HomeMy WebLinkAboutJULY 01, 2008 - REGULAR MEETINGREGULAR MEETING - ]ULY 1, 2008
I. INVOCATION, PLEDGE & ROLL CALL
Mrs. Eddie Durham gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, July 1,
2008 at 5:52 p.m. in the City Council Chamber, City Hall, with the following members
present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tem Jack Chatman, Jr.;
Councilmembers Elizabeth °Liz" Segler, Morris Albright, III, Martin Flood, John Beard,
Jr. and Michael "Shane" Sinegal; City Manager Steve Fitzgibbons, Acting City Secretary
Terri Hanks, City Attorney Mark T. Sokolow and Sergeant At Arms Police Chief Mark
Blanton.
Councilmember Dawana K. Wise arrived at the Regular Meeting at 6:21 p.m.
Councilmember Robert E. "Bob" Williamson was absent from the Regular Meeting.
II. PROCLAMATIONS & MINUTES
)uly 01, 2008 - "Hilton Kelley Day" Community In Power And
Development, Inc.
Community Environmentalist Hilton Kelly, 910 Colorado and Mr. Warren Field, 1147 60tH
Street, appeared before the City Council to accept the above-mentioned proclamation.
July 19, 2008 - "Cayman Night In Port Arthur" Greater Port
Arthur Chamber Of Commerce
Chamber of Commerce Executive Director Mary Ann Reid, 4749 Twin City Highway,
appeared before the City Council to accept the above-mentioned proclamation.
Minutes -None
VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT
B. Ordinances
(3) P. O. No. 5896 - An Ordinance Canvassing The Returns And
Declaring The Results Of A Runoff Election Held On June
21, 2008 As It Pertains To The Position Of Councilmember
For Position 8
The Mayor introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Beard and seconded by Councilmember
Albright that Proposed Ordinance No. 5896 be adopted with the following amendment
as stated into the record by the City Attorney:
Section 2. That the returns of said Runoff as it pertains to the Election
of the position of Councilmember for Position 8, after being canvassed by
the City Council, are found and declared to be true and correct. There
were cast at said election for the respective candidates the number of
votes as shown on the tabulated statements that are attached hereto and
made a part hereof as Exhibit '~A", with the following total votes per
candidate:
FOR COUNCILMEMBER POSITION 8 : VOTE TALLY
Thomas J. "Tom" Henderson 741
Kerry'~Twin"Thomas 740
Proposed Ordinance No. 5896 was adopted becoming Ordinance No. 08-65.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard and Sinegal.
Voting No: None.
The caption of Ordinance No. 08-065 reads as follows:
ORDINANCE NO. 08-65
AN ORDINANCE CANVASSING THE RETURNS
AND DECLARING THE RESULTS OF A RUNOFF
ELECTION HELD ON JUNE 21, 2008 AS IT
PERTAINS TO THE POSITION OF
COUNCILMEMBER FOR POSITION 8
Councilmember Wise arrived at the Regular Meeting at 6:21 p.m.
Acting City Secretary Terri Hanks administered the Oath of Office and Statement of
Elected Officials to newly elected Position 8 Councilmember Thomas J. 'Tom"
Henderson.
Councilmember Michael "Shane" Sinegal appeared before the City Council to speak on
his experience as being an elected Councilmember of the City of Port Arthur.
Councilmember Thomas J. Henderson appeared before the City Council to address his
peers and constituents in the acceptance of being elected as Position 8 Councilmember.
The City Council recessed their meeting at 6:35 p.m. and reconvened their meeting at
6:51 p.m. with the following members present: Mayor Prince; Mayor Pro Tem Chatman;
Councilmembers Segler, Albright, Flood, Beard, Wise and Henderson; City Manager
Fitzgibbons; Acting City Secretary Hanks; City Attorney Sokolow and Sergeant At Arms
Police Chief Blanton.
III. PETITIONS & COMMUNICATIONS
A. Sneakers
(1) Fredrick Davis Regarding Litter In Neighborhood -NOT
PRESENT
(2) Eddie Durham Of The Drug Task Force Regarding A Survey
Of Youth, Grades 8-12, On A Possible Youth Center
Mrs. Eddie Durham, 5810 Mauve Avenue and Ms. Mereby Green, 3317 East 17th Street,
appeared before the City Council to discuss the plans for a youth center.
(3) Clarence Senegal Regarding Commercial Building
Demolition -NOT PRESENT
B. Presentations
A Presentation By Mr. Alexander Over Policies And
Procedures For Monitoring Employment Practices Through
Industry (Requested By Councilmembers Beard, Chatman,
Flood)
Premarc Turnkey Systems President Lael Alexander, 2901 Turtle Creek Drive, appeared
before the City Council and to conduct the above-mentioned presentation.
City Council Minutes
Regular Meeting -July 1, 2008 2
Premarc Turnkey Systems' P/armed Deve%pment Strategy presentation is made a part
of the Meeting Minutes and is shown as Exhibit ~~A".
C. Corres ondence -None
IV. PUBLIC HEARINGS - 7:00 PM
To Consider The Proposed Widening, Construction And
Maintenance Of W. Rev. Dr. Ransom Howard Street Upon And
Across Lincoln Park
The Mayor introduced the above-mentioned Public Hearing at 8:03 p.m.
