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HomeMy WebLinkAboutPR 21724: CONTRACT WITH SCS ENGINEERS FOR ENGINEERING SERVICES nr�i ( <r\ n; on. ort 7` www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 14, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R. 21724—Authorizing the City Manager to enter into a contract with SCS Engineers for Engineering Services for the City of Port Arthur Landfill for an amount not to exceed $314,000.00 Introduction: The intent of this Agenda is for the City Council to authorize the City Manager to enter into a contract with SCS Engineers of Houston, Texas for Engineering Services for the City of Port Arthur Landfill for an amount not to exceed $314,000.00. Background: The City of Port Arthur Landfill will require significant improvements to accommodate a future client. The City of Port Arthur requested qualified engineers to send their qualifications to the City. The City evaluated the six (6) qualified engineers and SCS Engineers was deemed the most qualified to assist the city to improve the landfill. Budget Impact: Funds are available in Landfill Professional Services, Account number 403-1274-533.54-00 Recommendation: Approval of P. R. No. 21724 authorizing the City Manager to enter into a contract with SCS Engineers for Engineering Services for the City of Port Arthur Landfill. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. No . 21724 12-15-20 ace RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR $314 , 000 . 00 WITH SCS ENGINEERS OF HOUSTON, TEXAS FOR ENGINEERING SERVICES FOR THE CITY OF PORT ARTHUR LANDFILL. FUNDS ARE AVAILABLE IN THE LANDFILL PROFESSIONAL SERVICES, ACCOUNT NUMBER 403-1274-533 . 54-00 WHEREAS, pursuant to Resolution 20-379, the City Council authorized the City Manager to negotiate a contract with SCS Engineers to perform the engineering services for the Landfill; and, WHEREAS, the City Council of the City of Port Arthur finds it to be in the interest of the citizens of Port Arthur to enter into a contract with SCS Engineers for $314, 000 . 00, in substantially the same form as Exhibit "A"; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Manager is authorized to enter into a contract with SCS Engineers on behalf of the City of Port Arthur for the Engineering Services for the Landfill in the amount of $314, 000. 00, in substantially the same form as Exhibit "A". Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A. D. , 2021, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROyED AS T FORM: Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager Alberto Elefano, PE Director of Public Works APPROVED AS TO AVALIABILITY OF FUNDS: .H-,k •- 1 n /'/ bAdlik Kandy Da iels Clifton Williams, CPPB Interim finance Director Purchasing Manager Exhibit A AGREEMENT FOR PROFESSIONAL SERVICES That this Agreement is made between the City of Port Arthur, Texas hereinafter referred to as "City" and SCS Engineers of Houston Texas hereinafter referred to as the "Contractor." I. DURATION AND TERMINATION That this Agreement shall begin as soon as the contract is signed and has been executed. And shall remain in effect until the contract to transport dirt to the landfill is complete. Either party may terminate this Agreement upon thirty (30) days written notice without cause, or for cause by giving the other notice in writing five (5) days prior to termination. It is understood and agreed that if Contractor is incapable of performing the services described herein, all rights to further compensation under this Agreement are to be invalid. II. PROFESSIONAL SERVICES TO BE PERFORMED See Attached Scope of Services (Attachment A) III. COMPENSATION Contractor shall be compensated on the following design schedule completion: - Task 1 — Complete - $46,000 - Task 2 — Complete - $75,000 - Task 3 — Complete - $65,000 - Task 4 — Complete - $20,000 - Task 5 — Complete — $8,000 - Task 6 — Complete — $40,000 - Task 7 — Complete - $60,000 For a total not to exceed $314,000 for the landfill engineering services. Tasks are time sensitive and is to be completed and coordinated with the correct entities and is Contractor's responsibility to perform the tasks in a timely manner. The Contractor shall safeguard all records and maintain confidentiality of records and information encountered in the course and scope of this project. IV. INDEMNITY It is understood and agreed that Contractor is independent contractor. The CITY hereby agrees to indemnify CONTRACTOR, to the extent permitted by law or the extent to which such coverage is available to CITY employees and officials, against any liability, claim, cause of action, damage, personal injury or death rising out of or in connection with the services performed or to be performed by CONTRACTOR pursuant to this Agreement when CONTRACTOR is acting within the scope of his employment. V. PROFESSIONAL LIABILITY INSURANCE The City will provide legal services or pay any judgment rendered against Contractor for any suit or claim arising out of the performance of the Contractor's duties as outlined herein unless it is determined that said performance was the result of malfeasance or negligence. VI. NONDISCRIMINATION The Contractor hereby agrees that no person shall, on the grounds