HomeMy WebLinkAboutPR 14903: EMERGENCY CONTRACT WITH HOLIDAY INN - PARK CENTRALinteroffice
MEMOP;ANDUM
To: Mayor, City Council, and City Manager ~~~/
From: Mark T. Sokolow, City Attorney /~ ~~v`vC.----~
Date: September 4, 2008
Subject: P. R. No. 14903; Counci]_ Meeting September 9, 2008
Attached is P. R. No. 14903 authorizing an Emergency
Contract with DRD PAT Hotel, LTD d/b/a Holiday Inn - Park Central
as to provide services, supplies, accommodations or conference
rooms in the case of an emergency or disaster with the term. of
the agreement from January 1, 2009 to December 31, 2011.
MTS:ts
Attachment
z.pr14903 memo
P. R. No. 14903
09/03/08 is
RESOLUTION NO.
A RESOLUTION AUTHORIZING4 AN EMERGENCY CONTRACT
WITH DRD PAT HOTEL, LTD D/B/A HOLIDAY INN -
PARK CENTRAL AS TO PROVIDE SERVICES, SUPPLIES,
ACCOMMODATIONS, OR CONFERENCE ROOMS IN THE
CASE OF AN EMERGENCY OR DISASTER WITH THE TERM
OF THE AGREEMENT FROM JANUARY 1, 2009 TO
DECEMBER 31, 2011
WHEREAS, the City Council had entered into an Emergency
Agreement with DRD PAT Hotel, LTD d/b/a Holiday Inn - Park C'entra.l
("Company"), with said Agreement e:~piring on December 31, 2008; anal
WHEREAS, the City of Port Arthur desires to enter into an
Emergency Contract with DRD PAT Hotel, LTD d/b/a Holiday Inri as to
provide services, supplies, accommodations, or conference rooms in
case of an emergency, as delineatE~d in Exhibit "A", with th.e term
of the Agreement from January 1, <?009 to December 31, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THIE CITY
OF PORT ARTHUR:
Section 1.
true and correct.
That the facts and opinions in the preamk~le are
Section 2. That the Cit=y of Port Arthur is herein
authorized to enter into an Emergency Contract with DRD PAT Hotel,
LTD d/b/a Holiday Inn - Park CE~ntral as to provide services,
supplies, accommodations, or conference rooms in case of an
emergency, in substantially the same form as delineated in Exhibit
"A", with the term of the Agreement from January 1, 2009 to
z.pr14903
December 31, 2011.
Section 3. That a copy o:E the caption of this Resc>lution
be spread upon the Minutes of the Corporation.
READ, ADOPTED AND APPROVED on this day of
A.D., 2008, at a Meeting of the City Council of
the City of Port Arthur, by the following vote: AYES:
Mayor
NOES:
Mayor.
ATTEST:
TERRI HANKS, ACTING CITY SECRETAR`.~
APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
z.pr14903
EXHIBIT "A"
STATE OF TEXAS §
COUNTY OF JEFFERSON ~
EMERGENCY CONT]2ACT (HOTEL)
WHEREAS, the City of Port Arthur and the City of Port
Arthur and DRD PAT Hotel, LTD d/.b/a Holiday Inn - Park Central
have an existing Agreement that was approved by Resolution No.
07-530, which expires on December 31, 2008; and
WHEREAS, the City of Port :Arthur and DRD PAT Hote]_, LTD
d/b/a Holiday Inn - Park Central are herein entering into this
Contract as to provide services'., supplies, accommodatic>ns or
conference rooms in case of a disaster; and
WHEREAS, a disaster is one that is declared by the Mayor,
the County Judge, the Governor, or by the President, for the
area encompassing the City of Port: Arthur.
NOW THEREFORE, the City of Port Arthur and the Company
agree as follows:
(1) The Company presently provides services, supplies>,
accommodations, or conference rooms to the public
at 2929 Jimmy Johnsor.~ Blvd., Port Arthur, 7'X
77642.
(2) The prices for the services, supplies,
accommodations, or conference rooms may change due
to fluctuations of supply and demand. The Company
agrees to provide the City with updated price
z.emergency contract holiday inn_2009 1
lists and inventories as reasonably requested and
as needed for planning of disasters.
(3) In case of a declared disaster, the Company agrees
that the "City" or an affiliated governmental
entity can enter its premises and take such
services, supplies, accommodations, and/or
conference rooms for t=he disaster and for the
City's possible use a=> an emergency operations
center on the following conditions:
(a) The "Company" and the City of Port
Arthur or the affiliated governmental
entity shall maintain an agreed list of
all specific services, supplies,
accommodations, or conference rooms
taken, with the time and date it was
taken, who authorized the taking, and
the prospective use.
Description of
services,
supplies,
accommodations, or
conference rooms Date
Taken Time
Taken City Official who
authorized it Prospective
use
z.emergency contract holiday inn_2009 2
The "City" shall provide the Company with the
Agreed list within seven (7) days of the
services, supplies, accommodations, and/or
conference rooms being taken.
(b) The "City" will pay for the services,
supplies, accommodations, and/or conference
rooms at the price for the services,
supplies, accommodations, or conference
rooms, which was advertised ten (10) days
prior to the declaration of disaster.
(c) The "City" shall pay for the servicet~,
supplies, accommodlations, and/or conferenc:e
rooms used within twenty (20) days after the
provider provides <~n itemized invoice, with a
certification that the price being charged is
the posted price.
(4) In case of a disaster, the "City" has the option
to secure the premises and provide emergency
electricity to the premises at the cost of the
City.
(5) It is at the sole discretion of the City as i~o
whether to obtain services, supplies,
z.emergency contract holiday inn_2009 3
accommodations, and/or conference rooms from any
particular provider.
(6) This agreement commences from January 1, 2009 and
shall continue until December 31, 2011. It can be
terminated with thirty (30) days notice by either
party. Nevertheless, i.t cannot be terminated by
the provider during the period of the disaster.
(7) Notice can be provided as follows:
CITY OF PORT ARTHUR
444 4th Street
Port Arthur, TX 77640
ATTN: City Manager
(409) 983-8100
PROVIDER:
Holiday Inn - Park Central
2929 Jimmy Johnson Blvd..
Port Arthur, TX 77642
(409) 724-5000
(409) 724-7644 (facsimile number)
ptapc@attglobal.net (e--mail address of general
manager)
SIGNED ON this the day of 2008.
CITY OF PORT ARTHUR
BY:
SIGNED ON this the day of 2008..
DRD PAT HOTEL, LTD D/B/'A
HOLIDAY INN - PARK CENTRAL
BY:
z.emergency contract holiday inn_2009 4