City Engineer and Assistant Public Works Director Ross Blackketter appeared before the
City Council to present an overview of the proposed street widening project.
The Mayor requested to hear from anyone present in the audience who wished to
speak regarding the proposed street widening project.
No one appeared before the City Council to address the above-mentioned item.
Upon the motion by Mayor Pro Tem Chatman, seconded by Councilmember Flood and
unanimously carried, the City Council closed the Public Hearing at 8:44 p.m.
V. UNFINISHED BUSINESS
P. R. No. 14762 - A Resolution Rescinding Resolution No. 08-178
As It Pertains To The Appointment Process To The Municipal
Housing Authority (Requested by Mayor Prince)
The Mayor introduced the above-mentioned Proposed Resolution with a
recommendation for removal.
The motion was made by Councilmember Beard and seconded by Councilmember
Albright that Proposed Resolution No. 14762 be adopted.
Upon the motion of Councilmember Albright, seconded by Councilmember Segler and
unanimously carried, Proposed Resolution No. 14762 was removed from the agenda.
Proposed Resolution No. 14762 was removed.
VI. CONSENT AGENDA
Upon the motion of Councilmember Flood, seconded by Mayor Pro Tem Chatman and
carried, the following Consent Agenda items were adopted with the exception of Item K
and Proposed Resolution's No. 14643, 14782 and 14790:
A. Consideration And Approval Of Payment To Toter, Inc,,
Statesvi//e, NC (Through The State Of Texas Contract Bid
#4S0 A2 Purchasing Contract) In The Amount Of
$29,402.28 For 636 Ninety-Six Gallon Toter Containers For
The Solid Waste Division
B. Consideration And Approval Of Payment To Schoo/house
Audio-Visua/, P/ano, TX (With The Texas Cooperative
Purchasing Network Pricing) In The Amount Of $8,449.77
(80% Funded By The 2007 Assistance To Firefighter's
Grant) For Training Classroom Audio-Visual Equipment For
The Fire Department
City Council Minutes
Regular Meeting -July 1, 2008 3
C. Consideration And Approval Of Payment To Phi/pott Ford,
Neder/and, TX (Through HGAC Government & Commercial
Saes) In The Amount Of $18,703.40 For A F250 Ford
Pickup Truck For The Building Inspections Division
D. Consideration And Approval Of Awarding A Bid To Casco
Industries, Inc,, Houston, TX In The Amount Of $23,505
For Five (5) High Pressure 4500 PSI Self-Contained
Breathing Apparatus And Five (5) Spare Bottles For The
Fire Department
E. Consideration And Approval Of Payment To Mustang
Tractor Equipment, Beaumont, TX In The Amount Of
$22,060.45 For Repair Parts For A 2003 Landfill Dozer
(Equipment #1517) For The Solid Waste Landfill Division
F. Consideration And Approval Of Awarding An Annual
Contract To Derrick Oi/ &Supp/y, Port Arthur, TX In The
Estimated Amount Of $42,510.29 To Supply Lubricants And
Greases For The City's Rolling Equipment
G. Consideration And Approval Of Payment To TNT Ready-Mix,
Neder/and, TX In The Amount Of $16,400 For Various
Charges For Materials That Were Used For The Angelle
Drive Reconstruction As Part Of The 2008 City Streets
Program
H. Consideration And Approval Of Awarding A Bid To A&A
Electric Company, Beaumont, TX In The Amount Of
$39,794 (Bioterrorism Grant) For A 80 KW Backup
Generator And Two 200 AMP Transfer Switches And An
Additional $1,281 For A Fence To Enclose The Equipment
For The Health Department
I. Consideration And Approval Of Awarding A Bid To 4MD
Medics/ Solutions, Lakewood, N1 In The Amount Of
$12,568 (Bioterrorism Grant) For Two Sets Of Temps Beds
And Two Storage Carts For The Health Department
J. Consideration And Approval To Authorize The 2nd Year Of
A 2-Year Contract With HD Supp/y, Beaumont, TX For The
Purchase Of Fire Hydrants For The Utility Operations
Department
K. Expense Report:
Mayor Deloris Prince:
Attended Annual U.S. Conference Of Mayors,
Miami, FL, June 19-24, 2008
$2,987.85
City Attorney Mark T. Sokolow:
Attended Texas City Attorney Association
Summer Conference,
South Padre Island, TX, June 11-13, 2008
$1,080.83
Item K was held for discussion.
Resolutions -Consent
City Council Minutes
Regular Meeting -July 1, 2008 4
(1) P. R. No. 14548 - A Resolution Authorizing The City
Manager To Enter Into An Amendment No. 1 To The Inter-
Local Agreement Regarding The ]efferson County Regional
Radio System
Proposed Resolution No. 14548 was adopted becoming Resolution No. 08-259.
(2) P. R. No. 14565 - A Resolution Authorizing Filing An
Application With The Federal Transit Administration For
Funding For Port Arthur Transit
Proposed Resolution No. 14565 was adopted becoming Resolution No. 08-260.
(3) P. R. No. 14643 - A Resolution Authorizing The Mayor To
Enter Into A Memorandum Of Understanding With The
Texas Department Of Public Safety Regarding The Texas
Interoperability Channel Plan
Proposed Resolution No. 14643 was held for discussion.