of race, creed, color, handicap, national origin, sex, political affiliation, or beliefs, be excluded from, be denied the benefits of, or be otherwise subjected to discrimination as regards to any services or activity under this contract; and hereby gives assurance the Contractor will immediately take any measure necessary to effectuate Agreement. SIGNED AND AGREED TO on the day of 2021. CONTRACTOR CITY OF PORT ARTHUR SCS Engineers Ron Burton, City Manager Attachment A SCS Scope of Services SCS ENGINEERS Environmental Consultants & Contractors December 15, 2020 Mr.Alberto Elefano Director of Public Works City of Port Arthur 444th Street, 4th Floor Port Arthur,TX 77640 Subject: Scope of Services Professional Engineering Services for the City of Port Arthur Landfill RFQ-P20-65 Dear Mr. Elefano: As you know,the City of Port Arthur has been challenged with a soil cover deficit at the City's landfill, which has resulted in a significant annual expense for importing off-site cover for use in daily cover and other landfill operations. The City now has the opportunity to minimize that expense by embarking on this critical project for importing large quantities of soil to the City's Landfill.This project, importing soil to the City's Landfill, has the potential to bring significant annual savings for many years for the City. In order to realize these benefits, the City issued RFQ-P2O-65 to engage a highly qualified engineering firm to provide the professional engineering services associated with this project. Proper execution of this project will require a firm with significant experience in Municipal Solid Waste (MSW) landfill planning, permitting and construction projects in Texas. SCS meets your qualifications for the broad range of expertise required, including having direct, extensive experience with the City's Landfill, and understands the needs of the City of Port Arthur. The import soil will be required to be stockpiled at designated landfill areas for subsequent use as daily cover as well as in other landfill construction projects. These projects include the construction of stormwater detention ponds, intermediate cover,final cover,final cover drainage features and other site construction. To accommodate 500 dump trucks a day, on top of the regular landfill traffic, may require the permitting, design and construction of additional highway access lanes and turning lanes. This would require the preparation of design plans,technical specifications, bid documents, engineer's estimates, and driveway permits. The public highway traffic control plans, construction plans and specifications for the driveways and highway improvements would require the approval and permitting with TxDOT. To prevent the tracking of mud and debris onto State Highway 73,the facility may consider constructing a combination of paved roads and truck wheel-wash facilities. Paved roads may include gravel, asphalt or concrete paving, as appropriate,for the location and conditions. Additional paved road sections,especially gravel and asphalt, may be required as stockpiling and earthwork construction activities progress. Our Houston office will manage this and utilize engineers and technical staffs from our offices around the state, including Dallas/Fort Worth and Austin. Also, if needed, we have further expertise available with our specialized experts from around the United States. 12651 Briar Forest,Ste. 205, Houston,TX 77494 1281-293-8494 I eFax 281-293-7878 140 Mr. Alberto Elefano December 15, 2020 Page 2 This is a highly visible project for The City of Port Arthur and we stand ready to help you successfully achieve your goal. With this submittal, we make our solid commitment to provide the services specified. To this end,SCS proposes the following scope of services. SCOPE OF SERVICES Task 1 - Initial Project Set-Up and Management Successful execution of this project will entail close coordination with the project generating the exported soil. To address this need from the outset of the project, SCS would plan a meeting with City Staff and Bechtel's project manager(either Zoom or similar or face-to-face or combination thereof)to discuss the project, determine reporting lines of communications between City, City contractors and the import soil generator and define the roles of the various project entities. Additionally, this task includes the management of the project, budgets, preparation of project status memoranda and invoices,and participation at regular scheduled monthly meetings with City staff for the duration of the project. Activities may include day-to-day and weekly communications as well as monthly progress reports for all project tasks throughout the duration of the project. Consistent with the information provided by Bechtel to the City, for the purposes of this proposal,the project is anticipated to have an 18-month duration through the bidding and start of the import soil stockpile operations. Task 2 -Limited Scope Permit Amendment SCS will prepare a Limited Scope Permit Amendment(LSPA)for submittal to the TCEQ to revise the facility's operations and development to accommodate the receipt of the import soil. This LSPA would include updates to the permit to address the increase of waste