HomeMy WebLinkAboutC. PHILPOTT MOTORS - PURCHASE OF A 2009 TOYOTA CAMRY HYBRID FOR THE FIRE DEPARTMENTCity of Port Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: Recommendation to approve the purchase of a 2009 PAGE
NUMBER Toyota Camry Hybrid T'or the Fire Department.
September 9, 2008 Page 1 of 1
RECOMMENDATION:
The Fire Department recommends that the City Council approve the purchase of a 2009 Toyota C,amry Hybrid
from Philpott Motors of Nederland, Texas with H-GAC pricing in the amount of $26,368.06.
BACKGROUND:
Fire Department equipment #1106, a 1994 Chevrolet Caprice experienced total engine failure on .August
19, 2008. The cost of repairs is estimated at $5,652.17, this amount exceeds the value of the vehicle. The
new vehicle will be assigned to the Deputy Fire Chief and his vehicle, equipment # 1298 a 1.998 Ford
Taurus will be assigned to the explosives K-9 handler. The delivery time for this vehicle is at leant two
months due to the high demand for hybrid vehicles. This purchase is contingent upon approval of the
2008-2009 FY Budget.
BUDGET FISCAL EFFECT
Funds will be available in Account Number 625-1801 ~~22.93-00 for this purchase if the City Council
approves the FY 2008-2009 budget.
STAFFING/EMPLOYEE EFFECT:
None
SUMMARY:
The Fire Department recommends that the City Council approve the purchase of a 2009 Toyota C;amry Hybrid
from Philpott Motors of Nederland, Texas with H-GAC pricing in the amount of $26,368.06. The price oif
$26,368.06 is the lowest cost with the best value.
LARRY D. RICHARD, FIRE CHIEF
WNA TUBBS, PURSCHASING MANAGER
REBECCA UNDERHILL, FIN
PREPARED BY:LDR
APPROVED BY
CITY MANAGER
CE DIRECTOR
DISPOSITION BY COLJNCll:.
APPROVED
PROCESSED BY
CITY SECRETARY
OTHER (DESCRIBE)
DATE
08/27/2008 21:24 14097240934 PHILPOTT FORD FLEET PAGE 02
~'~~~ CONTRACT P~TCYN'G WORKSHEET Contract Date
~l'. ~.•I/ ~- ]For Standard )Eryuipment Purchases No.: ~E03-06 Prepared: $/28/p$
This .~i7~rln Must be,p~'epared by Co~ttractpr andgiven to ,End User. The H-GAC administrative fee shall be s/town !'n S`ectiOrt
.~: ,ir'rtcE User issues .~'iQ to Contractor, and .~i~CTSx-also fax a copy of PO, together with completed Pricing i~'orksheet, to H-
GAC~a), yX3-993-454~!~~. ,please type orprint legibly.
$Oy11`I'
A~cnay C1TY OP f' ORT ARTHUR Conlr°ct°r: PI3ILPOTT MOTORS ~-
Co~u+;t
Pcrs°n: LAIZRY 1t11~~NTARD Pr`n"r~ DAVID 1tE/1GAIV
., $Y~
Phune, 409-983-8?38 Ph°nc: 409-727-1451
-~«Y~ 409-983-8?]9 Pax: 409-724-0934
P'`"°'' Pmts. gr~eme.smithtc~nhilpottmptors Glom
Product
Cvdr.: K03 Peaoription: 2009 TpYpTA CAMRY I,E V6 (HYBRID)
A. )Pxodluct It em Base 1_]nit Price Per Contrat:tar's H-GAC Contract:
~ 19,9b],00
B. Publ!:hed Options , Itemize below -Attach ndHitioual sheet(s) if n<:cessar~ -Include Qption Code in description if up~iicable.
(Note: Published Options ale optigns'whieh wcrc submitted and priCetl in Contractor's bid.)
Description Cost Description Cost
FLOOK 1?'LAN lNSUIWNI;E $ 419.18 ~ •
LOT 1NSI~JRANCE $ 59 88
.,
M5 CA].PI~TD FLfl01~f~17AT$ ,I,il ,, ,r , $ 15500 i .
POWER 1.,OCKS 1~DC? tNS Bcf ll'~1)Z~~~}4"; I~ i i'h j'!' X11, n $ ~:~i i I P (,, y lu. ~ I!
11
'
~-~-
; .
, I
,~~r~ ' ~r~ , ~ ~~, I I:
AM/FM/C:D/M~~ I? "~ ~ f ',''
-^^.!"I~;.
I u fi , ~ f ' I r ,,',I ~ ~ $:, ~ i
, ' ,9.
" ,i I'~ i~
' f'
~ I ~I'
f
'
.
,
I
.
, ,
CRUISE C:0]V'Tlzb,,lr, I I I ~ i , '+f f . ,
~„ i I I,I, ' '' ,' i'~I~',~ ,', ~~. , , ' ~ f ~' t, ~ ~ t
i 1, i 1,II r(,~,t, , t`! ''~ ~ I+~~~~ I ~', '
ANTI-LURK I3 ,`1tA~P,E.,~' I I' I ' ' `', ,i i'; II „I i , ,t , f , , I~, n , . ,
~ ,
•~---`. Subtotal From Additional Sbeet{s): $
Subtotal s: $ 634.06
C. Uupu Iblished Optionr+ -Itemize below /attach additional sltect(s) if necessar
~ •~
y.
(Ngte: UnlaubGShod options .ire items which wera not submitted and priced in Cont:ractor's bid.)
_ _ Dc:acription Cost Description
PDl CI~iAE:GB ~ Cost
-~--_..-~_„ $ 50.00
SID>r/SIDI:i CURTAIN/KN);;E AIR>3AGS 082552 MODEL $ 1
]89
Dp
,
.
Subtotal From Additional Sheet(s): $
UPCyR.A,DIi TQ CAMRY H'
~BItID
.
$ 3,904.40
-•"~'-" Srtbtotall G: $ S,l73.00
Cheeky T~~ ta[ cost of Unpubl fished Options (C) cannot exceed 25% of the total of the Bye Unit
_ price plus Published Options (A+$). For this transactiun the percentage is: 25%
-~~_„
l>. other ~f::ost Items Not It:!mized Above (e.g. Installation, Freight, l)elivery,Ete.)
.~~.,~~.
)ue;,criptipr~ Cost
"-"'~•~ Description
Cost
-~-•--_„
•~~,~ Subtotal b• $
~. Total C ost Befp~ re qny p, pplicable Trade-In / Uther Allowances / Discounts (A+$~C+D) -
tlfuantityOrderecl: ;1 $ 25,768.06
-- --•~`. ~ Subtotal of A + B~ + C + 1): $ 25
,768.06
~. I3-CAC :Fee Calculation f :From Current Fee Tables) - Subtotal 1W: $ 25,768.06
~~~-~
Subtotal'f: $ 600.00
:. Trade-.Luy9 / Other Allgwmees f Special Discounts
Description Cgst .Description
~~_ ~'.
Cast
~..~_..
Estilmated Dt:~Mivery Date: 90 DAYS ARO subtotal a;,; S -
••~---• _ H. Total Purchase Price (E+k'+C'1: R ,~ ~rQ ,.~