(4) P. R. No. 14753 - A Resolution As It Pertains To Granting A
Survey Permit To Texas Offshore Port System (TOPS)
Proposed Resolution No. 14753 was adopted becoming Resolution No. 08-261.
(5) P. R. No. 14756 - A Resolution Approving The Demolition
And Clearance Of Seventy-Eight (78) Residential Properties
That Were Damaged As A Result Of Hurricane Rita. The
Texas Department Of Housing And Community Affairs Will
Allocate Funding For The Activities. Account Number Is
TDHCA 106-1425-571-59-00; Project Number RITA 01
Proposed Resolution No. 14756 was adopted becoming Resolution No. 08-262.
(6) P. R. No. 14776 - A Resolution Authorizing The Execution
Of A Payment Agreement Between The City Of Port Arthur
And Port Arthur Housing Authority For The Payment Of
Water, Sewer And Garbage Account No. 52321-90130
Proposed Resolution No. 14776 was adopted becoming Resolution No. 08-263.
(7) P. R. No. 14777 - A Resolution Approving A Sewer
Adjustment To The Port Arthur Housing Authority Account
52321-90130
Proposed Resolution No. 14777 was adopted becoming Resolution No. 08-264.
(8) P. R. No. 14780 - A Resolution Authorizing A Modified
Access Agreement With Marathon Petroleum Company, LLC
For The Installation And Monitoring Of Groundwells
Proposed Resolution No. 14780 was adopted becoming Resolution No. 08-265.
(9) P. R. No. 14781 - A Resolution Authorizing The Execution
Of A Three (3) Year Contract For ]anitorial Services At The
Transit Service Center And Transit Terminal To Southeast
Texas Building Service Of Nederland, TX In The Amount Of
$12,960.00 Per Year
Proposed Resolution No. 14781 was adopted becoming Resolution No. 08-266.
City Council Minutes
Regular Meeting -July 1, 2008 5
(10) P. R. No. 14782 - A Resolution Authorizing The City
Manager To Enter Into A One Year Contract With The
Option To Renew Up To Four (4) Additional One Year
Periods With Rene Bates Auctioneers, Inc. Of McKinney,
Texas For The Online Sale Of Surplus City Fleet Equipment
Proposed Resolution No. 14782 was held for discussion.
(11) P. R. No. 14783 - A Resolution Awarding A Contract And
Authorizing The Execution Of Said Contract In The Amount
Of $207,850.00 For 27" Sanitary Sewer Rehabilitation By
Removal And Replacement Method Between The City Of
Port Arthur And Troy Construction, LLC, Of Houston, Texas.
Account No. 426-1625-532.83-00, Project No. 426012
Proposed Resolution No. 14783 was adopted becoming Resolution No. 08-267.
(12) P. R. No. 14785 - A Resolution Authorizing The Execution
Of A CDBG Contract In The Amount Of $10,000.00 Between
The Port Arthur Neighborhood Action Council And The City
Of Port Arthur To Provide Neighborhood Security Through
The Use Of Neighborhood Action Groups, Primarily In Low
To Moderate Income Neighborhoods
Proposed Resolution No. 14785 was adopted becoming Resolution No. 08-268.
(13) P. R. No. 14788 - A Resolution Authorizing The Renewal Of
The Existing Contract With Technical Resource Staffing
Service For School Guard Crossing Services For The Police
Department In The Amount Of $14.50/Hr., Not To Exceed
$87,261 Annually, To Be Charged To Account No. 001-
1101-521.54-00
Proposed Resolution No. 14788 was adopted becoming Resolution No. 08-269.
(14) P. R. No. 14790 - A Resolution Awarding And Authorizing
The Execution Of A Contract Between The City Of Port
Arthur And Starco Solutions, LLC For The Oleander Plant
Project Not To Exceed $48,880.00; Said Contact Is For The
Removal And Replacement Of Three (3) Sections Of
Oleander Plants On Lakeshore Drive And The Creation Of
"In-Ground" Planter Boxes; At A Cost Not To Exceed $
48,880.00 Proposed Funding: Parks Division, FY 2008
Budget Account No. GO-8P4 301-1601-591.89-00.
Proposed Resolution No. 14790 was held for discussion.
(15) P. R. No. 14791 - A Resolution Authorizing The City Of Port
Arthur To Approve A Professional Services Agreement With
The University Of Texas Health Science Center At Houston
On Behalf Of The School Of Health Information Sciences In
The Amount Of $31,000
Proposed Resolution No. 14791 was adopted becoming Resolution No. 08-270.
(16) P. R. No. 14792 - A Resolution Authorizing The City Of Port
Arthur To Amend The Budget Of A Proposal Submitted To
The Texas Health And Human Services Commission For A
Nurse-Family Partnership Grant In The Amount Of
$535,486
Proposed Resolution No. 14792 was adopted becoming Resolution No. 08-271.
City Council Minutes
Regular Meeting -July 1, 2008 6
(17) P. R. No. 14793 - A Resolution Authorizing Acceptance Of
The Contractor's Certificate And Release And Contractor's
Certificate Of Guarantee From Excavators And
Constructors, Ltd. For Greenehill Park Phase II And
Authorizing The City Manager To Sign The Certificate Of
Acceptance On Behalf Of The City Of Port Arthur, Texas
Proposed Resolution No. 14793 was adopted becoming Resolution No. 08-272.