intake, revision of operating hours, additional facility construction,and operational changes associated with the import soil. The following changes in the permit are required: • Revisions to the Traffic Section • Revisions to entrance facilities to address increased truck traffic • Addition of wheel-wash facility to minimize mud on access road • Revisions to the surface water management plan • Revisions to the Site Operating Plan • Revision of the Landfill Operating Hours to enable disposal services 24 hours a day, 7 days a week • Add operations of truck wheel wash facility • Add dewatering facilities(TBD) Based on our review of the TCEQ rules and discussions with a TCEQ MSW Team Leader, it has been determined these proposed changes will required the submittal and approval of a LSPA, consistent with 30 TAC §305.62(i)(2) and 30 TAC §330.135.(a), as well as other TCEQ requirements. SCS will update the Transportation Section (Section 8 of Parts I/II, General Information)to reflect the increase in truck traffic at the site associated with this project. We will communicate with the Texas SCS Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 3 Department of Transportation (TxDOT), consistent with 30 TAC 33O.61(i)(4). In view of the significant number of trucks hauling soil to the site,TxDOT may require a traffic study to aid in defining the access road improvements, including a deceleration lane and an acceleration lane. (See further discuss under our Additional Services section.) In order to accommodate the anticipated large number of trucks hauling imported soil,the capacity of the entrance facilities as well as on-site roads needs to be expanded. SCS will revise the entrance facility design and related permit documents to address increased truck traffic. Depending on the outcome of a traffic study(if required) and communications with TxDOT,this may entail adding a deceleration lane and an acceleration lane on State Route 73(SR 73). In addition,the design of the on-site roads will be improved to provide for increased truck traffic associated with the imported soil. Also, based on our current understanding of the number of trucks hauling imported soil, we anticipate that additional provisions will be needed to properly account for the soil, i.e., adding another scale with an RFID system to efficiently account for the incoming material. The permit documents will also be revised to provide for a truck wheel-wash facility to minimize mud on SR 73. The significant quantity of soil to be imported and stored on site will necessitate revisions to the site development as detailed in the current permit. In particular, large soil stockpiles to be developed on the eastern portion of the site(also known as Closed Landfill 0009)will require the development of a drainage plan and associated erosion control measures that will minimize discharge of sediment into the adjacent water bodies and wetlands. SCS will revise the Site Operating Plan to address changes in operation for the management of imported soil: Personnel, Equipment, Mud and Dust Control,Access Control, Hours of Operation, Site Signs,Soil Management, and General Site Safety. The facility's currently permitted hours of operation are as follows: "The operating hours for receipt of waste and for all landfill related operations at the MSW facility shall be any time between the hours of 6:00 a.m.and 7:00 p.m. Monday through Saturday. There shall be no waste acceptance or waste placement performed outside the permitted operating hours and days." SCS will revise the operating hours for receipt of waste and for all landfill related operations to be 24 hours a day, 7 days per week. It is important to note that(1)TCEQ's rules governing LSPAs state that"...only the portions of the permit and attachments to which changes are being proposed are required to be submitted"and (2) depending on the discretion of the TCEQ reviewer,the extent of revisions required may be more extensive than our experience would suggest. In determining the scope of the LSPA, we have reviewed the landfill permit application and the appropriate rules. Based on our review, in addition to the documents described in the above subtasks, we will provide the following list of changes to be included in the LSPA to be submitted to the TCEQ: • Updating the Adjacent Landowners Map consistent with §33O.59(A)to include all property owners within 1/4 mile of the facility. SCS'Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 4 • Updating the Landowners List consistent with §330.59(B)to include all property owners within 1/4 mile of the facility. • Completing the Part I Application form (TCEQ 0650). • Supplying three complete copies of the Permit Application to be made available in a public place in the Port Arthur area. • Placing the information on a publically accessible URL on the SCS Engineers web site • Updating the TxDOT county map • Supplementary technical report. • Statement of Applicant's appointments(i.e.,SCS Engineers). • Submit the Limited Scope Amendment to the TCEQ, including the TCEQ permit fee. • Numerous drawing to reflect the proposed revisions in the on-site access roads and well as deceleration and acceleration lanes on Highway 73. This Task