HomeMy WebLinkAboutPR 21767: CTE TO FUNCTION AS THE PROJECT MANAGER FOR THE DEPLOYMENT OF PORT ARTHUR TRANSIT'S FOUR (4) ZERO-EMISSION BUSES City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director
Date: February 7,2020
Re: P.R 21767—Center for Transportation and the Environment 2'd Contract
Nature of Request:Authorizing the City Manager to execute a 2nd contract with the Center for
Transportation and the Environment(CTE)to function as the Project Manager for the deployment of
Port Arthur Transit's four(4)zero-emission buses.
Background: In July 2020,the City Council authorized the City Manager to sign a contract with
Proterra,Inc. of Burlingame,California to purchase four(4)battery electric vehicles and charging
infrastructure for Port Arthur Transit(PAT). The four(4)electric vehicles should be delivered to PAT
in the spring of 2021,and deployed for service shortly thereafter.
PAT has decided to utilize the Center for Transportation and the Environment(CTE)to provide
project management services for the deployment of these vehicles. CTE's services will include
technical advisory services in responding to technical questions or concerns during bus fabrication and
deployment. Buy America Audits to complete a post-delivery Buy America audits in accordance with
Federal Transit Administration(FTA)requirements. Project Management and Reporting where CTE
will provide PAT with Quarterly Management Reports(QMRs). The QMRs provide a summary of
progress and accomplishments of the previous quarter and projections for the remainder of the project
which are submitted to the FTA.
Per FTA reporting requirements,PAT is required to conduct deployment validation for twelve(12)
months. CTE will collect various operational data points to measure and report actual energy savings,
cost savings,and greenhouse gas emissions reductions resulting from deployment of battery electric
buses into revenue service. The data will be used to generate a series of Key Performance Indicators
(KPIs)to validate performance of battery electric buses against other buses in Port Arthur's fleet. Key
performance indicators may include availability,and energy consumption and costs. By tracking and
analyzing these KPIs,PAT and FTA will be fully informed regarding the overall impact of the electric
buses. PAT has elected to utilize a third-party monitoring equipment from ViriCiti to complete data
collection and monitoring.
PAT is once again contracting with CTE to assist with the deployment of four(4)zero-emission
electric buses as part of a Low or No Emission Vehicle Program Grant awarded in 2016. The funding
for this grant was adopted by the City Council on June 6,2017 per resolution 17-145.
Recommendation: It is recommended that the City Council approve proposed P.R. 21767. This
resolution would authorize the City Manager to sign a contract with CTE at a contract value of
$100,000.00.
Budgetary/Fiscal Effect: Funding to pay for the CTE contract is available in account number 401-
1509-561.93-00.
P.R.No. 21767
2/7/2021 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A 2ND CONTRACT WITH THE CENTER FOR
TRANSPORTATION AND THE ENVIRONMENT (CTE) OF
ATLANTA, GEORGIA TO FUNCTION AS THE PROJECT MANGER
FOR THE DEPLOYMENT OF PORT ARTHUR TRANSIT'S FOUR (4)
ZERO-EMISSION BUSES IN AN AMOUNT NOT TO EXCEED
$100,000.00. FUNDS AVAILABLE IN ACCOUNT NO. 401-1509-561.82-
00
WHEREAS,pursuant to Resolution No. 20-243,City Council approved a contract
Proterra,Inc. of Burlingame,California to purchase four(4)battery electric vehicles and charging
infrastructure for Port Arthur Transit(PAT); and,
WHEREAS,Port Arthur Transit has elected to utilize the Center for Transportation
and the Environment(CTE) of Atlanta, Georgia to act as the Project Manager for the Zero
Emission Electric Bus Project for Port Arthur Transit (PAT), in an amount not to exceed of
$100,000.00 as delineated in Exhibit "A"; and,
WHEREAS, in accordance with the Federal Transit Authority (FTA's) Low or No-
Emission Bus Program Grant, CTE's scope of work will included a 12-month Key
Performance Indicator (KPI) data collection and reporting for the implementation for the
Zero Emission Bus Project, Buy America audits, technical advisory, and project
management.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized and directed to execute a contract with
the Center for Transportation and the Environment (CTE) of Atlanta, Georgia, as delineated
P.R.No. 21767
2/7/2021 IM
in Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of February,A.D.2021 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote:
AYES:
Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tize'e. ity ttorney
P.R.No. 21767
2/7/2021 IM
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
401-1509-561.82-00
nalA-iLD
Ronald Burton Kandy Dani
City Manager Interim Director of Finance
(44A0 of
Clifton illiams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R.No. 21767
2/7/2021 IM
Exhibit"A"
C [0
February 5, 2021
Ivan Mitchell
Transit Director
City of Port Arthur
Port Arthur Transit
344 Procter Street
Port Arthur, TX 77640-6450
SUBJECT: 2018 Low-No Technical Support Proposal
Dear Mr. Mitchell,
The Center for Transportation and the Environment (CTE) proposes the following Scope of
Work and Budget to support Port Arthur Transit(PAT) with the deployment of four (4) zero-
emission buses (ZEBs) and supporting infrastructure. This scope and budget is associated only
with the 2018 FTA Low-No award and is limited in scope because CTE completed several
milestones related to planning, modeling, and infrastructure deployment under the 2016 FTA
Low-No award that are applicable to both projects. The project is expected to take
approximately 16 months to complete.