(18) P. R. No. 14797 - A Resolution Approving Tax Exemptions
For Charitable Organizations As Allowed Under Section
11.184 Property Tax Code
Proposed Resolution No. 14797 was adopted becoming Resolution No. 08-273.
VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON CONSENT
Consent
K. Exuense Report:
Mayor Deloris Prince:
Attended Annual U.S. Conference Of Mayors,
Miami, FL, June 19-24, 2008 $2,987.85
City Attorney Mark T. Sokolow:
Attended Texas City Attorney Association
Summer Conference,
South Padre Island, TX, June 11-13, 2008 $1,080.83
The Mayor introduced the above-mentioned Item.
The motion was made by Councilmember Albright and seconded by Councilmember
Flood that Item K be adopted with the following corrected travel amount:
City Attorney Mark T. Sokolow:
Attended Texas City Attorney Association
Summer Conference,
South Padre Island, TX, June 11-13, 2008 $1,064,33
Item K was unanimously adopted.
Resolutions -Consent
(3) P. R. No. 14643 - A Resolution Authorizing The Mayor To
Enter Into A Memorandum Of Understanding With The
Texas Department Of Public Safety Regarding The Texas
Interoperability Channel Plan
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Flood and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14643 be adopted.
Port Arthur Police Chief Mark Blanton appeared before the City Council to address
inquires regarding the above-mentioned item.
Proposed Resolution No. 14643 was adopted becoming Resolution No. 08-274.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
City Council Minutes
Regular Meeting -July 1, 2008 7
Voting No: None.
The caption of Resolution No. 08-274 reads as follows:
RESOLUTION NO. 08-274
A RESOLUTION AUTHORIZING THE MAYOR TO
ENTER INTO A MEMORANDUM OF
UNDERSTANDING WITH THE TEXAS
DEPARTMENT OF PUBLIC SAFETY REGARDING
THE TEXAS INTEROPERABILITY CHANNEL
PLAN
(10) P. R. No. 14782 - A Resolution Authorizing The City
Manager To Enter Into A One Year Contract With The
Option To Renew Up To Four (4) Additional One Year
Periods With Rene Bates Auctioneers, Inc. Of McKinney,
Texas For The Online Sale Of Surplus City Fleet Equipment
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Mayor Pro Tem Chatman and seconded by Councilmember
Flood that Proposed Resolution No. 14782 be adopted.
Councilmember Beard left the Council Chamber at 8:18 p.m.
Finance Director Rebecca Underhill appeared before the City Council to address
inquiries regarding the above-mentioned auctioneering contract.
Proposed Resolution No. 14782 was adopted becoming Resolution No. 08-275.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-275 reads as follows:
RESOLUTION NO. 08-275
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A ONE YEAR
CONTRACT WITH THE OPTION TO RENEW UP
TO FOUR (4) ADDITIONAL ONE YEAR PERIODS
WITH RENE BATES AUCTIONEERS, INC. OF
MCKINNEY, TEXAS FOR THE ONLINE SALE OF
SURPLUS CITY FLEET EQUIPMENT
(14) P. R. No. 14790 - A Resolution Awarding And Authorizing
The Execution Of A Contract Between The City Of Port
Arthur And Starco Solutions, LLC For The Oleander Plant
Project Not To Exceed $48,880.00; Said Contact Is For The
Removal And Replacement Of Three (3) Sections Of
Oleander Plants On Lakeshore Drive And The Creation Of
"In-Ground" Planter Boxes; At A Cost Not To Exceed $
48,880.00 Proposed Funding: Parks Division, FY 2008
Budget Account No. GO-8P4 301-1601-591.89-00.
The Mayor introduced the above-mentioned Proposed Resolution.
City Council Minutes
Regular Meeting -July 1, 2008 g
The motion was made by Councilmember Albright and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14790 be adopted with the City Attorney's
recommendation that the last page of Exhibit "A" of the contract be removed.
Proposed Resolution No. 14790 was adopted with deletion of the last page of the
exhibit, becoming Resolution No. 08-276.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-276 reads as follows:
RESOLUTION NO. 08-276
A RESOLUTION AWARDING AND
AUTHORIZING THE EXECUTION OF A
CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND STARCO SOLUTIONS, LLC FOR
THE OLEANDER PLANT PROTECT NOT TO
EXCEED $48,880.00; SAID CONTACT IS FOR
THE REMOVAL AND REPLACEMENT OF THREE
(3) SECTIONS OF OLEANDER PLANTS ON
LAKESHORE DRIVE AND THE CREATION OF
"IN-GROUND" PLANTER BOXES; AT A COST
NOT TO EXCEED $ 48,880.00 PROPOSED
FUNDING: PARKS DIVISION, FY 2008 BUDGET
ACCOUNT NO. GO-8P4 301-1601-591.89-00
A. Resolutions
(1) P. R. No. 14581 - A Resolution As It Pertains To Truth And
Education
Proposed Resolution No. 14581 was held until after Executive Session.