includes the budget for all items preceding the submittal of the LSPA; all subsequent effort by SCS on the LSPA will be addressed under Task 7. Task 3 -TxDOT Permitting and Design Bid Package SCS will develop a plan to accommodate the peak additional vehicle traffic (dump trucks)with the regular traffic and operations of the landfill. The additional dump trucks will be delivering clay to the landfill. Some of the clay may be saturated,which will need to be considered in the development of the on-site stockpiles.SCS will develop a traffic plan in accordance with the TxDOT driveway standards. Based on our review of TxDOT's on-line manuals,the following auxiliary lanes may be required:a deceleration lane on the east side of the driveway entrance and an acceleration lane on the west side of the landfill exit. SCS will meet with local district TxDOT office personnel to discuss the proposed plan and get their concurrence on the concept to be implemented. Once the concept is agreed on,SCS will develop a driveway permit in accordance with the TxDOT requirements. Additionally,SCS will develop construction plans and specifications for the required driveway and lane improvements. For the purposes of this proposal, it is anticipated that the improvements will include the previously referenced deceleration and acceleration lanes. These road construction plans will include: • Cover Sheet • Sediment and Erosion Control Plan Sheet • Traffic Plan Sheet • Plan and Profile Sheets(2) • Drainage Plan Sheet • Pavement Detail Sheets • Drainage Detail Sheets • Traffic Detail Sheets • Sediment and Erosion Control Detail Sheet Additionally, SCS will prepare plans and specifications for on-site road and drainage improvements that will not require TxDOT's review and approval. This will include new entrance paving,a paved area for a new temporary scale to be utilized by the import soil haulers,a road from the scale to the SCS Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 5 soil stockpile area,culverts and ditches around the soil stockpile area,and a sediment/detention basin for the soil stockpile area. This task includes the following: • Development of performance-based plans and specifications for the installation of a temporary scale and RFID system for the incoming soil trucks. • Development of performance-based specifications for the installation of a truck wheel-wash facility. These items will be incorporated into a bid package with the TxDOT plans or as separate bid packages at the City's preference. In either event,we will provide the technical support materials for the City to issue the bid package(s). It is assumed that the City will provide a small portable building for housing the scale read-out equipment. Since the acceleration and deceleration lanes will be for the exclusive use of vehicles using the City's landfill,we have assumed that TxDOT will agree that this project will be bid by the City. As such, SCS will prepare a bid document in accordance with the City of Port Arthur's standard bid documents with the construction plans and bid documents. SCS will prepare an engineer's estimate of the proposed work. SCS will conduct a pre-bid meeting, issue notes from the pre-bid meeting,answer contractor's questions on the bid documents, review and evaluate the bids,and issue a recommendation on the received bids. Task 4 Soil Stockpile Operations Bid Package Rather than requiring the City to purchase additional equipment and hire additional staff for the 18- month period of importing the soil,we anticipate that the City would prefer to outsource the operation of this massive soil stockpile.To this end,SCS will prepare a bid package for the 18-month operation of the soil stockpile. The City will select a contractor to operate the on-site soil stockpile, including: • Directing incoming soil trucks where to deposit the load; • Grading the soil stockpile(s) in accordance with a fill sequence plan; • Maintaining all associated haul roads, including control of dust and mud; • Maintaining the culverts, ditches and sediment/detention pond;and • Maintaining the truck wheel-wash facility. It is assumed that the City will provide staff to operate the scale house for the dedicated temporary scale and monitor the incoming soil trucks. SCS will prepare a detailed fill plan for the contractor's use in stockpiling the soil. SCS anticipates producing five fill sequence drawings, including an initial topographic map of the area to receive the fill,three intermediate phases and a final phase based on the projected volume(1.55 million cubic yards as provided by the City). SCS Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 6 SCS will prepare a bid document in accordance with the City of Port Arthur's standard bid documents with the construction plans and bid documents. SCS will prepare an engineer's cost estimate of the proposed work. SCS will conduct a pre-bid meeting, issue notes from the pre-bid meeting, answer contractor's questions on the bid documents, review and evaluate the bids, and issue a recommendation on the received bids. Task 5 Revise Stormwater Pollution Prevention Plan (SWP3) SCS developed the original SWP3 and prepared prior updates in 2011 and 2016, as required by TCEQ and EPA