The technical support services are separated into the following tasks, as follows:
1. Technical Advisory. PAT has agreed to purchase four (4) additional Proterra Catalyst E2
35' battery electric buses (BEBs) that are expected to be delivered in Spring 2021. PAT
received six (6) Proterra Catalyst E2 35' buses in December 2020 and initiated revenue
service with the vehicles on January 31, 2021. Infrastructure installation is being
completed as part of the on-going 2016 Low-No project. CTE will assist PAT in
responding to technical questions or concerns during bus fabrication and deployment.
2. Buy America Audits. CTE will subcontract with Fulton & Kozak, a professional audit
firm, to complete a post-delivery Buy America audits in accordance with FTA
requirements. Estimated subcontract costs to complete the post-delivery audit is
$8,000. The pre-award audit was completed in December 2020 and was completed
under a separate contract.
3. Data Collection and Deployment Validation. CTE will collect operational data to
measure and report actual energy savings, cost savings, and emissions reductions from
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ATLANTA,GA ST. PAUL, MN BERKELEY,CA LOS ANGELES,CA
revenue service. CTE will contract with ViriCiti to conduct data collection services for the
four (4) vehicles.These data will be used to generate a series of Key Performance
Indicators (KPIs) to demonstrate that the ZEBs are meeting performance goals and are
achieving the expected benefits. The KPI reporting will be combined with the reporting
associated with that of the first six (6)vehicles that were deployed on January 31, 2021.
KPIs may include the following:
• Fuel Cost:The fuel cost analysis will provide information regarding the cost of
charging ZEBs on the selected routes compare to the cost of operating a diesel
fleet on the same routes.
• Agency Energy Performance&Fuel Efficiency:Agency energy performance will
provide an overall energy consumption and fuel efficiency comparison with
diesel pre- and post-zero-emission bus deployment.
• Emissions Reduction:An evaluation of greenhouse gas and emission (e.g., CO2,
NOx, PM) reductions achieved as a result of replacing conventionally fueled
buses with ZEBs.
• Availability:The bus availability data will be analyzed to determine the overall
availability (i.e., uptime) of the ZEBs versus non zero-emission fleet.
• Maintenance Costs:The maintenance cost analysis will compare maintenance
activities, time, and cost for the ZEBs against PAT's non zero-emission fleet.
• Maintenance Trends:Track maintenance trends to identify recurrent issues and
communicate downtime resulting from specific maintenance and repair needs.
• Range Variability: Evaluate how the range varies based on route, weather and
other conditions to support strategic deployment of the buses in different
conditions.
• Battery Degradation: Monitor the State of Health over time to gauge how
quickly the battery is losing energy storage capacity.
This data establishes key metrics to:
• Demonstrate the buses will meet the intended duty cycle before the transit
agency officially accepts and pays for the buses;
• Validate the operating model for the buses in all seasons and under all operating
conditions;
• Establish a performance baseline for the buses' battery packs so the transit
agency can provide data back to the manufacturer to confirm when the battery
is at the end of life and needs replacing; and
• Validate and support future deployments of zero-emission buses in transit
agencies long-range fleet management plans.
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ATLANTA,GA ST. PAUL, MN BERKELEY, CA LOS ANGELES,CA
4. Project Management and Reporting. CTE's centralized management of the project will
enable team members to concentrate on exceeding project goals and ensure production
of deliverables in a clear and well-coordinated manner. Team members will participate
in bi-weekly (or as needed) conference calls to discuss project status and current issues.
CTE will provide PAT with Quarterly Management Reports (QMRs). The QMRs provide a
summary of progress and accomplishments of the previous quarter and projections for
the remainder of the project which are submitted to the Federal Transit Administration
(FTA).
No travel is included in this proposal. If travel is requested by PAT, it will be invoiced under a
separate task order. CTE will contract with TruePani, Inc., a woman-owned disadvantaged
business enterprise registered in Texas, to support data analysis and quality control review of
the KPI results. The total DBE component of the contract is estimated at 3%of the total
contract value.The proposed budget to complete the identified scope of work is as follows:
Task Cost
Technical Advisory $12,500
Buy America Audits $8,000
Data Collection and Deployment Validation $51,000
Project Management and Reporting $28,500
Project Total $100,000
We appreciate the opportunity to be of continued support to PAT on your journey to a zero-
emission fleet. Please indicate your acceptance of these terms by returning one signed copy of
this Agreement to CTE.
Center for Transportation &the Read, agreed to,and accepted by City
Environment, Inc. (CTE): of Port Arthur Transit(PAT):
//
By: By:
Name: Daniel J. Raudebaugh Name:
Title: Executive Director Title:
Date: 2/5/2021 Date:
www.cte.tv
ATLANTA.GA ST. PAUL, MN BERKELEY, CA LOS ANGELES,CA