(2) P.R. 14588 - A Resolution Supporting The Southeast Texas
Area Agency On Aging (Requested By Mayor Prince)
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Henderson and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14588 be adopted with the following caption
amendment as stated into the record by Mayor Prince:
A RESOLUTION SUPPORTING THE SENIOR
TREASURES BANQUET AND HEALTH FAIR
(REQUESTED BY MAYOR PRINCE)
Proposed Resolution No. 14588 was adopted with the amended caption becoming
Resolution No. 08-277.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-277 reads as follows:
RESOLUTION NO. 08-277
City Council Minutes
Regular Meeting -July 1, 2008 9
A RESOLUTION SUPPORTING THE SENIOR
TREASURES BANQUET AND HEALTH FAIR
(REQUESTED BY MAYOR PRINCE)
(3) P.R. 14615 - A Resolution As It Pertains To Holding A
Multicultural Exposition To Be Held In November 2008
(Requested By Mayor Prince)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion by Councilmember Wise, seconded by Mayor Pro Tem Chatman and
unanimously carried, Proposed Resolution No. 14615 was adopted becoming Resolution
No. 08-278.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-278 reads as follows:
RESOLUTION NO. 08-278
A RESOLUTION AS IT PERTAINS TO HOLDING A
MULTICULTURAL EXPOSITION TO BE HELD IN
NOVEMBER 2008 (REQUESTED BY MAYOR
PRINCE)
(4) P.R. 14786 - A Resolution As It Pertains To The Scottish
Inn Motel
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion by Mayor Pro Tem Chatman, seconded by Councilmember Henderson
and unanimously carried, Proposed Resolution No. 14786 was adopted becoming
Resolution No. 08-279.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-279 reads as follows:
RESOLUTION NO. 08-279
A RESOLUTION AS IT PERTAINS TO THE
SCOTTISH INN MOTEL
(5) P. R. No. 14787 - A Resolution Authorizing A License For
The Construction Of A Recreational Vehicle Park On About
8.13 Acres Of Land Replat Of Lot 1, Blk 9, RG. "G", Port
Arthur Land Company Subdivision 7efferson County, Texas
Councilmember Beard returned to the Council Chamber at 8:30 p.m.
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Henderson and seconded by Councilmember
Flood that Proposed Resolution No. 14787 be adopted.
City Council Minutes
Regular Meeting -July 1, 2008 10
Planning, Zoning and Grants Director Colleen Russell appeared before the City Council
to discuss the proposed Recreational Vehicle Park.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
14787:
Councilmember Albright "No"
Councilmember Beard "No"
Mayor Pro Tem Chatman "Yes"
Councilmember Flood "No"
Councilmember Henderson "Yes"
Councilmember Segler "No"
Councilmember Wise "No"
Mayor Prince "No"
The motion to adopt Proposed Resolution No. 14787 failed.
(6) P.R. No. 14789 - A Resolution Approving A Payment Not To
Exceed $15,000, Plus Reimbursement For Out-Of-Pocket
Expenses Incurred In Connection With Creating A Foreign
Trade Zone Subzone In The Port Arthur Business Park
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Beard and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14789 be adopted.
EDC Executive Director Floyd Batiste appeared before the City Council to address
inquiries related to the creation of a foreign trade zone.
Proposed Resolution No. 14789 was adopted becoming Resolution No. 08-280.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
Voting No: None.
The caption of the Resolution No. 08-280 reads as follows:
RESOLUTION NO. 08-280
A RESOLUTION APPROVING A PAYMENT NOT
TO EXCEED $15,000, PLUS REIMBURSEMENT
FOR OUT-OF-POCKET EXPENSES INCURRED IN
CONNECTION WITH CREATING A FOREIGN
TRADE ZONE SUBZONE IN THE PORT ARTHUR
BUSINESS PARK
(7) P.R. No. 14794 - A Resolution As It Pertains To Requesting
The Attorney General To Issue An Opinion As It Pertains To
The Procedures For Placing An Item On The Council Agenda
(Requested By Councilmembers Beard, Chatman, Flood)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion by Councilmember Beard, seconded by Councilmember Albright and
carried over the dissenting vote of Mayor Prince, Proposed Resolution No. 14794 was
adopted becoming Resolution No. 08-281.
Voting Yes: Mayor Pro Tem Chatman; Councilmembers Segler, Albright, Flood, Beard,
Wise and Henderson.
City Council Minutes
Regular Meeting -July 1, 2008 11
Voting No: Mayor Prince.
The caption of the Resolution No. 08-281 reads as follows:
RESOLUTION NO. 08-281
A RESOLUTION AS IT PERTAINS TO
REQUESTING THE ATTORNEY GENERAL TO
ISSUE AN OPINION AS IT PERTAINS TO THE
PROCEDURES FOR PLACING AN ITEM ON THE
COUNCIL AGENDA (REQUESTED BY
COUNCILMEMBERS BEARD, CHATMAN, FLOOD)
(8) P. R. No. 14796 - A Resolution Authorizing The Purchasing
Division To Advertise For The Sale Of Property Located At
648 4th Street
Proposed Resolution No. 14796 was held until after Executive Session.
(9) P.R. No. 14798 - A Resolution Authorizing The City
Manager To Execute An Interlocal Agreement Between The
City Of Port Arthur And Jefferson County For Erosion
Control Of Pleasure Island
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Flood and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14798 be adopted.