rules. SCS will revise the SWP3 to reflect the proposed soil stockpiles and related changes in the landfill design. In addition, if EPA has issued the changes for the 2021 updates to the federal Multi-Sector General Stormwater Permit,we will incorporate those changes as well. Also, following completion of the updated SWP3 for the facility,SCS will also prepare a new Notice of Intent(N01). Following receipt of the City's concurrence on the SWP3 and the N01, we will submit the N01 to the TCEQ along with the TCEQ fee, which we assume will be $100. Task 6: Follow-up to Limited Scope Permit Amendment The above scope is based on our years of experience with TCEQ permitting and our current understanding of the LSPA permit procedure. In view of the unprecedented nature of this project, and the variability of the questions raised by the different TCEQ reviewers, it is difficult to ascertain the level of effort TCEQ's response to the submittals. The tasks following the submittal of the limited scope permit amendment include the following: • Address comments from the TCEQ's Administrative Review Team. • Communicate with TCEQ's Chief Clerk's Office regarding the notice to be published in the local newspaper. • Communicate with the local newspaper regarding publishing the notice in the newspaper. • Address comments from the TCEQ's Technical Review Team. • Contact TCEQ Chief Clerk's Office for list of interested parties (local, county,statewide)that need to be included in our distribution. • Draft standard letter for the City's signature to be mailed to those on the list(property owners, listed agencies, interested parties per TCEQ Chief Clerk's Office). We will send these letters to the City with copies of the notice to be attached, address labels, and instructions for mailing the letters. • Draft letter and Certificate of Notice to be sent to Chief Clerk's Office for City's signature after the prescribed period (as indicated in the TCEQ's"Notice of Technically Complete" Letter). Task 7: Allowance for Additional Tasks that May be Required We have prepared the above scope-of-services, including the permit modification, based on our current understanding of the information available on this project, which is still in the developmental phase, and our years of providing a broad variety of services at the City's landfill and various other landfills in Texas. The following list of additional services that, if needed, could be authorized by the City under Task 7. SCS'Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 7 • Responding to the City's request for assistance with the tracking and management of the import soil stockpile operations, including: Participating in the initial pre-operations meeting with the City staff,the City's consultant,the contractor and the import soil provider. Assisting the City in determining how to manage the incoming material; e.g., distinguishing soil types for separate stockpiles (topsoil vs. clay, etc.); distinguishing waste material such as vegetative overburden overlying the soil. Participating, if requested,to attend monthly meetings via Zoom or other software with City staff,the contractor,the import soil provider to discuss: Review of the logs of incoming trucks from the scale house and the logs from the import soil provider and resolve any discrepancies; Review the current stockpile operations; Discuss upcoming operations and schedules; Tracking incoming import soil totals Tracking contractor progress and invoices; and Project Close-Out. In view of the duration of this project, we recommend a budget of$10,000 for SCS'technical support for this phase of the project. • Construction-phase Engineering Services. Construction quality assurance testing(e.g.,for road and drainage improvements, etc.)and related engineering services during construction. While it is understood that the City may elect to provide this service, at the City's discretion, SCS will be available to provide this service upon request.The best time to provide a scope for the City's consideration will be following completion of the design phase. We recommend budgeting$20,000 for this service. • Traffic Study. As indicated above,our scope includes communications with TxDOT pursuant to obtaining state approval of revisions to State Route 73 (SR 73)for a deceleration lane at the landfill entrance and an acceleration lane at the landfill exit. Based on our review of available traffic data for State Route 73 near the landfill and our experience with other TCEQ permitting projects,the need for a traffic study is not certain. Furthermore, if required,the scope and fee will vary depending on the comments of TxDOT and TCEQ. If TxDOT or TCEQ require a traffic study, at the City's discretion, we could procure this service from a qualified traffic engineering firm utilizing funds in the Task 7 budget OR,this service could be a direct purchase by the City. Based on our experience,traffic studies can range in scope and fee from $15,000 to $35,000. As with any multi-year project of this magnitude, there are certain aspects of the project that may be encountered in the course of this project that are not possible to anticipate at this time. As such, we are recommending a budget of$60,000 for this