20-402 A RESOLUTION RATIFYING THE CONTRACT ENTERED INTO BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND TOTAL SAFETY FOR CONSULTING SERVICES FOR ADDITIONAL ASBESTOS PROJECT FOR THE FORMER PORT ARTHUR NEWS BUILDING LOCATED AT 549 4TH STREET IN PORT ARTHUR, TEXAS FOR THE LUMP SUM AMOUNT OF $9,290.00; FUNDS AVAILABLE IN EDC ACCOUNT NO. 305-1606-591.82-00 A. Ordinances (1) P.O. No. 6910 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Doucet, seconded by Councilmember Jones and carried, Proposed Ordinance No. 6910 was adopted becoming Ordinance No. 20-92. Voting Yes: Mayor Bartie; Mayor Pro Tem Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. The caption of Ordinance No. 20-92 reads as follows: ORDINANCE NO. 20-92 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE (2) P.O. No. 6911 — An Ordinance Amending Ordinance No. 20- 68 Pertaining To The Conduct Of The November 3, 2020 General Election In The City Of Port Arthur, Texas In Accordance With Chapter 271 Of The Texas Election Code (Requested By Mayor Bartie) The Mayor introduced the above-mentioned Proposed Ordinance. The motion was made by Councilmember Kinlaw and seconded by Councilmember Jones that Proposed Ordinance No. 6911 be adopted. Upon the motion of Councilmember Doucet, seconded by Mayor Pro Tern Moses and carried, Proposed Ordinance No. 6911 was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. City Council Minutes Regular Meeting — November 10, 2020 8 VIII. *CLOSED MEETING (EXECUTIVE MEETING) Closed Meeting: (1) Section 551.071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City's Rights, Duties, Privileges, And Obligations In Connection With Negotiations With The Port Arthur Police Association (2) Section 551.071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur (3) Section 551-074 Government Code — To Discuss The Duties And Responsibilities Of The City Secretary (4) Section 551-074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager (5) Section 551.087 Government Code — To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects (Neches Industrial Services, LLC And SIP Services, Inc.) The City Council recessed their meeting at 1:22 p.m. to meet in Executive Session to consider the above-mentioned topics, and reconvened their meeting at 2:34 p.m. with the following members present: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Kinlaw and Doucet; City Manager Burton; City Secretary Bellard; City Attorney Tizeno and Sergeant At Arms Chief Duriso. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT (5) P.R. No. 21654 — A Resolution Pertaining To The Terms Of Agreement Pursuant To Articles V, VI And VII, Section 1 Of The City Charter The Mayor introduced the above-mentioned Proposed Resolution. The was made by Councilmember Kinlaw and seconded by Scott and carried, Proposed Resolution No. 21654 be adopted with Exhibits "A-C" updated to reflect the items in conjunction with the 2020 Analysis conducted by Human Resources Department. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. Proposed Resolution No. 21654 was adopted, as amended as updated, becoming Resolution No. 20-400. The caption of Resolution No. 20-400 reads as follows: RESOLUTION NO. 20-400 A RESOLUTION PERTAINING TO THE TERMS OF AGREEMENT PURSUANT TO ARTICLES V, VI AND VII, SECTION 1 OF THE CITY CHARTER City Council Minutes Regular Meeting — November 10, 2020 9 IX. ADJOURNMENT OF MEETING Upon the motion by Councilmember Doucet, seconded by Mayor Pro Tern Moses and carried unanimously, the City Council adjourned their meeting at 3:04 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD November 10, 2020. APPROVED: City Council Minutes Regular Meeting — November 10, 2020 10