City Attorney Mark Sokolow was directed by the City Council to make amendments to
the Proposed Resolution.
Proposed Resolution No. 14798 was held for action later in the meeting.
(10) P.R. No. 14799 - A Resolution Authorizing The Execution
Of An Agreement Between The City Of Port Arthur Section
4A Economic Development Corporation And The City Of
Port Arthur As It Pertains To Administrative Charges For
The Fiscal Year October 1, 2008 Through September 30,
2009
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Beard and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14799 be adopted.
EDC Executive Director Floyd Batiste appeared before the City Council to address
inquiries related to the EDC's contributions to park improvements and demolition
funding.
Proposed Resolution No. 14799 was adopted becoming Resolution No. 08-282
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
Voting No: None.
The caption of the Resolution No. 08-282 reads as follows:
City Council Minutes
Regular Meeting -July 1, 2008 12
RESOLUTION NO. 08-282
A RESOLUTION AUTHORIZING THE EXECUTION
OF AN AGREEMENT BETWEEN THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION AND THE CITY
OF PORT ARTHUR AS IT PERTAINS TO
ADMINISTRATIVE CHARGES FOR THE FISCAL
YEAR OCTOBER 1, 2008 THROUGH SEPTEMBER
30, 2009
B. Ordinances
(1) P. O. No. 5845 - An Ordinance As It Pertains To The Fire
Department Staffing Levels
The City Manager introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Beard and seconded by Mayor Pro Tem
Chatman that Proposed Ordinance No. 5845 be adopted.
Fire Chief Larry Richard appeared before the City Council to address inquiries related to
departmental staffing.
Proposed Ordinance No. 5845 was adopted becoming Ordinance No. 08-66.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
Voting No: None.
The caption of the Ordinance No. 08-66 reads as follows:
ORDINANCE NO. 08-66
AN ORDINANCE AS IT PERTAINS TO THE FIRE
DEPARTMENT STAFFING LEVELS
(2) P. O. No. 5887 - An Ordinance Authorizing The Execution Of
A New Developer Participation Contract With LAR
Properties, L.C. (Requested By The City Manager)
The City Manager introduced the above-mentioned Proposed Ordinance.
Upon the motion by Mayor Pro Tem Chatman, seconded by Councilmember Henderson
and unanimously carried, Proposed Ordinance No. 5887 was adopted becoming
Ordinance No. 08-67.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
Voting No: None.
The caption of the Ordinance No. 08-67 reads as follows:
ORDINANCE NO. 08-67
AN ORDINANCE AUTHORIZING THE
EXECUTION OF A NEW DEVELOPER
PARTICIPATION CONTRACT WITH LAR
PROPERTIES, L.C. (REQUESTED BY THE CITY
MANAGER)
City Council Minutes
Regular Meeting -July 1, 2008 13
C. *Renorts And Recommendations
(1) May, 2008 Financial Report
Finance Director Rebecca Underhill presented the above-mentioned report.
(2) Report On City Budget
City Manager Steve Fitzgibbons and Finance Director Rebecca Underhill presented the
above-mentioned report.
(3) Report On Council Retreat
The City Council set the Council Retreat for 9:30 a.m., Wednesday, July 9, 2008.
VIII. REPORTS ON BOARDS & COMMITTEES -None
IX. FUTURE AGENDA ITEMS OR REQUESTED REPORTS
Manor Prince•
(1) Announced that the National Urban League event will take place at the Robert A.
"Bob" Bowers Civic Center on Wednesday, July 9, 2008.
(2) Requested that person interested in participating in the Multicultural Exposition
contact the Mayor's office at (409) 983-8105.
(3) Announced that the July 4t" festivities will be held at Lamar University's Carl
Parker Multipurpose Center with fireworks beginning at 8:30 p.m.
Manor Pro Tem Jack Chatman:
Requested a report on City Council Meeting Minutes.
Councilmember Beard;
Requested a report on voice recognition software to be used in the preparation
of City Council Meeting Minutes.
Councilmember Henderson:
Announced that the Port Arthur Community Retirement Home Annual 4t" of July
Fundraising Dinner will be held Friday, July 4, 2008 from 11:30 a.m. - 2:00 p.m.
The City Council recessed their meeting at 9:28 p.m. to meet in the Executive Session
of the Special Meeting and reconvened their meeting at 10:56 p.m. with the following
members present: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler,
Albright, Flood, Beard, Wise and Henderson; City Manager Fitzgibbons, Acting City
Secretary Hanks, City Attorney Sokolow and Sergeant At Arms Police Chief Blanton.
VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT
A. Resolutions
(9) P.R. No. 14798 - A Resolution Authorizing The City
Manager To Execute An Interlocal Agreement Between The
City Of Port Arthur And Jefferson County For Erosion
Control Of Pleasure Island
The Mayor reintroduced the Proposed Resolution No. 14798 with the previously held
motions of Councilmember Flood and Mayor Pro Tem Chatman to adopt Proposed
Resolution No. 14798.