task to address the additional tasks and for addressing unanticipated aspects of this project. This task budget can also be used for other engineering services that the City deems necessary during the course of this project. Since no consultant can guarantee a budget for a project like this that is still being defined at this time, we SCS Scope of Work 12-15-2020 Mr. Alberto Elefano December 15, 2020 Page 8 appreciate your understanding that this budget is subject to change as additional information becomes available. In view of the variable scope for these activities, incurring costs for such services will require the City's prior authorization. Also,following receipt of the City's authorization, SCS will perform these activities on a time and materials basis using SCS' current fee schedule. In addition,these additional services will be described in detail on our monthly invoices for the City's review and approval. No cost to the City will be incurred in Task 7 without the City's authorization. Assumptions Landfill Scalehouse. Regarding the scalehouse at the landfill, as discussed,we are assuming that the City's Purchasing Department is proceeding with the purchase of a mobile home structure to be retrofitted for use as the scalehouse adjacent to the scale, which is under construction at this time. Since the size and use of the scalehouse is to be determined, we have not yet attempted to develop a scope of engineering services for providing water and wastewater service to the gate house. Nevertheless, we would be pleased to work with the City in developing a scope of engineering services to address this future need. At the City's preference, these services could be performed either by the City's current water/wastewater services engineering consultant under contract to the City or by a subcontractor to SCS. TCEQ Permit Fees. We have assumed that the City will pay directly for the TCEQ permit fee for the Limited Scope Permit Amendment.As such,this cost is not included in our fee estimate. Based on our recent communications with TCEQ, we are advised that the permit fee for a LSPA is now $2,050 due to the changes required by the Texas Legislature, 86th Regular Session. Soil Characteristics. As discussed, we are relying on the information provided by Bechtel that indicates that the material shipped from the LNG site is not a waste but rather uncontaminated soil that will not require de-watering at the City's landfill. If the soil were determined to be contaminated, this would require alternate management procedures, which would entail additional review and coordination with the TCEQ. If the material quantity changes significantly,this may entail a re- assessment of the proposed soil management practices. Soil Borings for Road Design. As noted in Task 3, it is anticipated that a deceleration lane and an acceleration lane may be required for this project in order to obtain TxDOT and TCEQ approvals. Based on our further review of TxDOT requirements, we are assuming that TxDOT will not require soil borings for any lane improvements. LSPA Permit Procedure. In view of the distance to any residences or businesses, we have assumed that there will be no opposition to the LSPA and no comments on the draft LSPA that will require more than 4 hours of professional time. We have also assumed that there will be no requests for public meetings or public hearings. If any assistance is requested with a public meeting or public hearing, SCS will prepare a separate proposal for the City's consideration to address those services. Estimated Fees As with many complex, multi-year projects, it is anticipated that this project may change as Bechtel mobilizes and begins implementation of this LNG project. In order to maintain flexibility to adjust to possible changing conditions, we will manage and invoice this project on a time and materials basis using our current fee schedule (see attached). Project fees are detailed in Table 1. SCSScope of Work 12 1 52020 Mr. Alberto Elefano December 15, 2020 Page 9 Table 1. Tabulation of Estimated Fees Task# Description Proposed Fee 1 Initial Project Set-Up and Management $46,000 2 Limited Scope Permit Amendment $75,000 3 TxDOT Permitting and Design Bid Package $65,000 4 Soil Stockpile Operations Bid Package $20,000 5 Revise Stormwater Pollution Prevention Plan (SWP3) $8,000 6 Follow-up to Limited Scope Permit Amendment $40,000 7 Allowance for Unanticipated Items $60,000 Total $314,000 SCS will maintain a schedule for all of our services and perform our work to meet compliance and regulatory deadlines. We greatly appreciate the opportunity of serving as the City's landfill engineering and permitting consultant for over 15 years and we look forward to continuing this relationship. We appreciate the opportunity to assist the City with this very important project and look forward to working with the City Staff to assure the project's success. If you have any questions or comments please contact J. Roy Murray at 817-358-6156 or Kevin Yard at 972-523-2414. Sincerely, <F) J. Roy Murray, P.E. Kevin D.Yard, P.E., BCEE Vice President/Project Manager Vice President SCS Engineers SCS Engineers Attachment:SCS Engineers Current Fee Schedule SCS'Scope of Work 12-15-2020