City Council Minutes
Regular Meeting -July 1, 2008 14
Upon the motion by Councilmember Flood, seconded by Mayor Pro Tem Chatman and
unanimously carried, Proposed Resolution No. 14798 was adopted with the following
revisions as stated into the record by the City Attorney:
Section 4. That the City Manager is herein authorized to execute
an Interlocal Agreement with Jefferson County for erosion control on
Pleasure Island, in substantially the same form as attached hereto as
Exhibit "A", with a term being added substantially as follows:
"Section Four: The City of Port Arthur has agreed to pay $200,000 of the
matching funds for the $1,250,000 Pleasure Island Erosion Control
Project, with Jefferson County paying $300,000, for total matching funds
of $500,000, of which both parties are seeking reimbursement from CIAP.
Jefferson County has applied for CIAP funding in an amount that exceeds
$500,000. In the event the Pleasure Island Erosion Control project, upon
which the City of Port Arthur's and Jefferson County's matching funds
contributions are expended, is approved for Federal CIAP funding,
Jefferson County shall reimburse the City its proportionate share (2/5) of
such CIAP grant funds, up to the total amount of the City's $200,000
contribution. Such reimbursement shall be payable to the City if, as, and
when CIAP grant funds are received by the County."
Proposed Resolution No. 14798 was adopted becoming Resolution No. 08-283.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Albright,
Flood, Beard, Wise and Henderson.
Voting No: None.
The caption of Resolution No. 08-283 reads as follows:
RESOLUTION NO. 08-283
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND ]EFFERSON COUNTY FOR
EROSION CONTROL OF PLEASURE ISLAND
(1) P. R. No. 14581 - A Resolution As It Pertains To Truth And
Education
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Albright and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 14581 be adopted with the following
amendment as stated into the record by the City Attorney:
Section 2. That the City Council adopts the following provisions as to
Truth & Education:
• The lease as to Room 201 will be terminated with 120 days notice.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
14581:
Councilmember Albright "Yes"
Councilmember Beard "No"
Mayor Pro Tem Chatman "No"
Councilmember Flood "No"
Councilmember Henderson "Yes"
Councilmember Segler "Yes"
City Council Minutes
Regular Meeting -July 1, 2008 15
Councilmember Wise "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 14581 was adopted over the dissenting votes of Mayor Pro
Tem Chatman, Councilmember Beard, and Councilmember Flood; becoming Resolution
No. 08-284.
The caption of Resolution No. 08-284 reads as follows:
RESOLUTION NO. 08-284
A RESOLUTION AS IT PERTAINS TO TRUTH
AND EDUCATION
(8) P. R. No. 14796 - A Resolution Authorizing The Purchasing
Division To Advertise For The Sale Of Property Located At
648 4th Street
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tem Chatman, seconded by Councilmember Henderson
and carried over the dissenting vote of Mayor Prince, Proposed Resolution No. 14796
was adopted becoming Resolution No. 08-285.
Voting Yes: Mayor Pro Tem Chatman; Councilmembers Segler, Albright, Flood, Beard,
Wise and Henderson.
Voting No: Mayor Prince.
The caption of the Resolution No. 08-285 reads as follows:
RESOLUTION NO. 08-285
A RESOLUTION AUTHORIZING THE
PURCHASING DIVISION TO ADVERTISE FOR
THE SALE OF PROPERTY LOCATED AT 648 4TH
STREET
X. ADJOURNMENT OF MEETING
Upon the motion of Mayor Pro Tem Chatman, seconded by Councilmember Beard and
carried unanimously, the City Council adjourned their meeting at 11:03 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DELORIS "BOBBIE" PRINCE
ATTEST:
ACTING CITY SECRETARY TERRI HANKS
END OF REGULAR MEETING HELD July 1, 2008. APPROVED:
City Council Minutes
Regular Meeting -July 1, 2008 16
EXHIBIT "R"
PLANNED DEVELOPMENT STRATEGY
IN CARE OF THE CITY OF PORT ARTHUR TEXAS
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PLANNED DEVELOPMENT STRATEGY
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The Concept behind "Sweet Potatoes" i
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"Common Ground between entities that puts in
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organizational tasking."
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City of Port Arthur, TX
PLANNED DEVELOPMENT STRATEGY
1\ CARL Of THE CITY OF PORT ARTHUR TGXAS
Premarc Turnkey Systems proposes the lawful alignment of goals and objectives to be
made subject to the City Managers and Advisors of Port Arthur, Texas.
Our company has of late taken preliminary steps towards developing a scope of work
that will provide parameters outlining the nature in which Premarc Turnkey Systems
[ncorporated and the City of Port Arthur could enter into an agreement.
Our intention is to provide the city with a systematic framework supported by
applicable resources that in-transitly allow methods of accountability reporting to be
deployed in designated areas of concern. We feel that our methods of planning,
auditing, data retrieval and reporting uniquely provides immediate solutions to
problematic areas of systems management while enabling controlled mechanics to be
administered through more stringent means of checks and balances.
The embodiment of our focus aims toward providing guidance in the preliminary
planning phases of the cities revitalization efforts. The proper alignment of talent and
dedicated resources will enhance the cities ability to produce detailed action plans
with embedded controlled functions that amplify project success rates.
Premarc's obligation will be to meet the needs of City Managers and the Community
by creating a modem of communication that will serve as a liaison between
community, industry, and our political body.
This third party intercession affords all parties the sounding board needed in order to
translate a pure definition of scoped objectives to be properly mapped, resource,
executed, monitored and obtained.
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IN CARE OF THE CITY OF PORT ARTHUR TEXAS
Establish fundamental program controls geared to aid the city
in the collection of pertinent data subsequent to contractor
activity with-in city limits.
Publish and advertise the promoting of an environment that
is proactive about the preservation of historic community assets.
Assist the City in establishing mitigating measures geared to
limit adverse environmental impact.
Conduct Third Party Activity Monitoring on routes and activities
of pipeline companies during construction phases with-in city limits.
Increase level of community awareness with regards to air quality
monitoring, emergency readiness and response, value opportunities
offered by industry and government.
Implementation of systematic upgrades for all City Departments.
;~~ Provide supplemental support where needed in departments designated
as transitional.
Seek Source Funding for the "Proposed Common Wealth Initiative" ICO
the Port Arthur Renaissance Development fund. More aensi5 pro~~aea ~ reyu~eea~
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IN CARE OF THE CITY OF PORT ARTHUR TEXAS
TECHNOLOGY IMPLEMENTATION
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The Forward movement that is anticipated for the Port Arthur community remains
contingent upon the city's ability to manage, reform and in some areas define modules
of guidance that detail procedural responsibilities of Industry and Civic Agencies.
The framework of such modules should be built on a fundamentally sound foundation
of systematic approaches that encompass information and technology as its catalyst.
Program Interface
In order to provide manageable solutions for the City of Port Arthur, afully-intergrated
platform that allows secure access to all project stakeholders will be deployed. 'The
timeliness of project information as we progress forward will serve as keys to major
milestones and bench mazks in upcoming months.
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CITY PLANNING/MANAGEMENT
Sets project priority, objectives and constraints, and monitors
project portfolio metrics via a web browser.
BE:vEFlTS > Increased assurmrce that project pm-tfolia and resource allocation
are aligned u~ith strategic vision.
> Enhmrce decision-making jar both launching new projects mrd
discorrtinaing current projects.
RESOURCE MANAGEMENT
Manage resource teams and committees knowledge base.
BENEFITS > E.cceptimral insight into the timely at=ailabilih= of ski/led resources.
> Enhmrced team ejjectiveness mitlr centralised based ojmgarrization-
based documents, issues, mrd discussion thrends.
> Increased contra! rlvauglr visibility into, and approval of, forecasted
trod actual resource mock.
CITY CONTRACT RECIPIENTS
Approve projects based upon analysis of benefits and project cost.
Monitor project progress versus plan.
BENEFITS > Better risibility into project progress via u•eG-based reports.
> brcreased ax•areness ojal! related activities.
CITY PLANNING/ZONING/INSPECTIONS
Plan and track projects and allocate resources to meet project objectives.
Manage project knowledge base of documents, issues, and collaboration.
BE:vEF/TS > Optinri:ed resorore plmrning via job classifrcation and skills.
> Enhmrced team effectiveness n•!dr centralized base ojdocun:ents,
issues mrd discussimr trends.
> Easy conmuoricatiorr with all deparnnent /reads and team members.
> Effective praject control via critical path project rnmragement with
integrated schedule and cost perjonnmrce nrenics.
CITY Departments/Team Members
Accomplish planned work and provide updates to project plans of actual
hours expended and remaining effort forecasts. Share knowledge via
centralized documentation and issue and discussion forms.
BENEFITS > Enhmrce control over o=ho c=orks on what.
> More accurate msowre plannhrg via integration ojresourre
calendars into project plans.
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Phase 1
> Communication Plan
Phase 1
> Safety Monitoring
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Accountabili
Establish baseling program controls geared to aid the city
in the collection of pertinent data subsequent to contractor
activity with-in city limits.
Publish and advertise the promoting of an environment that
is proactive about the preservation of historic community assets.
Assist the City in establishing mitigating measures geared to
limit adverse environmental impact.
Conduct Third Pazty Activity Monitoring on routes and activities
of pipeline companies during construction phases with-in city limits.
Increase level of community awazeness with regards to air quality
monitoring, emergency readiness and response, value opportunities
offered by industry and government.
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Prospect Planning that Integrates Community Historical With ~
the needs of today's market. ~
PLAN TODAY
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Past Promises Our Intent!
"The essence of an
estimate is expectation.
When you give an
estimate, you express
your expectations
about what rill
happen. Built into each
estimate is mr element
of uncertainty If you
weren't uncerTaia, you
waerld rise a word other
than 'estimate.'
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"The essence of a
cornnritment is
promise. A comnritmerrt
is a pledge or promise.
When you make a
commitment, you
declare your iraeation
to cr•eale some result,
and you invite someone
(usually another
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your intention."
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PREMARC INDEPENDENT SURVEY REVIEW
I NTU 1TIVE
P R O J E C T S C O N T R O L S
BY LAEL A. ALEXANDER
Premarc Turnkey Systems
(Project Controls Division)
2901 Turtlecreek Drive
Suite ~0
Port Arthur, Texas
Tel: 409.727.6100
Email: adminC3premaresystems.com
Web: www.premaresystems.com
Premarc Turnkey Systems Incorporated
Turnkey Piping (Construction Division)
6008 Financial Plaza Towers
Suite 708
Shreveport, Louisiana
Tel: 985.510.1927
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